7.1.J. Notifying Instructor Candidates of Appointment Terms
Administrative Guide Memo 220.127.116.11(1) requires that at the time of appointment, the department notify a fixed-term employee in writing of the planned termination date. This requirement is met with the issuance of an offer letter or addendum. It is the responsibility of departments to inform Instructors of any changes in their term of appointment resulting from reappointments or promotions.
Departments may provide a formal letter to the candidate with the following statement, as an example, “This will confirm your «Action Type» as «Rank» in the Department of «Department Name» at «Percent» FTE for the period «Appt Start Date» to «Appt End Date».” Alternatively, departments may notify the candidate of the dates of the fixed-term appointment by forwarding OAA’s approval notification email.