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School of Medicine Faculty Handbook
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5.2 Visiting Faculty
5.2.A.
Definition
5.2.B.
Ranks and Titles
5.2.C.
Duration of Appointments
5.2.D.
Criteria
5.2.E.
Visiting Faculty with Salary
University Staff Policies
Appointments, Reappointments and FTE Changes
5.2.F.
Visiting Faculty without Salary
School of Medicine Faculty Handbook
1. The School of Medicine
1.1. Mission + Background of the School
1.1.A. School of Medicine Vision
1.1.B. Mission of the School of Medicine
1.1.C. History of the School of Medicine
1.2. School of Medicine Deans
1.3. Administrative Structure
1.3.A. Dean
1.3.B. Vice Dean and Senior Associate Deans
1.3.C. Associate Deans
1.3.D. Assistant Deans
1.4. The Medical Center
1.5. Departmental Structure
1.5.A. Departments in the School of Medicine
1.5.B. Department Chairs
1.5.C. Acting Department Chairs
1.5.D. Associate Chairs of Departments
1.5.E. Departmental Divisions and Sections and Division or Section Chiefs
1.5.F. Program Directors and other School and Departmental Administrative Positions
1.6. Executive Committee and Faculty
1.6.A. Executive Committee
1.6.B. Faculty
1.7. Staff
1.7.A. Academic Staff
1.7.B. Clinician Educators
1.7.C. Other Titles
1.8. Faculty Council and Faculty Senate
1.8.A. Faculty Council
1.8.B. Faculty Senate
2. The Professoriate
2.1. – 2.2. Definitions
2.3. University Medical Line (UML): Criteria and Guidelines
2.3.A. Definition
2.3.B. Billet and Other Resource Allocations
2.3.C. Searches and Waivers of Search
2.3.D. Medical Staff Privileges
2.3.E. Ranks and Titles
2.3.F. Duration of Appointments
2.3.G. Progression through the Ranks
2.3.H. Criteria
2.3.I. Application of the Criteria
2.3.J. Establishing, Monitoring and Applying Proportionality of Contributions
2.3.K. Specific/Supplementary Criteria for Assistant Professors
2.3.L. Specific/Supplementary Criteria for Associate Professors
2.3.M. Specific/Supplementary Criteria for Professors
2.4. University Tenure Line (UTL): Criteria and Guidelines
2.4.A. Definition
2.4.B. Billet Authorization
2.4.C. Searches and Waivers of Search
2.4.D. Medical Staff Privileges
2.4.E. Ranks and Titles
2.4.F. Duration of Appointments
2.4.G. Progression through the Ranks
2.4.H. Criteria
2.4.I. Application of the Criteria
2.4.J. Specific/Supplementary Criteria for Assistant Professors
2.4.K. Specific/Supplementary Criteria for Associate Professors
2.4.L. Specific/Supplementary Criteria for Professors
2.5. Non-Tenure Line (Research) [NTLR]: Criteria and Guidelines
2.5.A. Definition
2.5.B. Billet Authorization
2.5.C. Funding
2.5.D. Searches and Waivers of Search
2.5.E. Ranks and Titles
2.5.F. Duration of Appointments
2.5.G. Progression through the Ranks
2.5.H. Criteria
2.5.I Application of the Criteria
2.5.J. Specific/Supplementary Criteria for Assistant Professors
2.5.K. Specific/Supplementary Criteria for Associate Professors
2.5.L. Specific/Supplementary Criteria for Professors
2.6. Non-Tenure Line (Teaching) [NTLT]: Criteria and Guidelines
2.6.A. Definition
2.6.B. Billet Authorization
2.6.C. Searches and Waivers of Search
2.6.D. Ranks and Titles
2.6.E. Duration of Appointments
2.6.F. Progression through the Ranks
2.6.G. Criteria
2.6.H. Application of Criteria
2.6.I. Specific/Supplementary Criteria for Assistant Professors
2.6.J. Specific/Supplementary Criteria for Professors2.6.J. Specific/Supplementary Criteria for Associate Professors
2.6.K. Specific/Supplementary Criteria for Professors (Teaching)
2.7. Evaluation Processes
2.7.A. Evaluation Overview
2.7.B. Confidentiality
2.7.C. Role of the Department Chair
2.7.D. Timing of Evaluations
2.7.E. Assessment by the Department Chair
2.7.F. Departmental Evaluation Committee
2.7.G. Options of the Department Chair
2.7.H. Draft Long Form Review by the Vice Dean
2.7.I. Assistant Professors Review Committee (APRC)
2.7.J. Options of the Vice Dean on Receiving Recommendations by the Assistant Professors Review Committee
2.7.K. Decision by the Dean on Assistant Professor Appointments and Reappointments
2.7.L. Appointments and Promotions Committee
2.7.M. Options of the Vice Dean on Receiving Recommendations by the Appointments and Promotions Committee
2.7.N. Decision by the Dean on Associate Professor and Professor Appointments, Reappointments and Promotions
2.7.O. Review by the Provost
2.7.P. Review by the Advisory Board
2.7.Q. Review by the President
2.7.R. Announcement of Appointment, Reappointment and Promotion Approvals
2.8. Other Appointments
2.8.A. Coterminous Appointments
2.8.B. Part-Time Appointments
2.8.C. Joint Appointments (>0%)
2.8.D. Joint Appointments (0%)
2.8.E. Courtesy Appointments
2.9. Compensation Policy
2.9.A. Base
2.9.B. Variable
2.9.C. Incentive
3. Clinician Educators
3.1. Clinician Educator Role and Definitions
3.1.A. Clinician Educator Role
3.1.B. Definition
3.1.C. Programmatic Need, Position and Resource Allocation
3.1.D. Identification of Candidates
3.1.E. Licensure, Medical Staff Membership, Malpractice Insurance, and Authorization to Work
3.1.F. Titles and Ranks
3.1.G. Concurrent Appointments
3.1.H. Duration of Appointments
3.1.I. Offer Letters
3.1.J. Notifying Clinician Educator Candidates of Appointment Terms
3.1.K. Resignations
3.1.L. Termination and Nonrenewal
3.1.M. Personnel Files
3.1.N. Records Retention
3.2. Criteria for Appointments, Reappointments and Promotions
3.2.A. Criteria
3.2.B. Proportionality of Contributions
3.2.C. Regional and National Recognition
3.2.D. Timing of Promotions
3.3. Application of Criteria for Appointments, Reappointments and Promotions
3.3.A. Standards of Excellence, Acceptable or Unacceptable Performance
3.3.B. Factors in Applying the Criteria
3.3.C. Specific/Supplemental Criteria for Clinical Instructors
3.3.D. Specific/Supplemental Criteria for Clinical Assistant Professors
3.3.E. Specific/Supplemental Criteria for Clinical Associate Professors
3.3.F. Specific/Supplemental Criteria for Clinical Professors
3.3.G. Specific/Supplemental Criteria for Staff Emeritus or Staff Emerita
3.4. Evaluation Processes at the Department and School Levels
3.4.A. Overview
3.4.B. Confidentiality
3.4.C. Role of the Department Chair
3.4.D. Timing of Evaluations
3.4.E. Departmental Review
3.4.F. Review by the Office of Academic Affairs
3.4.G. The Clinician Educator Appointments and Promotions Committee and the Senior Associate Dean
3.5. Compensation and Benefits
3.5.A. Compensation
3.5.B. Benefits
3.5.C. Housing and Relocation
3.5.D. Identification Cards and Privileges
3.5.E. SUNet ID
3.6. Absences, Time Off with Pay, Professional Development Leave Opportunities
3.6.A General Policies Applicable to Leaves and Other Absences
3.6.B. Paid Absences
3.6.C. Unpaid Absences
3.7. Other Policies
3.7.A. Clinical Care Activities and Revenue
3.7.B. Patent and Copyright
3.7.C. Data Security
3.7.D. Conflicts of Interest and Commitment
3.7.E. Use of Stanford Name or Marks
3.7.F. Mandatory Reporting of Child Abuse and Neglect
3.7.G. Blood Borne Pathogens
3.7.H. Health Insurance Portability and Accountability Act (HIPAA)
3.7.I. Sexual Harassment
3.7.J Clinician Educator Appeal Procedure
3.8. Clinician Educator (Affiliated)
3.8.A. Definition
3.8.B. Role
3.8.C. Programmatic Need and Position
3.8.D. Licensure, Malpractice Insurance and Authorization to Work
3.8.E. Titles and Roles
3.8.F. Concurrent Appointments
3.8.G. Duration of Appointments
3.8.H. Letters of Invitation
3.8.I. Resignations
3.8.J. Termination and Nonrenewal
3.8.K. Appointment Files
3.8.L. Stanford Privileges Available to Clinician Educators (Affiliated)
3.8.M. Other Policies Applicable to Clinician Educators (Affiliated)
4. Academic Staff: Teaching and Research
4.1. Teaching
4.1.A. Lecturer
4.1.B. Senior Lecturer
4.1.C. Advanced Lecturer
4.2. Research
4.3. Records Retention
5. Other Teaching Titles
5.1. General Information
5.2 Visiting Faculty
5.2.A. Definition
5.2.B. Ranks and Titles
5.2.C. Duration of Appointments
5.2.D. Criteria
5.2.E. Visiting Faculty with Salary
5.2.F. Visiting Faculty without Salary
5.2.G. Records Retention
5.3. Visiting Instructors
5.3.A. Definition
5.3.B. Duration of Appointments
5.3.C. Criteria
5.3.D. Visiting Instructors with Salary
5.3.E. Visiting Instructors without Salary
5.3.F. Records Retention
5.4. Adjunct Faculty
5.4.A. Criteria for Appointment
5.4.B. Terms & Other Conditions of Appointment
5.4.C. Records Retention
5.5 Professor of the Practice
5.5.A. Criteria for Appointment
5.5.B. Terms and Other Conditions of Appointment
5.5.C. Evaluation Process
5.5.D. Records Retention
6. Adjunct Clinical Faculty
6.1. Definitions, Titles and Ranks, Duration of Appointments
6.1.A. Definition and Role
6.1.B. Academic Qualifications
6.1.C Licensure and Clinical Privileges
6.1.D. Titles and Ranks
6.1.E. Duration of Appointments
6.1.F. Terminations and Nonrenewal
6.1.G. Confidentiality
6.1.H. Records Retention
6.2. Criteria and Application of Criteria
6.2.A. Criteria
6.2.B. Academic Contribution
6.2.C. Regional and National Recognition
6.2.D. Factors in Applying the Criteria
6.2.E. Respectful Workplace
6.2.F. Reappointments
6.2.G. Promotions
6.2.H. Specific/Supplementary Criteria for Adjunct Clinical Instructors
6.2.I. Specific/Supplementary Criteria for Adjunct Clinical Assistant Professors
6.2.J. Specific/Supplementary Criteria for Adjunct Clinical Associate Professors
6.2.K. Specific/Supplementary Criteria for Adjunct Clinical Professors
6.3. Evaluation Processes at the Department and School Levels
6.3.A. Overview
6.3.B. Evaluation of Academic Activities
6.3.C. Confidentiality
6.3.D. Role of the Department Chair
6.3.E. Timing of Evaluations
6.3.F. Department Review
6.3.G. Review by the Office of Academic Affairs
6.3.H. The School of Medicine Appointments and Promotions Committee
6.4 Privileges
6.4.A. Active Member Privileges
6.4.B. Emeritus or Emerita Privileges
6.5. Time Off
6.6. Other Policies
6.6.A. Appropriate Use of the Stanford Name
6.6.B. Stanford Industry Interactions Policy (SIIP)
6.6.C. Clinical Care Activities and Revenue
6.6.D. Health Insurance Portability and Accountability Act (HIPAA)
6.6.E. Bloodborne Pathogen (BBP) Standard and Vaccination Programs
6.6.F. Mandatory Reporting of Child Abuse and Neglect
6.6.G. Patent and Copyright Agreement
6.6.H. Health and Safety
6.7 Association of the Adjunct Clinical Faculty (AACF)
7. Instructors
7.1. Definitions, Resources, Title, Duration of Appointments
7.1.A. Instructor Role
7.1.B. Definition of Instructor
7.1.C. Definition of Instructor (Affiliated)
7.1.D. Programmatic Need, Position and Resource Allocation
7.1.E. Identification of Candidates
7.1.F. Licensure, Medical Staff Membership and Privileges, Malpractice Insurance, and Authorization to Work, Visas for and Employment of Foreign Nationals
7.1.G. Concurrent Appointments
7.1.H. Duration of Appointments
7.1.I. Offer Letters
7.1.J. Notifying Instructor Candidates of Appointment Terms
7.1.K. Resignations
7.1.L. Terminations and Nonrenewal
7.1.M. Personnel Files
7.1.N. Records Retention
7.2. Criteria and Application of Criteria for Appointments and Reappointments
7.2.A. Criteria
7.2.B. Proportionality of Contributions
7.2.C. Application of the Criteria
7.3. Evaluation Processes at the Department and School Levels
7.3.A. Overview
7.3.B. Confidentiality
7.3.C. Role of the Department Chair
7.3.D. Timing of Evaluations
7.3.E. Departmental Review
7.3.F. Review by the Office of Academic Affairs
7.4. Compensation and Benefits
7.4.A. Compensation
7.4.B. Benefits
7.4.C. Housing and Relocation
7.4.D. Identification Cards and Privileges
7.4.E. SUNetId
7.5. Absences
7.5.A. Paid Absences
7.5.B. Unpaid Absences
7.6. Other Policies
7.6.A. Clinical Care Activities and Revenue
7.6.B. Patent and Copyright
7.6.C. Data Security
7.6.D. Conflicts of Interest and Commitment
7.6.E. Use of Stanford Name or Marks
7.6.F. Mandatory Reporting of Child Abuse and Neglect
7.6.G. Blood Borne Pathogens
7.6.H. Health Insurance Portability and Accountability Act (HIPAA)
7.6.I. Sexual Harassment
8. Visiting Scholars
8.1. Definition
8.2. Duration of Appointments
8.3. Criteria
8.4. Privileges and Policies
8.5. Appointments and Reappointments
8.6. Records Retention
9. Clinical Scholars
9.1. Clinical Scholar Role and Definitions
9.1.A. Clinical Scholar Role
9.1.B. Definition of Clinical Scholar
9.1.C. Programmatic Need, Position and Resource Allocation
9.1.D. Identification of Candidates
9.1.E. Licensure, Medical Staff Membership, Malpractice Insurance, and Authorization to Work
9.1.F. Duration of Appointments
9.1.G. Offer Letters
9.1.H. Notifying Clinical Scholar Candidates of Appointment Terms
9.1.I. Resignations
9.1.J. Terminations and Nonrenewal
9.1.K. Personnel Files
9.1.L. Records Retention
9.2. Criteria and Application of Criteria for Appointments and Reappointments
9.2.A. Criteria
9.2.B. Proportionality of Contributions
9.2.C. Application of Criteria
9.3. Evaluation Processes at the Department and School Levels
9.3.A. Overview
9.3.B. Confidentiality
9.3.C. Role of the Department Chair
9.3.D. Timing of Evaluations
9.3.E. Departmental Review
9.3.F. Review by the Office of Academic Affairs
9.4. Compensation and Benefits
9.4.A. Compensation
9.4.B. Benefits
9.4.C. Identification Cards and Benefits
9.4.D. SUNet ID
9.5. Absences and Time Off with Pay
9.5.A. Paid Absences
9.5.B. Unpaid Absences
9.6. Other Policies
9.6.A. Clinical Care Activities and Revenue
9.6.B. Patent and Copyright
9.6.C. Data Security
9.6.D. Conflicts of Interest and Commitment
9.6.E. Use of Stanford Name or Marks
9.6.F. Mandatory Reporting of Child Abuse and Neglect
9.6.G. Blood Borne Pathogens
9.6.H. Health Insurance Portability and Accountability Act (HIPAA)
9.6.I. Sexual Harassment
10. Visiting Postdoctoral Scholars
10.1. Definition
10.2. Duration of Appointments
10.3. Criteria
10.4. Responsibilities of Host Faculty and Departments, Programs and Independent Lab
10.5. Intellectual Property Agreements
10.6. Visiting Postdoctoral Scholars from Other Countries
10.7. Privileges and Policies
10.8. Appointments
10.9. Records Retention
11. Other Policies
11.1. Appointment to the Medical Staff
11.2. Requirements for Malpractice Insurance Coverage
11.3. Annual Off-Duty Time
11.4. Short Absences
11.5. Paid Sick Leave Law
11.6. Family & Medical Leave Policies
11.7. Maternity Leave
11.8. Child Care Leave
11.9. Delay of Tenure Decision
11.10. Reduced Teaching Load
11.11. Sabbatical Leave Policy
11.12. Research Grant Applications by Faculty Members with Expiring Appointments
11.13. Principal Investigator Waivers
11.14. Abuse Reporting Requirements
11.15. Faculty Incentive Fund
11.16. Defense, Indemnification & Representation
11.17. Statement on the Respectful Workplace
11.18. Faculty Application for Leave of Absence
11.19. Faculty Practice Policy