The entire appointment, reappointment, or promotion proceedings during which specific candidates are discussed are to be held in strict confidence by all participants. The opinions expressed by the school or department faculty or by internal or external referees shall not be discussed with the candidate or with other parties. This policy ensures that the candidacy of each person is treated with utmost confidentiality. It also provides an opportunity for those making the evaluation to have the freedom to provide written evaluation or to discuss the candidates during committee meetings without fearing that their comments will be shared outside the deliberations.
A breach of confidence by a participant in an appointment, reappointment, or promotion case is a serious breach of professional ethics and may subject the individual to discipline.
The Dean or the Chair of the department (or his or her designee) shall convey whatever information needs to be transmitted to the candidate. Information regarding access to personnel files is provided in Chapter 2.8.2. of the University Faculty Handbook (and see also Chapter 2.8.3 of that handbook).