2.7.D. Timing of Evaluations
After a search reaches its conclusion, the department chair, or his or her designate, is responsible for seeing that the appointment long form is completed in a timely manner. For assistant professor appointments, the review and approval process should be completed within approximately six months. For associate and full professor appointments, the review and approval process should be completed within approximately seven months.
Under normal circumstances, reappointment reviews for Assistant Professors and Associate Professors are initiated one year in advance of the appointment end date. However, the timing of the initiation of the evaluation process at the departmental level is at the discretion of the department chair, taking into account factors including the end date of a current appointment, the possible start date for the reappointment if the outcome of the School and University process is favorable, and considerations relating to notice of non-renewal and possible terminal year requirements if the outcome is negative. University policies regarding negative reappointment and promotion decisions and notice of non-renewal are found in the University Faculty Handbook at 2.8.3. and 4.4.5.
Typically, promotion reviews are initiated one year in advance of the appointment end date. In the case of promotion from tenured Associate Professor to Professor, candidates should be brought forward based on an assessment of when criteria for the higher rank have been met.
Consultation between the department chair and the Vice Dean is essential prior to initiating a review process leading toward early promotion. The process can only be initiated with the consent of the candidate and with approval of the Vice Dean.