House Staff Resources

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• Eligibility

  • On-call SHC Residents/Fellows.
  • Those calling from home should check with their Stanford Program Director regarding any response-time requirements.

• Access and protocol:

  • First-come, first-served; doors cannot be locked from outside. Use the “occupied” sign; move to “vacant” when leaving.
  • Do not reserve rooms or leave notes; go to the room only when you intend to sleep.
  • Housekeeping cleans vacant rooms.
  • A closed door may indicate unavailability or a closed door by accident. If closed accidentally Mon–Fri, ask GME office or security for assistance.

• Belongings and lockers:

  • Do not leave items in unoccupied rooms. Please use the lockers available to store your personal belongings. 
  • 300P: 4th floor, GME Library/work room
  • 500P: Break rooms near the center of each unit (day-use only) These are available not only to Residents and Fellows but also to physicians on the unit.

• Shortages and unoccupied materials:

  • Notify GME if no rooms are available: gme@med.stanford.edu
  • Do not leave items in unoccupied rooms. 300P items go to the GME office or 300P Lost & Found; 500P items go to Lost & Found.

• Locations

  • 300P Call rooms are available on the 4th floor of both stairwells “N” and “L” shown below in red.
  • There are 21 call rooms on the 4th floor of 300P (accessible via the N stairwell; some additional rooms via the L stairwell).
  • Four additional call rooms on the east side of the hospital, 4^th floor by pavilion G.

•  
  • 500P Residents and Fellows call rooms are available on each of the 4 floors.
  • Additional call rooms are located on the 4th floor of 500P.
  • Additional clean sheets are in the cupboard leading to gym (across the hall from the GME office).

• GME Residents/Fellows lounge is accessible and located at 300 Pasteur Drive, 4th floor Stairway "N". The lounge is equipped with a hospital phone, microwave, refrigerator, utensils, and seating.
• Showers are available located in the mens and womens restrooms in the 300P suite.
• GME Workroom with 3 computer stations is located across the hall from the lounge and GME main office. 
• GME Gym is accessible via the outdoor rooftop patio near the workroom. 
• Lactation lounge is located next door to the workroom. 
• 500P break rooms (center of each unit) for day-use only.
• Shared office space is available on the first floor of 300P, see SHC Collaborative Workspace  for details. 
• University Courtesy/Gym Card Access to University facilities is authorized by the GME office and cards are given out during GME orientation for the duration of House Staff’s appointment with Stanford Health Care.

Graduate Medical Education (GME) House Staff have access to the Stanford Lane Medical Library upon their appointment start date. Lane Library has a plethora of resources for in person or electronic access, as well as classes, events, and access to on-site computers. They are located at: 

Lane Medical Library 
300 Pasteur Drive 
Lane Building, L109 
Stanford, CA 94305-5123 Phone: 650-723-6831 

Email:  LaneAskUs@stanford.edu https://lane.stanford.edu 

Lane Library has access to BoardVitals, a well-regarded board exam preparation resource.  Once registered, users can access BoardVitals from anywhere, anytime.  Mobile phone apps are also available for iPhones and Androids.

Click here to register for BoardVitals

Please note: You need to register using your Stanford-affliated email (stanford.edu, stanfordhealthcare.org, or stanfordchildrens.org).  If you do not, you will hit a paywall.  After your initial registration, you can access BoardVitals from any device on/off-campus network.

• Notary Service is not available thru the GME Office.
• Visit Notary near me, or Stanford.edu website or your local UPS or other companies to notarize your document/s.
• NotaryCam is a company that provides an online notary service that is valid in California & may be used on the Board’s application forms.
  
  
• NOTE: The Medical Board of CA does NOT require documents to be notarized if the document is being uploaded on the Medical Board of CA BreEZE or to Board’s Direct Online Cerification site (DOCS).

Standard Process Description: ED Valet For On-Call Emergency Responding Staffs

To learn more about the valet parking option for on-call emergency response house staff, please download and read the specifics outlined in this document (link below).

Emergency on-call clinical faculty and hospital sta­ff with a response time of 30 minutes or less and are coming from home or off-site to an emergency should go straight to the Pediatric Emergency Department at 300P (900 Quarry Road Extension) or the Adult and Trauma Emergency Department at 500P (1189 Welch Road). Note, a permit is required to park at both 300P and 500P ED locations. On-call permits are required in order to park inside the Pasteur Staff Garage near 500P ED. To submit a request for an on-call staff permit, please follow the following link for parking and application instructions:

https://stanfordmedicinetransportation.org/Emergent-On-Call-Parking

Day Shift Parking:

• Purchase a daily or monthly “A", “C", or “MC” virtual parking permit and park in the corresponding Stanford University lots. For information about parking locations and permit pricing please visit https://www.stanfordmedicinetransportation.org/staff-parking.

• • To purchase a new permit or view current permit status, please visit the online ordering system here:permitparking.stanford.edu
  • Parking map: Parking Supply by Permit Type

• Pay the $12 daily rate at the Pasteur Staff Garage. Prior to arrival, download the Stanford Medicine Parking App and refer to the flyer here: PSG App

• • Desktop version: Account Login - Stanford Parking Group (somnium-group.com)

• Take advantage of the FREE Park & Ride options located in Santa Clara and Campbell

• • Santa Clara Park and Ride: Santa Clara Flyer
  • Campbell Park and Ride: Campbell Park and Ride Flyer

• Explore other alternative transportation options at https://www.stanfordmedicinetransportation.org/

 Swing Shift Option:

• House Staff working swing for shifts starting after 1:00 p.m. continue to have access to Pasteur Staff Garage parking on a cost-free basis. 
  • Apply here: Stanford Health Care - Badge Access Request Form (smartsheet.com)

Night Shift/Weekend Option:

• • Night and weekend parking badge access is complimentary with an entry of 4PM - 4AM on weekdays and all day on weekends. Badge access is available at both the 500P – Pasteur Staff Garage or the Pasteur Visitor Garage.
  • 500P – Pasteur Staff Garage (PSG), located at 1189 Welch Rd
  • Hours of enforcement at the PSG, are between the hours of 6am and 4pm, Monday through Friday. Please be advised that when parking at the PSG, you must exit before 7AM on weekdays in order to avoid the daily parking fee of $12.00. Staff staying past 7AM Mondays – Fridays will be required to purchase a daily parking permit.
  • Pasteur Visitor Garage, located at 200 Pasteur Drive
  • Since patient parking impact is low in the early mornings, Transportation Services encourages staff exiting past 7am to utilize their badge access at the Pasteur Visitor Garage instead of the 500P – Pasteur Staff Garage (PSG). SHC Night Shift staff may apply via the link below to park in the Pasteur Visitor Garage, using their SHC name badge for entry between 4pm and 4am.
  • Hospital staff with an SID and Employee ID should apply via Ask Facilities under Parking/Transportation and submit a Parking Badge Access Request using the provided link: Parking Badge Access Request Form - AskSHC.
  • If you are unable to access the Parking Badge Access Request from AskSHC (Ask Facilities), please submit your request through either Smartsheet form below:
  • 
    Staff can apply for badge access via AskFacilities: Service Catalog Item - AskSHC. https://stanfordhc.service-now.com/esc?id=sc_cat_item&sys_id=d53212c11bb05610fa4a8595624bcb75

If House Staff are on-call staff with a required response time of 30 minutes or less, they may also be eligible for Emergent On-Call parking at the 500P – Pasteur Staff Garage or the 300 Pasteur Emergency Department. This parking access is only intended for use in responding to qualifying situations with a response time of 30 minutes or less. Eligible staff can find more information about this program here: https://www.stanfordmedicinetransportation.org/Emergent-On-Call-Parking

Read instructions in the document below on how to use rideshare services when you are training at Stanford. Work-related use only.

Guideline to Stanford Health Care Scrub Machines:

Location of Scrub Ex Machines

ScrubEx vending machines are located around the hospital usually near the OR locker rooms at 300P/500P Stanford Health Care (SHC) hospitals, Lane Surgery Center (LSC) and Lucille Packard Children’s Hospital (LPCH).

1.       House staff are to register using their badge at https://stanford.thinkipa.net/registerscrubex

2.       Enter the appropriate URL specific to their hospital. The URLs are:

a.      Stanford Adult:  https://stanford.thinkipa.net

b.     Redwood https://stanford.thinkipa.net

c.      Stanford Children’s:  https://stanford-lp.thinkipa.net

Notes

• It takes 24 hours for the badge registration to go through, but once house staff’s badge is registered, house staff should be able to scan & grab.

• To learn more visit https://shcconnect.stanfordmed.org/depts/PatientCare/RespiratoryCare/Toolbox/ScrubEx%20Automatic%20Scrub%20Dispenser/ScrubEx%20Go-Live_Staff%20Inservice.pdf#search=scrub%20machine

• Contacts:

1. If one can’t access the machine after 24 hours, one must contact the supply department a call at 650-723-5047.
2. Contact ( IPA/Innovative Product Achievement ) at 1-888-200-4797.

Stanford University Golf Course is in the foothills above the Stanford University Campus, the golf course is consistently rated one of the finest courses in the world. Residents may sign up to be on the GME golf list and play at a reduced rate of $25.

Rules:

• Sign-ups must be in person at the GME Office, room HC435.
• To allow access for all, Residents are given up to two (2) months on a first come, first serve basis.    
             * Residents may sign up for additional months in the low-demand months. In order for these additional months not to count against your two (2) months, sign-up must be on the last day of the month based on availability.
• Guest pay $125, subject to change. Fees can be found at: http://golfcourse.stanford.edu/fees_policies.htm
• For additional rules, golf course hours and general information, call: (650) 724-0944 or go to http://golfcourse.stanford.edu