Contact

Matt O'Neill, M.Ed.

Training Coordinator

650-723-3575 (office)

MONeill@stanfordhealthcare.org

Start Visiting Resident Submission Form

Visiting Residents

Stanford Health Care (SHC) welcomes Visiting Residents (VR) from other institutions for short-term rotations (2-4 weeks) in a variety of elective programs designed to enhance medical knowledge through patient care.

To participate, all required paperwork must be submitted to the relevant department or division at least 60 days before the start date of the rotation. Approval is at the discretion of the department or division. The completed Visiting Resident Submission Form must be sent to the Graduate Medical Education (GME) office by the department or division no later than 30 days prior to the rotation start date to avoid late fees. Applications submitted to the GME office less than thirty (30) days prior to the VR’s start date will incur a late fee charge of $350.00 to the GME office by providing a Stanford Project, Task, Award (PTA) number.  Applications sent within ten (10) business days of the start date will be rejected.

Stanford GME accepts VR from residency and fellowship programs accredited by the Accreditation Council for Graduate Medical Education (ACGME) in the United States. The Medical Board of California recognizes graduates of Canadian medical schools for a full, unrestricted California Medical License.

However, the GME office cannot sponsor Canadians or Educational Commission for Foreign Medical Graduates (ECFMG) on J-1 visas for short-term electives (less than one year).

Eligibility Requirements:

  • One year of residency (internship) or fellowship
  • Graduates from US or Canadian medical schools
  • International medical school graduates currently enrolled in an ACGME-accredited program in the US

Please note that GME does not administer or manage:

Processing

All required paperwork must be submitted to the relevant department or division. You can find contact information by clicking on “View Program Contact List.”

The Stanford department or division will complete the Visiting Resident Submission Form at least 30 days before the start date of the Visiting Resident's elective. For requirements and a link to the necessary form, please see the bottom of this page.

The GME Registrar will process the submission.

Once the training is assigned, both the Visiting Resident and the Stanford Program Coordinator will receive an email from the GME office with further instructions.

It is essential for Visiting Residents to complete their assigned training in HealthStream no later than three business days before their arrival. Please note that it may take up to two days after completing the training to gain access to Stanford systems. Access to EPIC will not be granted until this training is completed.

On the first day of their rotation, Visiting Residents must check in at the GME office located at 300 Pasteur Dr., HC435, Stanford, CA 94305, between 9 AM and 12 PM. Failure to report to the GME office on their start date will result in revocation of access.

Parking

How to submit a Visiting Resident Application

Visiting resident from institution with contract*

  1. Gather all required documents: 
    1. Acceptance Letter
    2. JPEG photo for VR ID badge
    3. Copy of medical school diploma
    4. ECFMG certificate if applicable
    5. Confidentiality Statement
    6. VR Information Form
    7. VR Social Security Number
    8. VR Date of Birth
    9. Curriculum Vitae (CV/Resume)
    10. Competency based educational goals and objectives
  2. Gather all information in the Visiting Resident Submission Form
  3. Submit your visiting resident application via Visiting Resident Form

*Institution from contract are from Santa Clara Valley Medical Center (SCVMC), Valley Children's and Kaiser Permanente Santa Clara

Visiting resident from institution without contract*

  1. Gather all required documents:
    1. Required Letters
      1. Letter of good standing
      2. Acceptance Letter
      3. Program Letter of Agreement w/ signature of home PD and Stanford PD
      4. Competency based educational goals and objectives
    2. Vaccination
      1. Chickenpox
      2. Flu shot certificate
      3. Hepatitis B
      4. Measles
      5. Rubella
      6. TB Surveillance
    3. Mandatory Documentation
      1. JPEG for photo ID badge
      2. Curriculum Vitae
      3. Copy of medical school diploma
      4. Copy of medical license
      5. Copy of ECFMG certificate if applicable
      6. Document stating HIPAA training has been completed
      7. Institutional Photo ID Badge 
      8. Confidentiality Statement
      9. VR Information Form
      10. VR Social Security Number
      11. VR Date of Birth
  2. Gather all information in the Visiting Resident Submission Form
  3. Submit your visiting resident application via Visiting Resident Form
Start Visiting Resident Submission Form