Visiting Residents

Contact

Marcy Kulakow, BA

Registrar

MKulakow@stanfordhealthcare.org

650-723-5948 (office)

COVID-19 MANDATORY TESTING WITHIN 72-24 HOURS PRIOR TO ROTATION IS REQUIRED

  1. Call SHC Occupational Health at 650-497-9595 to schedule or
  2. Provide printout of outside test results
    1. Must contain full name, date of birth, and method of test (PCR)
    2. Specimen must be nasopharyngeal or mid-turbinate

About

Stanford Health Care (SHC) welcomes and offers Visiting Resident (VR) electives from other institutions for short-term (2-4 weeks) rotations in a broad array of elective rotations that foster growth of medical knowledge through patient care.

All required paperwork must be submitted to the department/division in which the training will take place at least sixty (60) days in advance of the rotation start date. Approval is at the discretion of the department/division. Completed application packet is sent to Graduate Medical Education (GME) office by the department/division no later than thirty days prior to rotation start date to avoid late fees.

Stanford GME accepts VR from Accreditation Council of Graduate Medical Education (ACGME) accredited residency and fellowship programs in the United States. The Medical Board of CA recognizes graduates of Canadian medical schools for a full unrestricted CA Medical License.

However, GME office is unable to sponsor Canadians on Educational Commission for Foreign Medical Graduates (ECFMG) on J-1 visas for short-term electives (less than one (1) year). 

GME does not administer or manage:

Eligibility Requirements

US/Canadian Medical Graduates

  • One (1) year residency(internship)/fellowship

During the Visit and Required Items

During your visit at Stanford, please bring and have the following on you at all times:

  • Stanford issued photo ID badge
  • Home institution's photo ID badge

Documentations Required (except Santa Clara Valley Medical Center and Kaiser Permanente Santa Clara)

Documentation Required for Santa Clara Valley Medical Center (SCVMC), Valley Children's and Kaiser Permanente Santa Clara Applicants

Due to an existing contract between SHC with SCVMC and Kaiser Permanente Santa Clara, VR applicants from these sites need only: 

  1.  Approval of their rotation dates
  2. JPEG photo for VR ID badge
  3. Copy of medical school diploma
  4. ECFMG certificate if applicable

Late fee

Applications submitted to the GME office less than thirty (30) days prior to the VR’s start date will incur a late fee charge of $350.00 to the GME office by providing a Stanford Project, Task, Award (PTA) number 

Processing

Completed application packets are sent electronically in a “secure” email by the Stanford department/division to Marcy Kulakow (mkulakow@stanfordhealthcare.org), GME Registrar thirty (30) days in advance of the VR’s elective start date.

Once the application packet has been reviewed and approved by the GME, VR will be electronically assigned the appropriate HealthStream and Electronic Patient Information Center (EPIC) training courses that must be completed a minimum of three (3) days prior to VR’s start date.

After the training is assigned, VR and Stanford Program Coordinator will receive an email from the GME office containing further instructions.

It is important that VRs complete their assigned training. Please do so no sooner than twenty (20) days but no later than three (3) days prior to arrival. It can take up to two (2) days after completion of training to gain access to the Stanford systems.

Two (2) weeks prior to VR’s start date the department/division is to send a welcome email to VR identifying their tentative schedule, reporting time, list of recommended conferences, appropriate reading and other pertinent rotation information.

The VR is required to stop by the GME office, 300 Pasteur Dr., HC435, Stanford, CA 94305 between the hours of 8am-12pm for a five (5) minute check in the first day of their rotation, VR’s not reporting to the GME office on their start date will have their access revoked.

VRs will be requested via email to review, complete, and email the following documents to the GME office:

  1. Confidentiality Statement
  2. VR Information Form

Visiting Residents do not obtain a Stanford Photo ID badge.

Parking Permit