Outgoing Residents/Fellows

Step 1

Review the criteria below if you need to checkout with GME.

Step 2

Adhere to the requirements on the Checkout procedure

Step 3

GME is the last stop. Submit the forms and checkout all items.

What are you looking for?

Contact for Benefits & Termination

Health & Health & Welfare benefits questions? Contact the SHC Benefits Service Center.

  • Phone: 855.278.7157 (Mon-Fri, 5am-5pm Pacific)

Contact for House Staff Checkout

Mitra Haddad, BA

Administrative Coordinator

MHaddad@stanfordhealthcare.org

650-723-5948 (office)



Important Information: Final Paycheck & Checkout Form

  1. Graduating/outgoing house staff must checkout with GME on the last day of their contract/appointment to receive their certificate.
  2. Final Paycheck is direct deposit.
  3. The GME house staff Checkout form and Information Security Exit Form must be reviewed, completed, signed, and returned along with the loaned materials during the checkout process with the GME office.

Checkout Process

Graduating SHC house staff must checkout with the GME office on the last day of their appointment. HS who do not complete the process will not receive their certificate/s. Their file will be flagged until HS completes the checkout process. Due to COVID-19 our normal checkout procedure has been modified to meet the SHC social distancing guidelines. You have 2 options for checking out in 2021. Pls. complete a brief survey that will be sent to graduating house staff by mid-May:

Option 1

In-person Checkout

Complete a brief graduating survey to select your checkout option.

1a. Complete Checkout & Attestation forms.

1b. Bring your returning materials during checkout appointment that was made on the survey. If you have not completed the survey, pls. do so now:

  • Hard copies of both EPIC clearance emails
  • Hospital Security Access Card & Photo ID Badge
  • Stanford University Gym Card
  • Pager if applicable
  • Encrypted USB Drive
  • Generic SHC Lab/white Coat/s
Location:
The GME office lounge, 300 Pasteur Dr. Room, HC435, Stanford, CA 94305 (staircase “N” is the only staircase that will bring you to our floor).
Pick up your certificate during checkout appointment.
Final paycheck will be a direct deposit.

Option 2

Self-service checkout without GME Personnel

Complete a brief graduating survey to select your checkout option.

2a. Complete Checkout & Attestation forms.

2b. Write your address on large envelope available from GME.

2c.  Write your address on label available from GME.

2d. Place returning materials, completed forms & filled in address label in large envelope & deposit in designated secure bins:

  • Hard copies of both EPIC clearance emails
  • Hospital Security Access Card & Photo ID Badge
  • Stanford University Gym Card
  • Pager if applicable
  • Encrypted USB Drive
  • Generic SHC Lab/white Coat/s-go in the designated lab bin & not in envelope.
Location:
300 Pasteur Dr. Room, HC435, Stanford, CA 94305 (staircase “N” is the only staircase that will bring you to our floor). Drop off materials at designated GME checkout location.
Your certificate will be mailed to the address on your label.
Final paycheck will be a direct deposit.

Before Offboarding & COBRA Coverage

Please review the Benefits Termination FAQs before offboarding from the House Staff Program.

Criteria for House Staff Checkout Form

Do I have to fill out the House Staff Checkout form? See below for various scenarios:

I am currently a... …and, when I graduate, I will become a(n)... Do I need to checkout with the GME?
Resident or fellow paid by SHC Fellow paid by SHC No
Resident or fellow paid by SHC

one of the following:

  • Stanford University paid postdoc at Stanford
  • Fellow at another institution
  • Independent practice
  • Stanford University Faculty
Yes
Pediatric resident paid by SHC

one of the following:

  • Pediatric chief resident paid by Stanford University
  • Fellow at another institution
  • Independent practice
  • Stanford University Faculty
Yes

Medical Benefits

Medical benefits for graduating house staff and dependents benefits will end on the last day of the month of the house staff appointment. For example, if the appointment ends on June 24, the medical benefits end on the last day of the appointment month on June 30.

Flexible Spending Account (FSA)

COVID-19 provisions

Recent COVID relief legislation allows us to make changes to improve use of your Flexible Spending Account dollars. This applies to your 2020 Health Care FSA. This new carryover provision means you can use your contributed and unused dollars from 2020 for any expenses incurred during the entire 2021 calendar year.

For Healthcare FSA, you must submit all claims incurred for the calendar year by March 31 of the following calendar year. For 2020 eligible expenses, you must submit all claims incurred in through December 31, 2021, by March 31, 2022.

COVID-19 provision-Dependent Care

Recent COVID relief legislation allows us to make changes to improve use of your Flexible Spending Account dollars. This applies to your Dependent Care FSA. If you had a qualifying dependent who turned (or will turn) 13 during the 2020 or 2021 plan years, you may be able to use any unused funds from the 2020 plan year for qualifying expenses incurred for that child until they turn 14.  To qualify, you had to have been enrolled in the DCFSA during the 2020 plan year.

For Dependent Care FSA, you must submit all claims incurred for the calendar year by March 31 of the following calendar year. For 2020 eligible expenses, you must submit all claims incurred in through December 31, 2021, by March 31, 2022.

Health Incentive Account (HIA)

HealthySteps to Wellness Program

  • Visit the Healthy Steps Incentive Program website
  • You have until June 30 to complete 500 points for the required Quarter 2 activities/challenges to earn full wellness incentive dollars.

Appointment Verification

GME does not verify house staff appointment. Kindly refer all training verifications to your Stanford training program verifier. For a list of Stanford training program verifiers see training Verification

MedHub - Offboarding

As an outgoing resident/fellow, please note the following regarding MedHub access:

  • You have access to your MedHub account 30 days after your end date. 
    • This also includes trainees who will be staying at Stanford as Faculty. As a Stanford faculty, you will be issued a new MedHub account (separate from your trainee MedHub account).
  • Before your appointment/contract end date, please do the following in MedHub:
    • download your procedure logs and portfolio entries,
    • verify all duty hours, and
    • complete all evaluations.

Stanford University E-mail Account @stanford.edu

GME sponsors house staff’s Stanford University email account until the last day of the house staff contract/appointment. For example, if the contract/appointment ends on June 24, the @stanford.edu email ends on June 24.

 

I want to share a housing opportunity to incoming/current house staff.

If you are moving out of your apartment/house and would like an incoming/current house staff take over your lease, please let us know about the housing opportunity