Questions? Contact

Mitra Haddad, BA

Administrator

MHaddad@stanfordhealthcare.org

650-723-5948 (office)

Contact for Benefits & Termination

Benefits questions? Contact the SHC Benefits Service Center.

  • Phone: 855.278.7157 (Mon-Fri, 5am-5pm Pacific)

Outgoing Residents/Fellows

STEP 1: Review Criteria for House Staff Checkout

Do I have to fill out the House Staff Checkout form? See below for various scenarios:
I am currently a... …and, when I graduate, I will become a(n)... Do I need to checkout with the GME?
Resident or fellow paid by SHC Fellow paid by SHC No
Resident or fellow paid by SHC

one of the following:

  • Stanford University paid postdoc at Stanford
  • Fellow at another institution
  • Independent practice
  • Stanford University Faculty
 Yes

STEP 2: Identify your Checkout Process Details

Stanford Graduate Medical Education is delighted to offer Self-Service checkout in 2024 which is available 24 hours, 7 days a week. Please see the guidelines below for details:

Self-service checkout without GME Personnel

Responsible Party

1.       Complete the brief 2024 Graduating House Staff Survey:

Identifying:

  • Yourself, program name & graduation date
  • Your checkout date & time
     

2.       Upon completion of your training & prior to the end of your contract, call both SHC & LPCH Health Information Services (HIMS) to obtain your EPIC clearance emails irrespective of your training program.

Hospital

HIMS Phone #s

Hours of Operation

SHC

510-974-2258, or 510-974-2264

M-F 7-3:30 PM

LPCH

650 497-8605, 497-8607 or 498-6952

650 597-1338

M-F 7-3:30 PM

M-F 7-4:30 PM

The HIMS staff will view your EPIC boxes to ensure you have no outstanding messages or help you clearing them from your EPIC boxes & will send you an email each.

Print both emails & submit with your checkout documentations.

3.       Complete & sign both Checkout & Attestation forms.

4.       Fill out the mailing address label with your name & address where you’d want your certificate to be mailed.

5.       Place the following inside the large envelope available on self-service checkout site & drop off the envelop in the secure drop off box:

  • Completed & signed Checkout & Attestation forms
  • Both SHC & LPCH HIMS clearance emails
  • Hospital Security Access Card & Photo ID Badge
  • Stanford University Gym Card
  • Pager (if applicable)
  • Encrypted USB Drive (if applicable)
  • Completed mailing address label
     

6.       Drop off the envelop in the designated self-service Checkout bin at the location.

Graduating House Staff

Location/Directions:

The self-service location is in room HC401 across from the GME office at 300 Pasteur Dr. Room, HC435, Stanford, CA 94305.

Staircase “N” is the only staircase that will bring you to our 4th floor rooftop.

Use the Right-hand door HC401 where the Self-Service Checkout area is.

Graduating House Staff

GME will provide on checkout site:

  • Blank Checkout & Attestation forms (2 sided document)
  • Large envelope
  • Blank address label
  • Pen

GME Office

Your certificate will be mailed upon confirmation receipt of your materials using your completed address label placed inside your drop off envelop.

GME Office

Final paycheck will be a direct deposit.

 SHC Payroll

STEP 3: Return Materials

Graduating/outgoing House Staff must checkout on the last day of their contract to receive their certificate.

The GME House Staff Checkout and Attestation forms must be reviewed, completed, signed, and returned along with the loaned materials during the checkout process.

Final Paycheck is direct deposit.

STEP 4: Ending Benefits and Accounts

Flexible Spending Account (FSA)

For 2024 eligible expenses, House Staff must submit all claims incurred through your date of termination, within 90 days of your SHC appointment end date.

For questions, please contact HealthEquity at 877-395-6548.

Medical Coverage & COBRA

Medical benefits for graduating House Staff and dependents benefits will end on the last day of the month of the House Staff appointment. For example, if the appointment ends on June 24, the medical benefits end on the last day of the appointment month on June 30.

Please review the Benefits Termination FAQs and the COBRA rates below prior to your offboarding from your Stanford training Program:

Health Reimbursement Account (HRA)

  • Claims incurred by your termination date, must be submitted for reimbursement to HealthEquity by March 31 the following year. For example, if date of termination is June 30, you must submit IRS-qualified claims incurred through June 30 no later than March 31 the following year.
  • To learn more visit the HRA page on HealthySteps.

HealthySteps to Wellness Program

MedHub - Offboarding

As an outgoing resident/fellow, please note the following regarding MedHub access:

  • You have access to your MedHub account 30 days after your end date.
  • Before your contract end date, please take the following steps in MedHub:
  • download your procedure logs and portfolio entries if maintained in MedHub
  • verify all duty hours
  • complete all evaluations

Stanford University E-mail Account @stanford.edu

GME sponsors House Staff’s Stanford University email account and Lane Library access through SUNet until the last day of the House Staff’s contract. For example, if the contract ends on June 24, the @stanford.edu email ends on June 24.