Questions? Contact Us

Mitra Haddad, BA

Administrator

MHaddad@stanfordhealthcare.org

650-723-5948 (office)

  • Away Elective Rotations
  • Certificates/Diplomas
  • Clinical Postdoctoral Appointments
  • Continuing house staff
  • Continuing house staff HealthStream & Occupational Health compliance
  • Graduating house staff
  • House staff Loan Deferments/Forbearances
  • House staff Reimbursements
  • Jury duty letters
  • Outgoing/Graduating house staff
  • Policies & Procedure
  • Verifications

Away Rotations

  • Guidelines:
  • Away rotations are defined as rotations outside of Stanford Health Care (SHC) and Lucile Packard Children’s Hospital (LPCH). They generally fall into two categories with different processes that require the Stanford Program Director and Ann Dohn, Stanford Graduate Medical Education (GME) Designated Institutional Official (DIO) approvals.
  • Essentially, your Stanford program and GME must know of all House Staff’s electives. Stanford Program Coordinator is to submit completed form electronically to Mitra Haddad mhaddad@stanfordhealthcare.org in one (1) PDF file 30 days in advance of the rotation start date. Mitra will obtain Stanford DIO’s approval and contact the House Staff and Program Coordinator when the rotation has been approved. The requirements of each type of rotations are:

Standard Away Rotations

Non-Standard Away Rotations

  • Are rotations to institutions where House Staff rotate on an on-going basis. Examples of already established sites are:
    • Palo Alto Veterans (VA) Healthcare System
    • Kaiser Permanente, Santa Clara (KPSC)
    • Santa Clara Valley Medical Center (SCVMC), etc.
  • Are rotations to institutions where no master affiliation agreement exists with the program or SHC/LPCH.
  • To establish a new Standard Away Rotation, Program Coordinator is to work with their Stanford GME Education Manager to submit a Stanford Program Letter of Agreement (PLA) for approval by their Program Director and Stanford DIO.
  • Once established, the program must notify Mitra Haddad mhaddad@stanfordhealthcare.org of the following 30 days prior to the rotation start date:
    • House Staff name
    • Stanford program name
    • Host institution name, address
    • Host contact person’s email & phone #
    • Rotation start & end dates
    • Include Program Director on the email as a confirmation of their approval
    • Any special requests
  • Stanford Program Coordinator to email completed, signed forms by Stanford program & host institution to Mitra Haddad mhaddad@stanfordhealthcare.org in one (1) PDF file 30 days in advance of the rotation start date. Mitra will obtain DIO’s approval. The documents below are:
    • Checklist
    • Application form
    • PLA
    • Any special requests
  • The standard Elective Away Rotation institution’s master affiliation agreement covers the malpractice.
  • Malpractice coverage for non-standard away rotations must be provided by the host institution & not Stanford.
  • All malpractice requests must be submitted to GME for approval and submitted to Stanford Risk Manage by the GME office.
  • All Away Rotations must be submitted to GME by the Stanford Program Coordinator & qualify as:
    • Cases/clinical experience from the rotation must count for board certification
    • Faculty supervision must equal the level of supervision on other rotations
  • Continuation of salary & benefits during away rotations is subject to the approval of the
  • Stanford Program Director & Stanford DIO.