Incoming & Rehired Residents/Fellows

UPDATE APRIL 2021: Due to COVID-19 related restrictions, the Graduate Medical Education Office will NOT be having an In-Person Orientation this year. Completing your MedHub On-Boarding packet will be your only required GME Orientation task.

The Department of Graduate Medical Education is delighted to welcome you and your families to Stanford. We are here to assist you with settling into your internship/residency.

Location & Hours

We are located on the fourth floor of 300 Pasteur Drive in room HC435. Use Stairway N, located near the Market Cafe. Please feel free to stop by. Our hours are Monday - Friday 7:45am to 4:30pm or by appointment.

Ann M. Dohn, MA
Executive Director, Graduate Medical Education
Designated Institutional Official (DIO)

Welcome, Incoming Resident/Fellow!

Q: How do I know when/if my contract packet is complete?
A:
The GME office will contact you via email if we haven't received your contract packet by the deadline.

Q: Do I need to do Epic Online Training if I'm scheduled for Epic training through my department?
A:
 Yes.

Q: My department has informed me that I will need to submit my duty hours into MedHub, when will I receive my login information? 
A: 
You will receive an email from MedHub support that contains a link to the site, your username and a temporary password after you've completed orientation.

Q: How much money do we receive for meals? 
A: 
$10 for hours logged over 12 per each day worked in-house SHC clinical shifts. Please make sure to log your hours on MedHub.

Q: When will I receive the $3,000 moving allowance?
A: 
It will be added to a paycheck in August, NO RECEIPTS ARE NEEDED.

Q: Why does my paycheck not match my contract? 
A: 
You are paid 26 times per year rather than once a month (annual salary divided by 26 not 24).

Q: When will I receive my first paycheck?
A:
 Interns starting on June 25th will receive their first paycheck on July 3rd.   New hires starting on July 1st & 7th will receive their first paycheck on July 17th.  We highly recommend setting up direct deposit as most departments are working remotely.

Q: When can I submit my reimbursement for my CA Medical License or my DEA certificate?
A: 
You can bring a photocopy to Orientation or to the GME office after your start date. Forms can be found here.

Q: How do I get my SUNet ID (Stanford Email Address) sponsored and when will it be active?
A: 
Follow the instructions for applying and checking the status for a Stanford email account from the Stanford Email Account page on the Stanford E-mail Account page.

Q: What does a University Courtesy Card give me access to and how do I apply for one?
A: 
 University facilities are currently closed and receiving your University Courtesy Card will be delayed until they re-open.

When the office reopens: Access to University facilities is authorized by obtaining a University Courtesy Card at the Stanford Card office located at: 275 Panama Street, Forsythe Hall, Room 135, Monday through Friday, 8am to 5pm. They may also be contacted by phone at: (650)498-2273.

How do I gain access to the Stanford University Library?
Go to the Privileges Desk in Green Library (557 Escondido Mall) in order to be entered into their system. You will become eligible for both physical and online access. Privileges Desk hours are Mon-Thu 8AM-12:55AM and Friday 8AM-5:55PM. Please bring your hospital photo ID badge.