Administered: once a year between February - May

Residents/fellows and faculty must be able to evaluate the educational program at least once per year. GME delivers evaluations for all programs between February and May on behalf of the program. 

• Program Evaluation by Resident/Fellow
• Program Evaluation by Faculty

These evaluations are confidential and anonymous. GME posts the aggregated results for all programs.

After the results are posted, programs can use the results (if available for your program) in their Program Evaluation Committee (PEC)'s Annual Program Evaluation (APE) meeting.

Per the ACGME Common Program Requirements:

• V.C.2. Program Evaluation and Improvement - Lists the overall requirements of the Program Evaluation Committee (PEC)
• V.C.2.d).(1) Confidential Program Evaluations by Resident and Faculty
• V.C.2.d).(2) Program Evaluation Committee (PEC) must review the Program Evaluations to improve the program

In other words, Program Evaluations must be included (if available) in the PEC's APE Meeting under the section of Program Quality (V.C.2.d)).

Failure to comply can result in the following citations:

• Citation for low compliance rate of Program Evaluation by Faculty
• Citation for low compliance rate of Program Evaluation by Residents
• Citation for completing evaluations beyond two week window

GME follows the ACGME Survey aggregation criteria:

• 70% completed responses for residents/fellows are posted in MedHub. If the evaluation has 4 or more completed responses, GME will generate the report. If the evaluation has 3 or less completed reponses, GME will aggregate the report for over several years until we get 4 or more responses (i.e. aggregate back to 2013-2016 to get 4 or more completed responses). This is to protect evaluator anonymity.
• 60% completed responses for faculty are posted in MedHub. If the evaluation has 3 or more completed responses, GME will generate the report. If the evaluation has 2 or less completed reponses, GME will aggregate the report for over several years until we get 4 or more responses (i.e. aggregate back to 2013-2016 to get 4 or more completed responses). This is to protect evaluator anonymity.

Your program can complete Program Evaluations up to the date of your program's APE/PEC Meeting. Please notify the GME Office to re-run the report.

Administrators are the only MedHub users who can create faculty groups.

1. Log onto MedHub.
2. On the top navigation, click on the Evaluations tab.
3. Scroll down and click on Evaluation Groups.
4. Click on Add Evaluation Group.
5. Name your faculty group "YYYY PROGRAM-NAME Prog Eval Group".
6. Click Submit.
7. You have completed this task.

Make sure to notify GME when you've updated your faculty group. 

MedHub sends out a generic e-mail notice that an evaluation has been assigned to the recipient. This is how MedHub works and there seems to be no sign of change on this.

Recipient must:

1. Log onto MedHub.
2. Click on Evaluations.
3. Find the Program Evaluation titled: Program Evaluation by 
4. Complete the evaluation.

Administrators are the only MedHub users who can view incomplete and completed evaluations.

1. Log onto MedHub.
2. On the top navigation, click on the Evaluations tab.
3. Under Evaluation Functions, click on any of the following:
   1. View Completed Evaluations
   2. Incomplete Evaluations
4. Review the recipient names (incompletes show names, and completed evaluations are made anonymous).
5. You have completed this task.

Make sure to monitor the incompletes and send reminders to your recipients.

Administrators are the only MedHub users who can view queued evaluations.

1. Log onto MedHub.
2. On the top navigation, click on the Evaluations tab.
3. Under Queued Evaluations, click on your evaluation form-of-interest.
4. Review the recipient names.
5. If there are any changes, please contact the GME Office. The GME Office will make the changes.
6. You have completed this task.

Make sure to notify GME when you need to make changes to your receipient list.