Incoming & Rehired Residents/Fellows
A Rehired Resident/Fellow who has left Stanford 6 months or more is considered an Incoming Resident/Fellow. Please complete all Incoming Residents/Fellows requirements and attend orientation.
Housestaff Orientation Video
Encrypt your smartphone, laptop and desktop!
From the Stanford IRT website:
Legally, you are personally and fiscally responsible for any information disclosure from your computer or mobile devices, whether accidental or not.
Pediatric Residents/Fellows - Please consult with your department prior to encryption.
Last Revised 1/11/2019
Welcome, Incoming Resident/Fellow!
The Department of Graduate Medical Education is delighted to welcome you and your families to Stanford. We are here to assist you with settling into your internship/residency.
Location & Hours
We are located on the fourth floor of the Hospital in room HC435. Please feel free to stop by. Our hours are Monday - Friday 7:45am to 4:30pm or by appointment.
You are required to attend Housestaff Orientation. If you are leaving a residency training program and cannot attend orientation you will not be allowed to start training without completion of the orientation process.
I hope to get to know each of you personally in the coming year. Best wishes on the start of your training at Stanford Health Care.
Deadlines & Orientation Dates
GME House Staff Orientation
For incoming house staff at SHC/LPCH and affiliated hospitals
Orientation is held at Li Ka Shing Center (LKSC), 291 Campus Drive, Palo Alto, CA 94305.
Please be early!
- Visit the Incoming House Staff Orientation page.
- If you are currently a Stanford house staff and will continue to be a Stanford house staff next academic year, you do NOT need to attend this orientation. This orientation is for house staff new to Stanford.
- Breakfast is provided at orientation.
- Required House Staff:
- ALL RESIDENTS/FELLOWS starting on August 1, 2019.
- Last Name A-M: Orientation starts promptly at 9:00 AM.
- Last Name N-Z: Orientation starts promptly at 10:00 AM.
The Process: Before, During, and After Orientation
- Bring forms of identification. Choose one:
- Passport -OR-
- Social Security Card and a driver's license with picture
- Bring I-9 Receipt, part of the MedHub checklist
- Visa holders ONLY. Please bring: passport, I-94, and DS2019
Frequently Asked Questions
Please select your topic of concern.
- Employee Contact
- Epic Training
- Duty Hours on MedHub
- Meal Money
- Moving Allowance
- Reimbursements: CA MD License or DEA Certificate
- Stanford E-mail Address (SUNet ID)
- Stanford University Courtesy Card
- Stanford University Library
If you do not see the answer to your question, please contact us.
Q: My department has informed me that I will need to submit my duty hours into MedHub, when will I receive my login information?
A: You will receive an email from MedHub support that contains a link to the site, your username and a temporary password after you've completed orientation.
Q: Why does my paycheck not match my contract?
A: You are paid 26 times per year rather than once a month (annual salary divided by 26 not 24).
Q: When will I receive my first paycheck?
A: Interns attending orientation on June 22th or June 29th will receive their first paycheck on July 6th or 20th depending on their start date.
Q: When can I submit my reimbursement for my CA Medical License or my DEA certificate?
A: You can bring a photocopy to Orientation or to the GME office after your start date. Forms can be found here.
Q: How do I get my SUNet ID (Stanford Email Address) sponsored and when will it be active?
A: Follow the instructions for applying and checking the status for a Stanford email account from the Stanford Email Account page on the Stanford E-mail Account page.
Q: What does a University Courtesy Card give me access to and how do I apply for one?
A: Access to University facilities is authorized by obtaining a University Courtesy Card at the Stanford Card office located at: 275 Panama Street, Forsythe Hall, Room 135, Monday through Friday, 8am to 5pm. They may also be contacted by phone at: (650)498-2273.
How do I gain access to the Stanford University Library?
Go to the Privileges Desk in Green Library (557 Escondido Mall) in order to be entered into their system. You will become eligible for both physicial and online access. Privileges Desk hours are Mon-Thu 8AM-12:55AM and Friday 8AM-5:55PM. Please bring your hospital photo ID badge.