Incoming & Rehired Residents/Fellows

A Rehired Resident/Fellow who has left Stanford 6 months or more is considered an Incoming Resident/Fellow. Please complete all Incoming Residents/Fellows requirements and attend orientation.

Housestaff Orientation Video

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Pediatric Residents/Fellows - Please consult with your department prior to encryption.


Last Revised 07/11/2018

 

Ann M. Dohn, MA
Director, Graduate Medical Education
Designated Institutional Official (DIO)

Welcome, Incoming Resident/Fellow!

The Department of Graduate Medical Education is delighted to welcome you and your families to Stanford. We are here to assist you with settling into your internship/residency.

Location & Hours

We are located on the fourth floor of the Hospital in room HC435. Please feel free to stop by. Our hours are Monday - Friday 7:45am to 4:30pm or by appointment.

Orientation

You are required to attend Housestaff Orientation. If you are leaving a residency training program and cannot attend orientation you will not be allowed to start training without completion of the orientation process.

I hope to get to know each of you personally in the coming year. Best wishes on the start of your training at Stanford Health Care.

Deadlines & Orientation Dates

The Process: Before, During, and After Orientation

Highlights

Before Orientation

  • Sign trainee contract
  • Complete all requirements on New Hire Packet listed in MedHub
  • Complete the required training by June 15, 2018

Orientation Day

  • Bring 2 forms of identification. Choose one:
    • passport and birth certificate -OR- 
    • Social Security Card and a driver's license with picture
  • Bring I-9 Receipt, part of the MedHub checklist
  • Visa holders ONLY. Please bring: passport, I-94, DS2019

After Orientation


Required Training

Please complete before your orientation in at least 48 hours in advance


What do I need to bring to Orientation? (Non-Visa holder)

  1. Two forms of identification. Choose one:
    1. passport and birth certificate, -OR-
    2. Social Security Card and a driver's license with picture.
  2. Bring I-9 Receipt, part of the MedHub checklist
  3. Smartphone, if you own one, for SHC required encryption.

You are required to visit all stations and obtain a sign-off before leaving orientation.


What do I need to bring to Orientation? (Visa holder)

  1. Passport
  2. I-94
  3. DS2019

You are required to visit all stations and obtain a sign-off before leaving orientation.


Deadline to Complete Required Training


Consequences of Incomplete Required Training

Incomplete required training results in the following delays:

  • orientation date
  • program training date
  • patient care

List of Required Training Modules

HealthStream

  • Length: ~7.5 hours
  • Your username and password are the same: md-0(dictation #).
  • Most modules are self-paced and include pre/post assessments, therefore time commitment will vary by individual.
  • A list of the required modules including estimated length for each can be downloaded below.

 


Epic

  • Length: ~2.6 hours depending on specialty
  • Epic is the clinical information system used throughout Stanford Health Care and Stanford Children's Hospital.
  • Epic training is required for all incoming (new) House Staff entering a specialty program. 
  • You will receive a notification via e-mail once your specific Epic training has been assigned (approx. June 1).
  •  Your Epic training will be assigned to your "My Learning" page in Healthstream. If you have any questions, please contact SHCSD@stanfordhealthcare.org.

MedHub

  • Length: ~15 min
  • MedHub is a web-based Residency Management System designed to track and document a variety of critical program and resident activities relating to institutional reimbursement and program accreditation.
  • Please open and review the powerpoint.

Frequently Asked Questions


Employee Contact

Q: How do I know when/if my contract packet is complete?
A:
The GME office will contact you via email if we haven't received your contract packet by the deadline.


Epic Training

Q: Do I need to do Epic Online Training if I'm scheduled for Epic training through my department?
A:
 Yes.


Duty Hours on MedHub

Q: My department has informed me that I will need to submit my duty hours into MedHub, when will I receive my login information? 
A: 
You will receive an email from MedHub support that contains a link to the site, your username and a temporary password after you've completed orientation.


Meal Money

Q: How much money do we receive for meals? 
A: 
$10 for hours logged over 12 per each day worked in-house SHC clinical shifts. Please make sure to log your hours on MedHub.


Moving Allowance

Q: When will I receive the $3,000 moving allowance?
A: 
It will be added to a paycheck in August, NO RECEIPTS ARE NEEDED.


Orientation

Q: How long will the Housestaff Orientation take?
A: 
Approximately 1 hour.


Paycheck

Q: Why does my paycheck not match my contract? 
A: 
You are paid 26 times per year rather than once a month (annual salary divided by 26 not 24).

Q: When will I receive my first paycheck?
A: 
Interns attending orientation on June 22th or June 29th will receive their first paycheck on July 6th or 20th depending on their start date.


Reimbursements: CA MD License or DEA Certificate

Q: When can I submit my reimbursement for my CA Medical License or my DEA certificate?
A: 
You can bring a photocopy to Orientation or to the GME office after your start date. Forms can be found here.


Stanford E-mail Address (SUNet ID)

Q: How do I get my SUNet ID (Stanford Email Address) sponsored and when will it be active?
A: 
Follow the instructions for applying and checking the status for a Stanford email account from the Stanford Email Account page on the Stanford E-mail Account page.


Stanford University Courtesy Card

Q: What does a University Courtesy Card give me access to and how do I apply for one?
A: 
Access to University facilities is authorized by obtaining a University Courtesy Card at the Stanford Card office located at: 275 Panama Street, Forsythe Hall, Room 135, Monday through Friday, 8am to 5pm. They may also be contacted by phone at: (650)498-2273.


Stanford University Library

How do I gain access to the Stanford University Library?
Go to the Privileges Desk in Green Library (557 Escondido Mall) in order to be entered into their system. You will become eligible for both physicial and online access. Privileges Desk hours are Mon-Thu 8AM-12:55AM and Friday 8AM-5:55PM. Please bring your hospital photo ID badge.