Policies & Procedures

2020-2021

Commonly Asked Questions

Benefits
Time Off: Maternity Leave, Paternity Leaves
Reimbursements

Download the House Staff Policies & Procedures (PDF)

House Staff Policies & Procedures

As an institution, Stanford Health Care is dedicated to the training of this nation's future leaders in the scholarly practice of clinical medicine and biomedical research.

The educational objectives of its residencies are:

To provide excellent clinical education
To provide opportunities to explore research and teaching
To teach the necessary skills to sustain a lifetime of learning
To encourage lifelong ethical and moral behavior in the practice of medicine and in the conduct of research
To assure development of effective skills in communicating with patients, colleagues, and the public, and to ensure the humane and caring practice of medicine

If you have any questions regarding the GME Policies and Procedures, please contact us.

Description	Page
Statement of Commitment to Graduate Medical Education	1
Residency Programs	5
Resident Eligibility-Recruitment	5
Visa Policy for Graduates of International Medical Schools	6
National Resident Matching Program (Main Match)	6
Recommendation of Appointment	6
Level of Appointment	7
Registration of New Housestaff to Stanford	7
Mandatory Procedures	10
1. Medical Records	10
2. Occupational Health Requirements	10
3. Training or Demonstrated Proficiency in Cardiopulmonary Resuscitation	11
Continuing Medical Education Requirement	11
Supervision	12
Resident Reporting & Responsibilities	12
Resident Reporting Procedures	12
Resident Responsibilities	12
Compliance Integrity Program	13
Duty to Report and Cooperate with Investigations	14
Duty to Protect Patient Privacy	15
Patient Privacy Practices Housestaff are Required to Follow Include	16
Other Stanford Health Care/Stanford Children’s Health Resources	17
Work Hours & Professional Activities	18
Outside Program	18
Professional Activities During Off Time	19
Moonlighting	20
Performance Evaluation	20
1. Evaluation Procedures	20
2. Consequences of Satisfactory or Unsatisfactory Evaluation	21
Resolution of Disputes	21
Reappointment Procedure	24
Harassment Prohibited	24
House Staff Wellbeing Panel	24
Graduate Medical Education Review Committee	25
Completion of Training	25
Consequences of Not Returning ID Badge	26
Program Closure/Reduction	26
Benefits	26
Initial Enrollment	26
Effective Date	27
Open Enrollment Period	27
Health Care	27
Medical/Vision	27
Dental	27
Flexible Spending Accounts (FSA)	27
Life and Accident Insurance	28
Long-Term Disability Coverage (LTD)	28
Wellness Program	28
Health Incentive Account (HIA)	28
Back-Up Care Advantage Program	28
Employee Discounts	28
Voluntary Benefits Program	29
Retirement Savings Plan	29
Continuation of Group Coverage (COBRA)	29
Compensations-Taxable and Non-Taxable	29
Taxable Income	29
1% Annual Bonus	29
Education Bonus	30
Food allowance	30
Housing Allowance	30
Moving Allowance	30
Salary	30
Non-Taxable Income	30
Reimbursements	30
Reimbursement-Initial California Postgraduate Training License (PTL)	31
Reimbursement-Medical Board License (MBC) Fees	31
Reimbursements-USMLE Part III	31
Reimbursements-California Medical License Renewal Fees	31
Reimbursements-DEA Certificates	32
Computer Training	32
Data Security	32
Data & Device Attestation & Encryption	32
Disability	33
1. California State Disability Insurance (CSDI)	33
2. Workers’ Compensation Insurance	34
3. Long Term Disability Insurance	34
Infection Prevention	35
Needlesticks/Blood Borne Pathogens	36
Blood and Bodily Fluid Exposures	36
Blood Borne Pathogen(BBP) Exposures at Off-Site Rotation Instructions	37
Natural Disaster Policy	38
Fees for Professional Services	38
Licensure	38
California Medical License	38
Malpractice Insurance	39
Medical Malpractice Insurance - Tail Coverage	39
Acceptance of Documents	40
Ombudsperson’s Office	41
Paging	41
Payroll	41
Change of Address	41
Direct Deposit	42
Salary Deposit	42
Income Tax Withholding	42
Social Security	42
Photo ID’s / Security Access Cards	43
University Courtesy/Gym Card	43
Stanford Libraries Access Card	43
Physician Order Entry/Verbal Order	43
Prescription Authority	44
Qualified Bilingual Staff Program	44
Research	44
Restrictive Covenant	44
Rotations	44
Away Elections/Rotations	44
Visiting Residents	45
Late fee	47
Processing	47
Observership	48
Specialty Board Contact Information	48
Smoking-Free Workplace	50
Time Off	50
Family and Medical Leave Act	50
New Parent Leave	50
Bereavement Leave	50
Holidays	51
Educational Meetings and Activities	51
Personal Time Off	51
Jury Duty	51
Sick Leave	51
Transportation and Parking	51
Alternative Transportation	51
Parking	52
Uber transportation for trainees when they are too tired to drive home	53
Other Services	53
On-Call Quarters	53
GME Gym	55
GME Lounge at 300 P, Room HC433	55
After Hours Food	55
300P Lactation Lounge HC404	55
500 P Lactation	55
Resident/Fellow Workroom at 300 P, Room HC403	56
Stanford Golf Course	56
Welch Road Apartments	56
SHC Graduate Medical Education Department	56
GME list of staff and their respective roles-Education	56
GME list of staff and their respective roles-Operations	57
Appendix A-Stanford Health Care-Harassment Policy	60
Appendix B-Agreement to Arbitrate Disputes	64
Appendix C-Very Important Notice of Group Health Coverage Continuation Rights Under COBRA	66
Appendix D-Family Care and Medical Leave (CFRA Leave) & Pregnancy Disability	70
Appendix E-Stanford Industry Interactions Policy	73
Appendix F-Transfer of Care Policy	80
Appendix G-Supervision Policy	82
Appendix H-Duty Hours Policy	84
Appendix I-False Claims Recovery Policy	85
Appendix J-Substance Abuse-Free Workplace Policy	94
Appendix JA Impaired Behavior Checklist (Optional)	103
Appendix JB CONSENT TO DRUG AND ALCOHOL SCREENING	105
Glossary	106
Useful Stanford Contacts	107

Policies & Procedures

Commonly Asked Questions

House Staff Policies & Procedures

Table of Contents

Description

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