Questions? Contact
Mitra Haddad, BA
Administrator
MHaddad@stanfordhealthcare.org
650-723-5948 (office)
- Away Elective Rotations
- Certificates/Diplomas
- Clinical Postdoctoral Appointments
- Continuing House Staff Appointments
- Jury duty letters
- Loan Deferments, Forbearances & Loan Verifications
- Outgoing/Graduating
- Policies & Procedure
- Reimbursements
- Verifications (Historical & Internal)
Contact for Benefits & Termination
Benefits questions? Contact the SHC Benefits Service Center.
- Phone: 855.278.7157 (Mon-Fri, 5am-5pm Pacific)
Outgoing Residents/Fellows
STEP 1: Review Criteria for House Staff Checkout
Do I have to fill out the House Staff Checkout form? See below for various scenarios: |
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I am currently a... | …and, when I graduate, I will become a(n)... | Do I need to checkout with the GME? | |
Resident or fellow paid by SHC | Fellow paid by SHC | No | |
Resident or fellow paid by SHC | one of the following:
|
Yes | |
Pediatric resident paid by SHC | one of the following:
|
Yes |
STEP 2: Choose a Checkout Process Option
For your convenience GME is offering 2 options of checking out:
Option 1: In-Person Checkout |
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Complete a brief graduating survey https://stanforduniversity.qualtrics.com/jfe/form/SV_b2G4moar759yHuS to select your: 1a. checkout option 1b. identify your graduation date 1c. checkout date & time |
1d. Complete Checkout & Attestation forms |
1e. Bring your forms & returning materials listed below to your in-person checkout appointment made on the survey. |
|
Location/Directions: Staircase “N” is the only staircase that will bring you to our 4th floor rooftop Use the Left-hand door on top of the staircase, the GME lounge is the left 2nd door. |
Pick up your certificate during checkout appointment |
Final paycheck will be a direct deposit |
Option 2: Self-Service Checkout without GME Personnel |
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Complete a brief graduating survey https://stanforduniversity.qualtrics.com/jfe/form/SV_b2G4moar759yHuS to select your: 2a. checkout option 2b. identify your graduation date 2c. checkout date |
2d. Complete Checkout & Attestation forms |
2e. Write your name & your mailing address on the address label available on site. |
|
Location/Directions: Staircase “N” is the only staircase that will bring you to our 4th floor rooftop Use the Right-hand door, the Self-Service Checkout area is in the immediate hall. |
Your certificate will be mailed using your address label upon confirmation receipt of your materials. |
Final paycheck will be a direct deposit. |
STEP 3: Return Materials
- Graduating/outgoing house staff must checkout with GME on the last day of their contract/appointment to receive their certificate.
- Final Paycheck is direct deposit.
- The GME house staff Checkout form and Information Security Exit Form must be reviewed, completed, signed, and returned along with the loaned materials during the checkout process with the GME office.
STEP 4: Ending Benefits and Accounts
1. Closing EPIC Account
- Upon completion of your training & prior to the end of your contract/appointment, clear all messages in both your SHC & LPCH EPIC accounts by calling both Health Information Management Services (HIMS)
Hospital | HIMS Phone #s | Days & Hours of Service |
SHC | 510-974-2258 or 510-974-2264 |
Monday-Friday 7-3:30 PM |
LPCH | 650-497-8605 or 650-497-8607 |
Monday-Friday 7-4:30 PM |
- The HIMS staff will view your EPIC boxes to ensure you have no outstanding messages or help you clearing them from your EPIC boxes.
- HIMS staff will then provide an email confirming your EPIC clearance.
- Print both emails & submit with checkout documentations.
Flexible Spending Account (FSA)
For 2023 eligible expenses, you must submit all claims incurred through your date of termination, within 90 days of your SHC appointment end date.
For questions, please contact HealthEquity at 877-395-6548.
Medical Coverage & COBRA
Medical benefits for graduating House Staff and dependents benefits will end on the last day of the month of the House Staff appointment. For example, if the appointment ends on June 24, the medical benefits end on the last day of the appointment month on June 30.
Please review the Benefits Termination FAQs and the other links below prior to your offboarding from your Stanford training Program:
Health Reimbursement Account (HRA)
- Claims incurred by your termination date, must be submitted for reimbursement to HealthEquity by March 31 the following year. For example, if date of termination is June 30, you must submit IRS-qualified claims incurred through June 30 no later than March 31 the following year.
- To learn more visit HRA page in HealthySteps https://shc.healthysteps4u.org/health-life-benefits/savings-spending-accounts/health-reimbursement-account/
HealthySteps to Wellness Program
- Visit the Healthy Steps Incentive Program website
- You have until June 30 to complete 500 points for the required Quarter 2 activities/challenges to earn full wellness incentive dollars.
As an outgoing resident/fellow, please note the following regarding MedHub access:
- You have access to your MedHub account 30 days after your end date.
- Before your appointment/contract end date, please do the following in MedHub:
- download your procedure logs and portfolio entries,
- verify all duty hours, and
- complete all evaluations.
Stanford University E-mail Account @stanford.edu
GME sponsors House Staff’s Stanford University email account and Lane Library access through SUNet until the last day of the House Staff contract/appointment. For example, if the contract/appointment ends on June 24, the @stanford.edu email ends on June 24. You may apply to your program for extended sponsorship past this date if needed. Visit https://sponsorship.stanford.edu/