We have updated the format for our FAA Resource pages! You can now filter your search by either Faculty Action (Appointments & Promotions, Faculty Search, or Other Faculty Affairs Resources) or by Resource Type (Checklists & Cover Pages, Guidelines, or Letters & Templates) via the box below this text.
Filter By Faculty Action
Filter By Resource Type
Appointments & Promotions
Appointments & Promotions
- Checklists & Cover Pages
- Evidence Tables
- Guidelines
- Letters, Templates, & Forms
Checklists & Cover Pages
Professoriate
- Professoriate Referee, Trainee, Peer Grid Approval (PDF)
- Professoriate Request to Launch Reappointment or Promotion (PDF)
Clinician Educators
- Cover Page - Clinical Instructor Appointment (PDF)
- Cover Page - Clinical Instructor Reappointment (PDF)
- Cover Page - Clinical Assistant Professor Appointment (PDF)
- Cover Page - Clinical Assistant Professor Reappointment/Promotion (PDF)
- Cover page - Clinical Associate Professor - Reappointment - Third-term and Beyond (PDF)
- Cover Page - Clinical Associate Professor Appointment (PDF)
- Cover Page - Clinical Associate Professor Reappointment/Promotion (PDF)
- Cover Page - Clinical Professor Appointment (PDF)
- Cover Page - Clinical Professor Reappointment (PDF)
- Cover Page - Clinical Professor Promotion (PDF)
- Cover Page - CE All Ranks Change to Appointment (PDF)
- Cover Page - CE All Ranks Extension (PDF)
Instructors
- Appointment (PDF)
- Reappointment (PDF)
- Change of Appointment (PDF)
- Appointment Extension (PDF)
Clinical Scholars
- Clinical Scholar Appointment (PDF)
- Clinical Scholar Reappointment (PDF)
- Clinical Scholar Extensions (PDF)
Visiting Instructors
- Visiting Instructor: Appointment - Paid/Unpaid (PDF)
- Visiting Instructor: Reappointment - Paid/Unpaid (PDF)
- Visiting Instructor: Exceptional Reappointment - Paid/Unpaid (PDF)
Visiting Postdoctoral Scholars
Visiting Scholars
- Visiting Scholar: Appointment (PDF)
- Visiting Scholar: Reappointment (PDF)
- Visiting Scholar: Exceptional Reappointment (PDF)
Visiting Faculty
- Visiting Faculty: Appointment - Paid/Unpaid (PDF)
- Visiting Faculty: Reappointment - Paid/Unpaid (PDF)
- Visiting Faculty: Exceptional Reappointment - Paid/Unpaid (PDF)
Adjunct Professor & Adjunct Lecturer
- Adjunct Professor / Adjunct Lecturer: Appointment - Paid/Unpaid (PDF)
- Adjunct Professor / Adjunct Lecturer: Reappointment - Paid/Unpaid (PDF)
- Adjunct Professor: FTE Change - Paid (PDF)
Lecturer
- Lecturer : Appointment - Paid/Already 100% Employed at Stanford (PDF)
- Lecturer: Reappointment - Paid/Already 100% Employed at Stanford (PDF)
- Lecturer: FTE Change (PDF)
Advanced Lecturer
- Advanced Lecturer: Promotion (Paid)
- Advanced Lecturer: Reappointment (Paid)
Senior Lecturer
Professor of Practice
- Professor of the Practice: Appointment (paid)
- Professor of the Practice: Reappointment (paid)
- Professor of the Practice: Referee Grid Review
- Professor of the Practice: Offer Letter Review
Adjunct Clinical Faculty
- Appointment (.docx)
- Reappointment (.docx)
- Non-renewal or Resignation of Appointment Checklist (.docx)
- Promotion (.docx)
- Emeritus (.docx)
- Extension (.docx)
Evidence Tables
Professoriate
Instructors
Clinican Educators
Guidelines
Appointments & Promotions (A&P)
- Guide to the A&P Voting Process (.docx)
- Guide to Roles and Conflicts in A&P (.docx)
- Levels of Review - Professoriate (.docx)
- Levels of Review - Clinician Educator (.docx)
- Lifecycle of Professoriate Actions (PDF)
- Review Process Timeline - Clinical Educator (PDF)
Long Form
- 360 Guidelines and FAQs (PDF)
- 360's - When to Include in Long Form Review (PDF)
- Board of Trustees Biosketch for Tenured Faculty (.docx)
- Candidate Statement Guidelines (.docx)
- CES Evaluation Form Instructions (PDF)
- Counseling Memo Guidelines (.docx)
- CV Guidelines (.docx)
- CV Guidelines: Annotating Middle Author Publications (PDF)
- Detailed Instruction Manual for CES (.docx)
- Long Form Sections (PDF)
- Narrative Report Guidelines (.docx)
- Referee, Trainee, Peer Selection (.docx)
- Signature Page Guidelines (.docx)
- Transmittal Memo Guidelines (.docx)
Clinician Educators
- CE Addenda Submission Matrix
- CE Candidate Statement Guidelines (PDF)
- CE Detailed CV Guidelines
- CE Extraordinary Contributions Best Practices
- CE Extraordinary Contributions Examples
- CE File Review Reminders (PDF)
- Non-MD CE Policy
- Digital Media Examples
- Digital Media Best Practices
- Dynamic View Directions
Visiting & Short-Term Faculty
- Determining Which Title is Most Appropriate
- Preparing an Adjunct Lecturer Request
- Preparing an Adjunct Professor Request
- Preparing an Advanced Lecturer Request
- Preparing a Lecturer Request
- Preparing a Senior Lecturer Request
- Preparing a Visiting Faculty Request
- Preparing a Visiting Instructor Request
- Preparing a Visiting Postdoctoral Scholar Request
- Preparing a Visiting Scholar Request
- Professor of Practice Guidelines – Referee Grid & Solicitation
- Visiting & Short Term Faculty Template Letter Guide
- Visiting & Short Term Title Descriptions – Decision Tree
FARM
Referee Qualtrics Survey
Regional & National Reputation
Letters, Templates, & Forms
Background Questionnaire Forms
CES/PES Report
- CES Report Template (.qsf)
- PES Report Template (.qsf)
- CES Evaluation Form Instructions (PDF)
Sample CVs
- Sample CV (Professoriate) (.docx)
- Sample CV (CE)(.docx)
Trainee Evaluation Qualtrics Survey
Clinician Educators
| Letter | Population | Letter Type |
CE Offer Letter (.docx) |
CE |
Offer |
CE (Affiliated) (.docx) |
CE (A) |
LOI |
| Addendum for Change to Appointment Dates (.docx) | CE | Addendum |
Addendum for FTE Change (.docx) |
CE |
Addendum |
CE |
Addendum |
|
| Addendum for Renewing Administrative Role (.docx) | CE |
Addendum |
| Addendum for Ending Administrative Role (.docx) | CE |
Addendum |
| Addendum to Change Existing Role (.docx) | CE |
Addendum |
Addendum Other than FTE Change (.docx) |
CE |
Addendum |
Referee Solicitation Letter: CE (.docx) |
CE | Letter |
Trainee Solicitation Letter: CE (.docx) |
CE | Letter |
Professoriate & Emeriti
| Letter | Population | Letter Type |
| Professoriate SUMC (.docx) | UML, UTL, NTL-R, NTL-T |
Offer |
Professoriate VAPAHCS (.docx) |
UML, UTL, NTL-R, NTL-T |
Offer |
Addendum for FTE Change (.docx) |
UML, UTL, NTL-R, NTL-T |
Addendum |
| Addendum for Adding Administrative Role (.docx) |
UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum for Renewing Administrative Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum for Ending Administrative Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum to Change Existing Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum Other than FTE Change (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
Emeritus Recall (.docx) |
Emeriti | Recall Offer |
Referee Solicitation Letter: UML (.docx) |
UML | Letter |
Referee Solicitation Letter: UTL (.docx) |
UTL | Letter |
| NTL(R) | Letter | |
| NTL(T) | Letter | |
| UML, UTL, NTL-R, NTL-T | Letter | |
| Referee Re-Solicitation Letter: Professoriate (.docx) | UML, UTL, NTL-R, NTL-T | Letter |
Template
Adjunct Clinical Faculty
Letters
- ACF Letter of Invitation (.docx)
- Sample ACF Transmittal Memo (.docx)
- Referee Solicitation Letter: ACF (.docx)
- Trainee Solicitation Letter: ACF (.docx)
Clinical Scholars
| Letter | Population | Letter Type |
| Clinical Scholar |
Offer | |
| Concurrent Fellow/Clinical Scholar | Offer |
|
Addendum for FTE Change (.docx) |
Clinical Scholar |
Addendum |
Addendum Other than FTE Change (.docx) |
Clinical Scholar | Addendum |
| Referee Solicitation Letter: Clinical Scholar (.docx) | Clinical Scholar | Letter |
Instructors
| Letter | Population | Letter Type |
Instructor Offer Letter (.docx) |
Instructor |
Offer |
Instructor (Affiliated) (.docx) |
Instructor (A) |
LOI |
Addendum for FTE Change (.docx) |
Instructor |
Addendum |
Addendum Other than FTE Change (.docx) |
Instructor |
Addendum |
| Instructor | Letter | |
| Instructor | Letter |
Visiting & Short-Term Faculty
Advanced Lecturer
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendum
- Addendum for FTE Change (.docx)
Notice
- Notice of Non-Renewal (.docx)
Solicitation Letters
Adjunct Professor / Adjunct Lecturer (Paid)
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendums
- Addendum for FTE Change (.docx)
- Addendum – Other Than FTE Changes (.docx)
Solicitation Letters
Adjunct Professor / Adjunct Lecturer (Unpaid)
LOI
- Appointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
- Reappointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
Addendum
Solicitation Letters
Lecturer (Paid)
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (Per Course Hour) (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendums
- Addendum – Other Than FTE Changes (.docx)
- Addendum for FTE Change (.docx)
Notice
- Notice of Non-Renewal (.docx)
Solicitation Letters
Lecturer (Already 100% Employed at Stanford)
LOI
- Appointment: For SoM Teaching & Already 100% Employed at Stanford (.docx)
- Reappointment: For SoM Teaching & Already 100% Employed at Stanford (.docx)
Addendum
Notice
- Notice of Non-Renewal (.docx)
Solicitation Letters
Professor of Practice
Offer Letters
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Solicitation Letters
Visiting Faculty - Paid
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendums
- Addendum – Other Than FTE Changes (.docx)
- Addendum for FTE Change (.docx)
Solicitation Letters
Visiting Faculty - Unpaid
LOI
- Appointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
- Reappointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
Addendum
Visiting Instructor - Paid
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Solicitation Letters
Visiting Instructor - Unpaid
LOI
- Appointment Unpaid (.docx)
- Reappointment: Unpaid (.docx)
Visiting Postdoctoral Scholar
LOI
- Appointment Visiting Postdoctoral Scholar (.docx)
- Reappointment: Visiting Postdoctoral Scholar (.docx)
Solicitation Letters
Faculty Search
Faculty Search
- Checklists & Cover Pages
- Guidelines
- Letters, Templates, & Forms
Checklists & Cover Pages
Guidelines
- Demographic Report Review Flowchart (PDF)
- Diversity Faculty Search Process (PDF)
- Faculty Search and Applicant Tracking (FSAT) FAQ (PDF)
- Faculty Search and Applicant Tracking (FSAT) User Guide (PDF)
- Referee, Trainee, Peer Selection (.docx)
- Rolling Search Guidelines (PDF)
- Sample FSAT Demographic Report (PDF)
- Sample OFDD Search Presentation (PDF)
- Sample Search Narrative #1 - Updated April 2023 (PDF)
- Sample Search Narrative #2 - Updated April 2023 (PDF)
- Search Report Narrative Outline (.docx)
- Search Waiver Memo Outline (.docx)
Letters, Templates, & Forms
Professoriate & Emeriti Letters and Forms
| Letter/Form | Population | Type |
Professoriate SUMC (.docx) |
UML, UTL, NTL-R, NTL-T |
Offer |
Professoriate VAPAHCS (.docx) |
UML, UTL, NTL-R, NTL-T |
Offer |
| UML, UTL, NTL-R, NTL-T | Form |
Templates
- Sample Search Ad - UML Pediatrics (.docx)
- Sample Search Ad - UML Surgery (.docx)
- Sample Search Ad - UML/UTL VA (.docx)
- Sample Search Ad - UTL HRP
- Search Solicitation Letter Template (.docx)
- Search Waiver Transmittal Memo Example (.docx)
- Template Abbreviated Search Ad (.docx)
- Template Candidate Interview Schedule
- Template Faculty Rejection after Screening
- Template Faculty Rejection after Interview
- Template Search Ad (.docx)
Forms
Other Faculty Affairs Resources
Other Faculty Affairs Resources
- Checklists & Cover Pages
- Evidence Tables & Guidelines
- Letters, Templates, & Forms
Checklists & Cover Pages
Emeritus (Professoriate)
Evidence Tables & Guidelines
FASA Guidelines
- FASA Action Grid (PDF)
- FASA Reference Guide (PDF)
Focused mostly on Professoriate and Emeritus actions - FASA 2.2 Reference Guide (PDF)
Focused mostly on Academic Staff and Other Teaching Titles - FASA School of Medicine Supplement (PDF)
Policy
- Commercial Support of CME (PDF)
- Faculty Practice Policy (PDF)
- SIIP Agreement (PDF)
Sabbatical / Professional Development Leave (PDL)
- Sample Sabbatical Tracking Sheet (.xls)
- PDL Program Statement (PDF)
Section 2113
Letters, Templates, & Forms
Letters
Templates
- 2113 Letter Template (.docx)
- Leaves Exception Request Memo Template (PDF)
Forms
- CE Annual Counseling Form (.docx)
- Conflict of Interest Disclosure (.docx)
- Faculty Leave / Departure Data Security Attestation (PDF)
- Medical Malpractice Insurance Form (PDF)
- New Parent Extensions (Professoriate) (PDF)
- Personnel Action Form (PAF) - Form is at the Faculty Compensation site
- Practice Policy Exemption (.docx)
- Professor of Practice- Referee Grid
- Professoriate Annual Counseling Form (.docx)
- Professoriate Annual Counseling Form with Annotation (.docx)
- Professoriate Senior Faculty Annual Counseling Guidelines (.docx)
- Teaching Evaluation for Course (.docx)
- Search Initiation Request (PDF)
- Section 2113 Initial Request (.docx)
- Section 2113 Notice of Separation (PDF)
- Section 2113 Renewal Request (PDF)
- Teaching Evaluation for Ad Hoc Teaching (.docx)