OAA/Faculty Compensation Review

Faculty Compensation

Note

All paid FASA actions should include Faculty Compensation as an FYI: Ana Barragan, Kelly Mansfield, Brandon Ciraulo, and Jennifer Petteway Rosingana (abarraga, kelly27, bciraulo , jcappell)

 

Clinician Educator Offer Letters

To request an offer letter for Clinician Educators, please use this smartsheet form.

 

Document Routing

Please use the below grid to ensure you copy the correct groups when sending forward items with financial components to the Dean office’s units (Faculty Compensation & OAA).

Document Type OAA Faculty Compensation

Addendum- Assignment Addition/Subtraction (Admin Supplement)

Yes
CE, Prof, Visiting

Yes

Addendum- Duties Change

Yes
CE, Prof, Visiting

Yes

Addendum- FTE Change

Yes
CE, Prof, Visiting

Yes

Addendum- HHMI (Appt & Return)

No

Yes

Addendum- Leadership Assignment (Dean, Assoc Dean, Department Chair, Institute Director, Division Chief)

No

Yes

Addendum- Retention (compensation change only)

No

Yes

Addendum- Retention (includes job scope changes)

Yes
CE, Prof

Yes

Addendum- Revised Start Date

Yes
CE, Prof

Yes

Addendum- VA 8ths changes (after initial letter)

Yes
Prof

Yes

Emeritus Recall

Yes

Yes

Initial SoM Offer Letter (Early Release)

Yes
CE

Yes

Initial SoM Offer Letter (leadership position- Dean, Department Chair, Institute Director, Division Chief)

No

Yes

Initial SoM Offer Letter (not leadership position)

Yes
CE, Prof, Visiting

Yes

Prof PAF Release (once Pres. Approval received)

No

Yes

Leave Requests

Yes
Leaves

Yes

Letter of Invitation (w/compensation- living stipend/supplemental pay)

Yes
Visiting

Yes

Letter of Invitation (w/out compensation)

Yes
ACF, CE, Visiting

No

One-Time Pay

No

Yes

PeopleSoft Job Actions

No

Yes

RPF (recurring pay form)

No

Yes

SoM Honorarium

No

Yes

Term Sheet

No

Yes

Clinician Educator Addenda Guidance

  • Admin Addendum that has a Supplement
    • If a new admin role or a change to the current admin role, the department will submit a request through FC smartsheet for the role and supplement to be approved

      Note:       If a renewal of the admin role with no change, the request will be submitted via email by the department to OAA and FC

    • If the department sends this via email, FC will inform the department of the process above
  • Admin addendum with no supplement or change to any duties or salary with no position update
    • Department will submit the offer letter addendum (OLA) request through email to OAA and FC 
    • OAA will send out academic approval and FC will release the addendum via email

Addenda that require a position update (ex. overall FTE change, division change, job code change) or a duties change that has the SAME effective date as a promotion or reappointment

Department will submit as a FASA action and OAA/FC will approve as a normal FASA action and release OLA in FASA

  • Addenda that do not require a position update and/or are NOT aligned with the same effective date as an appointment action
    • Department will submit the OLA request through email to OAA and FC 
    • OAA will send out academic approval and FC will release the addendum via email
  • Addenda for a new hire that has not started their appointment yet but has signed their offer letter
    • Department will submit the addendum to smartsheet/dynamic view and OAA/FC will review and approve in dynamic view
    • OLA will be uploaded to dynamic view for FAA to download for release
    • Use addendum to signed offer letter in smartsheet request