Timelines + Deadlines


You can find Review Committee rosters and schedules under Review Committees >>

On This Page


You can find Review Committee rosters and schedules under Review Committees >>

Deadlines for Professoriate Actions

In all cases, deadlines refer to the date of initial submission of the completed long form to OAA.

All New Appointments: 

  • New appointments to Assistant Professor, Associate Professor, or Professor: files will be due 10 months after search report approval. Please note that departments must plan their timeline around their preferred start date, allowing 4-5 months for University approval.

Reappointments and Promotions:

  • Fixed term reappointments: files will be due 10 months from launch date, or 2 months before the term end date (whichever is sooner)
  • Promotions and reappointments conferring continuing term/tenure: files will be due 10 months from launch date, or 5 months before the term end date (whichever is sooner)

Deadlines for Clinician Educator, Instructor and Clinical Scholar Actions

  • Appointments, reappointments and promotions: 60 days in advance of the proposed start date
  • Extensions and FTE changes: 45 days in advance of the proposed start date

Deadlines for Adjunct Clinical Faculty Actions

  • Appointments, reappointments and promotions: 60 days in advance of the proposed start date

Deadlines for Visiting, Adjunct and Lecturer Appointments

  • Appointments and reappointments not requiring a visa will typically be processed within 30 days of receipt from the department.
  • Appointments and reappointments requiring a visa will typically be processed within 60 days of receipt from the department.

Deadlines for Leave Submissions

  • Sabbatical leaves: 60 days in advance of the proposed start date.
  • Professional Development Leaves: 60 days in advance of the proposed start date.
  • Leave without Salary (LWOS) applications for the Professoriate: 30 days in advance of the proposed start date.
  • Unpaid Leave of Absence (LOA) applications for Clinician Educators and Instructors: 30 days in advance of the proposed start date.