Visiting and Short Term Faculty Titles

• The individual must be visiting from and hold postdoctoral status (or another advanced training position) with an outside institution or organization.
• The individual must have a terminal degree conferred (doctorate or equivalent degree).
• The individual must show their source of financial support in SoM.
• Acceptable proof of funding: letter from employer, scholarship committee, bank, or funding agency; bank statement. Not acceptable: J-1 Funding Attestation Form, letter/email from candidate. 
  • Please note, visitors who require a visa are subject to Bechtel’s current Funding Requirements for J-1 Scholars. Individuals with dependents may be subject to higher funding requirements. Please see J-2 Funding Worksheet to calculate the proper amount for the number of dependents the candidate has.   
  • Departments should set clear expectations with their visitors who will be coming to live in the Bay Area about cost of living, which may be more than they are used to.
• The individual will receive no Stanford pay or benefits.
• International visitors must have an appropriate form of visa sponsorship prior to their visit.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (Visiting Scholar/Visiting Postdoctoral Scholar job group). Available resource: Guidance for Preparing a Visiting Postdoctoral Scholar Request. 
   • Completed Checklist
   • Curriculum Vitae (CV)
   • Documentation of Source and Amount of Funding 
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4. Review: OAA staff review package and notify Department/Institute of any changes required.
5. Additional review by university compliance offices (including but not limited to DoR, Export Control, COI, GERP) may be required.
6. FASA notification generated automatically upon OAA approval.
7. Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
8. DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
9. Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
10. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
11. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1. Verify candidate’s continuing training need. Department/Institute staff establishes that the reappointment term will not give the candidate more than twenty-four months (2 years) in this title at Stanford.
2. Submit an exceptional request to extend the appointment to OAA. Requests should be submitted via email prior to submission of the FASA form/appointment packet. Submit via email (som-visiting_short_term@stanford.edu):
   • Transmittal Memo to Vice Dean (The transmittal memo should contain a very detailed and compelling explanation for the need)
   • Curriculum Vitae (CV)
3. If the exception is approved (approvals will be rare), you will then be asked to submit via FASA (AST/OTS job group). (Visiting Scholar/Visiting Postdoctoral Scholar job group). Available resource: Guidance for Preparing a Visiting Postdoctoral Scholar Request
   • Completed Exceptional Reappointment Checklist
   • Copy of OAA Email Communicating Exceptional Approval
   • Curriculum Vitae (CV)
   • Documentation of Source and Amount of Funding 
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4. OAA staff reviews recommendation
5. Additional review by university compliance offices (including by not limited to DoR, Export Control, COI, GERP) may be required.
6. FASA notification generated automatically upon OAA approval.
7. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
8. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• The individual must plan to go on to another institution for further study at the end of their time at Stanford.
• The individual must have a terminal degree conferred (doctorate or equivalent degree).
• International visitors must have an appropriate form of visa sponsorship prior to their visit.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Instructor Request.
   • Completed Checklist
   • Transmittal Memo to the Vice Dean
   • Curriculum Vitae (CV)
   • One Letter of Evaluation
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
4. Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
5. FASA notification generated automatically upon OAA approval.
6.  Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
7.  DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
8.  Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
9. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
10. Candidate must sign the SU-18 at http://axess.stanford.edu.
11. A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate. Current employees may be exempt from this requirement. Contact OAA for information.

1. Verify candidate’s continuing training need. Department/Institute staff establishes that the reappointment term will not give the candidate more than twenty-four months (2 years) in this title at Stanford.
2. Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Instructor Request.
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
3. Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
4. FASA notification generated automatically upon OAA approval.
5.  Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
6.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
   

1. Verify candidate’s continuing training need.
2. Submit an exceptional request to extend the appointment to OAA. Requests should be submitted via email prior to submission of the FASA form/appointment packet. Submit via email (som-visiting_short_term@stanford.edu):
   • Transmittal Memo to Vice Dean (The transmittal memo should contain a very detailed and compelling explanation for the need)
   • Curriculum Vitae (CV)
3. If the exception is approved (approvals will be rare), you will then be asked to submit via FASA (AST/OTS job group).Available resource: Guidance for Preparing a Visiting Instructor Request
   • Completed Exceptional Reappointment Checklist (Paid)
   • Copy of OAA Email Communicating Exceptional Approval
   • Copy of Exceptional Request (Department’s Submitted Transmittal Memo)
   • Curriculum Vitae (CV)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
4. Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
5. FASA notification generated automatically upon OAA approval.
6. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
7. A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without 

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Instructor Request
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • One Letter of Evaluation 
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4. OAA staff reviews recommendation.
5. FASA notification generated automatically upon OAA approval.
6. Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
7. DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form).  Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
8. Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
9. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
10. Candidate must fill out the SU-18A at the Office of Technology and Licensing portal.
11. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1. Verify candidate’s continuing training need. Department/Institute staff establishes that the reappointment term will not give the candidate more than twenty-four months (2 years) in this title at Stanford.
2. Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Instructor Request
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
3. OAA staff reviews recommendation
4. FASA notification generated automatically upon OAA approval.
5. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
6. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1. Verify candidate’s continuing training need.
2. Submit an exceptional request to extend the appointment to OAA. Requests should be submitted via email prior to submission of the FASA form/appointment packet. Submit via email (som-visiting_short_term@stanford.edu):
   • Transmittal Memo to Vice Dean (The transmittal memo should contain a very detailed and compelling explanation for the need)
   • Curriculum Vitae (CV)
3. If the exception is approved (approvals will be rare), you will then be asked to submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Instructor Request
   • Completed Exceptional Reappointment Checklist (Unpaid)
   • Copy of OAA Email Communicating Exceptional Approval
   • Copy of Exceptional Request (Department’s Submitted Transmittal Memo)
   • Curriculum Vitae (CV)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4. OAA staff reviews recommendation
5. FASA notification generated automatically upon OAA approval.
6. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
7. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• Unless retired, Visiting Scholars must be employed at an outside institution, to which they will return at the end of the visiting appointment.
• The individual must have a terminal degree conferred (doctorate or equivalent degree). In rare cases, expertise in lieu of a conferred terminal degree may be considered. In those rare cases, an exception must be approved in advanced by the Vice Dean.
•  The individual must show their source of financial support in SoM.
  • Acceptable proof of funding: letter from employer, scholarship committee, bank, or funding agency; bank statement. Not acceptable: J-1 Funding Attestation Form, letter/email from candidate. 
  • Please note, visitors who require a visa are subject to Bechtel’s current Funding Requirements for J-1 Scholars. Individuals with dependents may be subject to higher funding requirements. Please see J-2 Funding Worksheet to calculate the proper amount for the number of dependents the candidate has.   
  • Departments should set clear expectations with their visitors who will be coming to live in the Bay Area about cost of living, which may be more than they are used to.
• The individual will receive no Stanford pay or benefits. A living expenses stipend may be requested.
• International visitors must have an appropriate form of visa sponsorship prior to their visit.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Conflict of Interest Disclosure form: The Faculty Host must complete and sign this form, which can be found in the Letters, Templates, & Forms > Other Forms section of the Toolbox. If there are any YES answers, the form must be sent to Barbara Flynn (barbara.flynn@stanford.edu) in the Conflict of Interest Office for approval and signature.
3. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
4. Submit via FASA (Visiting Scholar/Visiting Postdoctoral Scholar job group).Available resource: Guidance for Preparing a Visiting Scholar Request
   
   •  Completed Checklist
   • Curriculum Vitae (CV)
   • Documentation of Source and Amount of Funding
   • Conflict of Interest Disclosure form, signed by the Faculty Host and, if there are any Yes answers, signed by the Conflict of Interest Manager
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
5. Review: OAA staff reviews package and notifies Department/Institute of any changes required.
6.  Additional review by university compliance offices (including but not limited to DoR, Export Control, COI, GERP) may be required.
7.  FASA notification generated automatically upon OAA approval.
8.  Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
9.  DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
10.  Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
11. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
12. Candidate must fill out the SU-18A at the Office of Technology and Licensing portal.
13.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
    

1. Verify continuing programmatic need. Department/Institute staff establishes that the reappointment term will not give the candidate more than twenty-four months (2 years) in this title at Stanford.
2. Conflict of Interest Disclosure form (if needed). Required if the visiting scholar works for a for profit entity, OR, if there were any YES answers in the initial appointment’s Conflict of Interest Disclosure Form. If there are any YES answers on this reappointment version, the form must be sent to Barbara Flynn (barbara.flynn@stanford.edu) in the Conflict of Interest Office for approval and signature.
3.  Submit via FASA (Visiting Scholar/Visiting Postdoctoral Scholar job group). Available resource: Guidance for Preparing a Visiting Scholar Request.
   
   • Completed Checklist
   • Curriculum Vitae (CV)
   •  Documentation of Source and Amount of Funding
   •  Conflict of Interest Disclosure form (if needed)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
     
     
4. Review: OAA staff review package and notify Department/Institute of any changes required.
5. Additional review by university compliance offices (including but not limited to DoR, Export Control, COI, GERP) may be required.
6. FASA notification generated automatically upon OAA approval.
7. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
8. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
   

• Visiting Faculty must be employed as faculty at an outside institution, to which they will return at the end of the visiting appointment.• Visiting Faculty must be employed as faculty at an outside institution, to which they will return at the end of the visiting appointment.
• They must be on leave from their home institution (for the duration of their visit) and their home appointment must not expire prior to the end date of the Stanford appointment.
• The individual must have a terminal degree conferred (doctorate or equivalent degree).
• A living expenses stipend may be requested for an unpaid Visiting Faculty member.
• International visitors must have an appropriate form of visa sponsorship prior to their visit.
• They must be on leave from their home institution (for the duration of their visit) and their home appointment must not expire prior to the end date of the Stanford appointment.
• The individual must have a terminal degree conferred (doctorate or equivalent degree).
• A living expenses stipend may be requested for an unpaid Visiting Faculty member.
• International visitors must have an appropriate form of visa sponsorship prior to their visit.

1.  Verify continuing programmatic need. Department/Institute staff establishes that the reappointment term will not give the candidate more than twenty-four months (2 years) in this title at Stanford.
2.  Submit action via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Faculty Request.
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • Evidence of Leave from the candidate's home institution, covering requested appointment dates.
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
     
     
3. Faculty Compensation staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
4. FASA notification generated when OAA approves action.
5. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
6. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
7. A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

Note: Submit all FTE change requests at least one month before the date that the proposed change would take effect.

1.  Submit via email (som-visiting_short_term@stanford.edu) and (som-facultycomp_review@stanford.edu):
   
   •  Completed Checklist
   •  Transmittal Memo to Vice Dean
   • Draft Offer Letter, if FTE change is 10% or more, or candidate will cross the benefits threshold (will gain or lose employee benefits eligibility by this change) (use template in Toolbox) (Word format) OR a Draft addendum, if the FTE change is less than 10%, or candidate will not cross the benefits threshold
   • Personnel Action Form (PAF)
     
     
2.  OAA and Finance review recommendation. Clarifications and/or edits may be requested.
3.  Via email, OAA and Finance notify department of approval and any changes required to draft offer letter before it is finalized and given to candidate.
4. A copy of the fully executed Offer Letter/Addendum Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1.  Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title.
2.  Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Faculty Request.
   
   • Completed Checklist
   •  Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • One Letter of Evaluation
   •  Evidence of Leave from the candidate's home institution, covering requested appointment dates
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4. OAA staff review recommendation and edits letter of invitation, if needed.
5. FASA notification generated automatically when OAA approves.
6.  Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
7.  DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
8.  Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
9. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
10.  Candidate must fill out the SU-18A at the Office of Technology and Licensing portal.
11. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Faculty Request. Submit via FASA (AST/OTS job group):
   • Completed Checklist
   •  Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • One Letter of Evaluation
   • Evidence of Leave from the candidate's home institution, covering requested appointment dates
   •  J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4.  OAA staff review recommendation and edits letter of invitation, if needed.
5. FASA notification generated automatically when OAA approves.
6. Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
7. DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
8.  Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
9.  SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
10.  Candidate must fill out the SU-18A at the Office of Technology and Licensing portal.
11.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
     

1.  Verify continuing programmatic need. Department/Institute staff establishes that the reappointment term will not give the candidate more than twenty-four months (2 years) in this title at Stanford.
2.  Submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Faculty Request.
   
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   •  Evidence of Leave from the candidate's home institution, covering requested appointment dates.
   •  J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
3.  OAA staff reviews recommendation.
4. FASA notification sent automatically when OAA approves.
5. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
6. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
   

1.  Verify candidate’s continuing training need.
2.  Submit an exceptional request to extend the appointment to OAA. Requests should be submitted via email prior to submission of the FASA form/appointment packet. Submit via email (som-visiting_short_term@stanford.edu):
   
   • Transmittal Memo to Vice Dean (The transmittal memo should contain a very detailed and compelling explanation for the need)
   • Curriculum Vitae (CV)
3.  If the exception is approved (approvals will be rare), you will then be asked to submit via FASA (AST/OTS job group). Available resource: Guidance for Preparing a Visiting Faculty Request
   
   • Completed Exceptional Reappointment Checklist (Unpaid)
   •  Copy of OAA Email Communicating Exceptional Approval
   •  Copy of Exceptional Request (Department’s Submitted Transmittal Memo)
   • Curriculum Vitae (CV)
   •  Evidence of Leave from the candidate's home institution, covering requested appointment dates.
   •  J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   •  Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
4. OAA staff reviews recommendation
5. FASA notification generated automatically upon OAA approval.
6. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
7.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• Appointees cannot have primary professional involvement in academia. It is alright if they are retired from academia.
• The individual must have a terminal degree conferred (doctorate or equivalent degree in field), or the candidate should hold an active terminal certification in his/her field. Departments should explain how the appointee is qualified for their specific role.
• The determination of the length of the appointment and the percentage of effort should be based on programmatic need and budgetary considerations.
• International visitors must have an appropriate form of visa sponsorship prior to their visit.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate
2.  Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (under AST/OTS job group). ). Available resource: Guidance for Preparing an Adjunct Professor Request.
   
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • Three Letters of Evaluation (one from a Stanford faculty member)
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
4.  Faculty Compensation staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
5.  FASA notification generated automatically upon OAA approval.
6. There should be no job record created in PeopleSoft Job Data. The candidate should be entered into the system as a Non-Employee Affiliate using the Person of Interest (POI) pages in PeopleSoft.
7.  If the candidate is to receive a token honorarium, the payment must be processed through the Procurement office. There are limits to the honorarium and it must be included in the letter of invitation. Consult OAA staff.
8.  Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
9. DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
10. Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
11. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
12.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate. Current employees may be exempt from this requirement. Contact OAA for information.

1.  Verify continuing programmatic need.
2. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Adjunct Professor Request
   
   •  Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   •  J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Offer Letter (use template in Toolbox) (Word format)
   • Personnel Action Form (PAF)
     
     
3. Faculty Compensation staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
4.  FASA notification generated automatically upon OAA approval.
5.  Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
6.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
   
   

Note: Submit all FTE change requests at least one month before the date that the proposed change would take effect.

1. Submit via email (som-visiting_short_term@stanford.edu) and (som-facultycomp_review@stanford.edu):
   
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Draft Offer Letter, if FTE change is 10% or more, or candidate will cross the benefits threshold (will gain or lose employee benefits eligibility by this change) (use template in Toolbox) (Word format) OR a Draft Addendum, if the FTE change is less than 10%, or candidate will not cross the benefits threshold
   •  Personnel Action Form (PAF)
2. OAA and Finance review recommendation. Clarifications and/or edits may be requested.
3. Via email, OAA and Finance notify department of approval and any changes required to draft offer letter before it is finalized and given to candidate.
4.  A copy of the fully executed Offer Letter/Addendum Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Adjunct Professor Request.
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • Three Letters of Evaluation (one from a Stanford faculty member)
   •  J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
     
     
4.  OAA staff review recommendation and edit letter of invitation, if needed.
5.  FASA notification generated automatically upon approval.
6.  Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
7. DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
8.  Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
9.  SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
10. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
    

1.  Verify continuing programmatic need.
2. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Adjunct Professor Request.
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   •  Curriculum Vitae (CV)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
     
     
3. OAA staff review recommendation and edit letter of invitation, if needed.
4. FASA notification generated automatically upon OAA approval.
5. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
6. A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• Appointees cannot have primary professional involvement in academia. It is alright if they are retired from academia.
• The individual must have a terminal degree conferred (doctorate or equivalent degree in field), or the candidate should hold an active terminal certification in his/her field. Departments should explain how the appointee is qualified for their specific role.
• The determination of the length of the appointment should be based on programmatic need.
• A token honorarium may be requested for an Adjunct Lecturer.
• International visitors must have an appropriate form of visa sponsorship prior to their visit.

1.  Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
2.  Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Adjunct Professor Request.
   • Completed Checklist
   •  Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • Three Letters of Evaluation (one from a Stanford faculty member)
   • J-1 Visa Documentation (if needed) – request this through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
     
     
4. OAA staff review recommendation and edit letter of invitation, if needed.
5. FASA notification generated automatically upon approval.
6.  Visa approval: If a J-1 visa has been requested, OAA staff approves visa request through workflow (or returns it to department for revision if needed).
7. DS-2019: If a J-1 visa was requested, the Office of Foreign Scholar Services at the Bechtel International Center prepares Stanford visa certificate (DS-2019 Form). Department/Institute must pick up the approved Stanford visa certificate and ensure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.
8. Notification of arrival: If a J-1 visa was obtained, Department/Institute notifies the Office of Foreign Scholar Services when the candidate arrives.
9.  SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
10.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1.  Verify continuing programmatic need.
2. Submit via FASA (under AST/OTS job group. Available resource: Guidance for Preparing an Adjunct Professor Request.
   
   •  Completed Checklist
   • Transmittal Memo to Vice Dean
   • Curriculum Vitae (CV)
   • J-1 Visa Documentation (if needed) – request extension to J-1 visa through workflow on http://axess.stanford.edu. Select the "Med School Visiting Scholar/Faculty/Lecturer” classification for the correct workflow.
   • Draft Letter of Invitation (use template in Faculty Affairs Resources) (Word format)
     
     
3.  OAA staff review recommendation and edit letter of invitation. If a token honorarium will be provided, Faculty Compensation will also review the letter of invitation.
4. FASA notification generated automatically upon OAA approval.
5. There should be no job record created in PeopleSoft Job Data. The candidate should be entered into the system as a Non-Employee Affiliate using the Person of Interest (POI) pages in PeopleSoft.
   6. If the candidate is to receive a token honorarium, the payment must be processed through the Procurement office. There are limits to the honorarium and it must be included in the letter of invitation. Consult OAA staff.
6. Visa approval: If a J-1 visa extension has been requested, OAA staff approve visa request through workflow (or returns it to department for revision if needed). The Office of Foreign Scholar Services at the Bechtel International Center approves extension of the J-1 visa and notifies the department.
7.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
    

• The individual must have a terminal degree conferred (doctorate or equivalent degree in field), or the candidate should hold an active terminal certification in his/her field. Departments should explain how the appointee is qualified for their specific role.
• The individuals hold special expertise or scholarly distinction either in the local community or on the nonteaching University staff (with fulltime employment) who are asked on an occasional basis to give a course or part of a course in their special fields.
• The determination of the length of the appointment and the percentage of effort should be based on programmatic need and budgetary considerations.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Adjunct Lecturer Request
   
   •  Completed Checklist
   • Transmittal Memo to the Vice Dean
   • Curriculum Vitae (CV)
   • Three Letters of Evaluation
   •  Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
4.  Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
5. FASA notification generated automatically upon OAA approval.
6. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
7.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate. Current employees may be exempt from this requirement. Contact OAA for information.

1. Verify continuing programmatic need.
2. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Adjunct Lecturer Request
   • Completed Checklist
   • Transmittal Memo to the Vice Dean
   •  Curriculum Vitae (CV)
   •  Evidence of Teaching Performance (if requesting multi-year or 12-month reappointment with expectation of continued annual renewals)
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   •  Personnel Action Form (PAF)
     
     
3. Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
4. FASA notification generated automatically upon OAA approval.
5.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
    

Submit all FTE change requests at least one month before the date that the proposed change would take effect.

1.  Submit via email (som-visiting_short_term@stanford.edu) and (som-facultycomp_review@stanford.edu):
   • Completed Checklist
   • Transmittal Memo to Vice Dean
   • Draft Offer Letter, if FTE change is 10% or more, or candidate will cross the benefits threshold (will gain or lose employee benefits eligibility by this change) (use template in Toolbox) (Word format) OR a Draft Addendum, if the FTE change is less than 10%, or candidate will not cross the benefits threshold
   •  Personnel Action Form (PAF)
2. OAA and Finance review recommendation. Clarifications and/or edits may be requested.
   3. Via email, OAA and Finance notify department of approval and any changes required to draft offer letter before it is finalized and given to candidate.
   4. A copy of the fully executed Addendum Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

1.  Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. This includes the requirement that the candidate already be a 100% FTE Stanford employee and will be adding a teaching appointment. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2.  Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3.  Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing a Lecturer Request.
   •  Completed Checklist
   • Transmittal Memo to the Vice Dean
   • Curriculum Vitae (CV)
   • Three Letters of Evaluation
   • Evidence of Supervisor’s Approval of Release Time (If supervisor is not author of Transmittal Memo). Evidence of release time is not needed if the candidate holds a fulltime staff position classified as a “Academic Program Professional” and assuming the identified teaching need mirrors the expectation of teaching effort in the staff position.
   • Draft Offer of Invitation (use template in Faculty Affairs Resources) (Word format)
4. OAA staff review recommendation and edit letter of invitation, if needed.
5. FASA notification generated automatically upon OAA approval.
6. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
7.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.
    

1.  Verify continuing programmatic need.
2. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing a Lecturer Request.
   
   •  Completed Checklist
   • Transmittal Memo to the Vice Dean
   •  Curriculum Vitae (CV)
   •  Evidence of Teaching Performance (if requesting multi-year or 12-month reappointment with expectation of continued annual renewals)
   •  Evidence of Supervisor’s Approval of Release Time (If supervisor is not author of Transmittal Memo). Evidence of release time is not needed if the candidate holds a fulltime staff position classified as a “Academic Program Professional” and assuming the identified teaching need mirrors the expectation of teaching effort in the staff position.
   • Draft Offer of Invitation (use template in Faculty Affairs Resources) (Word format)
     
     
3. OAA staff review recommendation and edit letter of invitation, if needed.
4.  FASA notification generated automatically upon OAA approval.
5.  A copy of the fully executed LOI (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• The individual must have a terminal degree conferred (doctorate or equivalent degree in field), or the candidate should hold an active terminal certification in his/her field. Departments should explain how the appointee is qualified for their specific role.
• The individuals hold special expertise or scholarly distinction either in the local community or on the nonteaching University staff (with fulltime employment) who are asked on an occasional basis to give a course or part of a course in their special fields.
• The determination of the length of the appointment and the percentage of effort should be based on programmatic need and budgetary considerations.
• The individual must have completed 5 consecutive years of service as a Lecturer at 75% FTE or more to be promoted to an Advanced Lecturer. You cannot be appointed into this title.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
2. Validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
3. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Advanced Lecturer Request
   
   • Completed Checklist
   • Transmittal Memo to the Vice Dean
   • Curriculum Vitae (CV)
   • Evidence of Teaching Performance
   • Three Letters of Evaluation
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
4. Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
5. FASA notification generated automatically upon OAA approval.
6. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
7. A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate. Current employees may be exempt from this requirement. Contact OAA for information.

1. Verify continuing programmatic need.
2. Submit via FASA (under AST/OTS job group). Available resource: Guidance for Preparing an Advanced Lecturer Request
   • Completed Checklist
   • Transmittal Memo to the Vice Dean
   • Curriculum Vitae (CV)
   • Evidence of Teaching Performance
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
     
     
3. Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
4. FASA notification generated automatically upon OAA approval.
5. A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• The individual must have a terminal degree conferred (doctorate or equivalent degree in field), or the candidate should hold an active terminal certification in his/her field. Departments should explain how the appointee is qualified for their specific role.
• The individuals hold special expertise or scholarly distinction in the local community.
• The determination of the length of the appointment should be based on programmatic need and budgetary considerations.

1.  Departments and schools are obligated to conduct a search for a Senior Lecturer position. (link here; University Faculty Handbook: 6.2.1 Search Procedures)
2.  Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix (link here)- The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
3. A review committee appointed by the department/program is formed. The committee consists of no more than six individuals, at least three of whom must be Academic Council members. Materials to be circulated to the committee include:
   
   •  Draft Transmittal Memo to the Vice Dean
   •  Curriculum Vitae (CV)
   •  Seven to Ten Letters of Evaluation from within Stanford and/or from other institutions
   • Evidence of Teaching Performance (ideally teaching evaluations)
4. If the appointment is supported by the review committee, validate the Stanford University ID (EMPLID) in the FASA transaction. You may need to request a “Non-Employee Record in HRMS (PeopleSoft)” through a service ticket to your HR representative.
5.  You will then be asked to submit via FASA (under Professoriate job group). Available resource: Guidance for Preparing a Senior Lecturer Request.
   • Completed Checklist
   •  Transmittal Memo to the Vice Dean
   •  Curriculum Vitae (CV)
   •  Appendix E Form, “Recommendation for Appointment as Senior Lecturer or Artist-in-Resident”
   •  Seven to Ten Letters of Evaluation from within Stanford and/or from other institutions
     
     
6. OAA staff review the request and confer with the Vice Dean. Edits or clarifications may be requested.
7. Review by the Provost (in consultation with the Advisory Board) is required. Clarifications may be requested.
8. If approved, you will then be asked to submit via email (som-visiting_short_term@stanford.edu):
   
   •  Curriculum Vitae (CV)
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
     
     
9.  Finance staff review pay level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
10. OAA approval is issued over email.
11.  SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
12.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate.

1. Verify continuing programmatic need.
2. Submit via FASA (under Professoriate job group). Available resource: Guidance for Preparing a Senior Lecturer Request.
   
   • Completed Checklist
   • Transmittal Memo to the Vice Dean
   •  Curriculum Vitae (CV)
   •  Evidence of Teaching Performance (if requesting multi-year or 12-month reappointment with expectation of continued annual renewals)
   • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
   • Personnel Action Form (PAF)
     
     
3. Finance staff review paid level, funding plan and all other financial terms. OAA staff review recommendation and edit draft offer letter.
4. FASA notification generated automatically upon OAA approval.
5.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.

• Candidates should have terminal degrees in disciplines related to the school’s programs or equivalent professional experience and achieved exceptional distinction as practitioners in such disciplines.
• Candidates may not hold academic positions to which they would be returning.
• Candidates may not hold positions in business or the professions which would continue full time during the Stanford appointment (an individual may be on leave from a position for the duration of the Stanford appointment).
• If the candidate will have a primary assignment as an instructor, he or she also must have demonstrated evidence of effective teaching ability.
• Candidates are generally expected to devote a substantial portion of their professional life to the school.

1. Verify qualifications: Staff of the sponsoring Department or Institute establishes that the candidate meets the criteria specified in policy. Available resource: Title Matrix - The document is a collated listing of each title within the population, comprehensively outlining the detailed variables inherent to each title. Available resource: Title Decision Tree – The document pairs with the Title Matrix and through leading questions directs users to potential appropriate titles for their candidate.
   
2. Submit an initial appointment inquiry to OAA. Requests should be submitted via email prior to action at the department level towards any appointment packet. Submit via email (som-visiting_short_term@stanford.edu):
   • Curriculum Vitae (CV)
   •  A very detailed and compelling description of the intended duties (outlining how the Professor of the Practice title is more appropriate than a lecturer or adjunct title)
   •  The candidate’s anticipated employment status during the proposed period
   •  The anticipated duration and effort for this position
3. If the inquiry is supported by the vice dean, you will then be asked to submit via email (som-visiting_short_term@stanford.edu):
   • Completed Checklist
   • Curriculum Vitae (CV)
   • A draft Referee Solicitation Letter (in word format)
   • Referee Grid of Five External Experts
4. OAA staff will review the request and confer with the Vice Dean. Edits or clarifications may be requested before OAA will issue approval for solicitation.
5. Following OAA approval of the grid, solicit letter writers and prepare the appointment request. Materials to be circulated to voting faculty (either the Department’s standing A&P Professoriate committee or a full faculty vote of all Professoriate faculty) include:
   • Draft Transmittal Memo to the Vice Dean
   • A brief Candidate Statement
   • Curriculum Vitae (CV)
   • Referee Grid of Five External Experts
   • A copy of the sent Referee Solicitation Letter 
   • Five letters of Evaluation from External Experts
   • Evidence of Teaching Performance (ideally teaching evaluations)
6. The departmental faculty vote. If the appointment is supported by the voting faculty, you will then be asked to submit via email (som-visiting_short_term@stanford.edu):
   
   • Completed Checklist 
   • Final Transmittal Memo to the Vice Dean
   • Departmental Voting Outcome Summary
   • Curriculum Vitae (CV)
   • A brief Candidate Statement
   • Referee Grid of Five External Experts
   • A sample Referee Solicitation Letter 
   • Five Letters of Evaluation from External Experts
   • Evidence of Teaching Performance (ideally teaching evaluations)
7. OAA staff review the request and confer with the Vice Dean. Edits or clarifications may be requested.
8. The SoM Appointments & Promotions Committee will review and vote on the request. The Dean will subsequently review the request. If supported, the request will be submitted to the Provost.
9. Review by the Provost (in consultation with the Advisory Board) is required. Clarifications may be requested.
10.  If approved, you will then be asked to submit via email (som-visiting_short_term@stanford.edu) and (som-facultycomp_review@stanford.edu):
    • Completed Checklist
    • Curriculum Vitae (CV)
    • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
    • Personnel Action Form (PAF)
      
      
11.  Finance staff review pay level, funding plan and all other financial terms. OAA staff review and edit draft offer letter.
12.  OAA approval is issued over email.
13. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allowthem to obtain a courtesy card and other privileges.
14. A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices

NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate.

1.  Verify continuing programmatic need.
2. Submit an initial reappointment inquiry to OAA. Requests should be submitted via email prior to action at the department level towards any appointment packet. Submit via email (som-visiting_short_term@stanford.edu):
   • Curriculum Vitae (CV)
   • A very detailed and compelling description of the intended duties (verifying the continued programmatic need).
   • The candidate’s anticipated employment status during the proposed period
   • The anticipated duration and effort for this reappointment
     
     
3. If the reappointment inquiry is supported by the vice dean, you will then be asked to submit via email (som-visiting_short_term@stanford.edu):
   • Completed Checklist
   • Curriculum Vitae (CV)
   • A draft Referee Solicitation Letter (in word format) 
   • Referee Grid of Five External Experts
4. OAA staff will review the request and confer with the Vice Dean. Edits or clarifications may be requested before OAA will issue approval for solicitation.
5. Following OAA approval of the grid, solicit letter writers and prepare the appointment request. Materials to be circulated to voting faculty (either the Department’s standing A&P Professoriate committee or a full faculty vote of all Professoriate faculty) include:
   • Draft Transmittal Memo to the Vice Dean
   • Curriculum Vitae (CV)
   • Referee Grid of Five External Experts
   • A copy of the sent Referee Solicitation Letter 
   • Five letters of evaluation from external experts
   • Evidence of Teaching Performance (ideally teaching evaluations)
6.  The departmental faculty vote. If the appointment is supported by the voting faculty, you will then be asked to submit via email (som-visiting_short_term@stanford.edu):
   • Final Transmittal Memo to the Vice Dean
   • Departmental Voting Outcome Summary
   • Curriculum Vitae (CV)
   • Referee Grid of Five External Experts
   • A copy of the sent Referee Solicitation
   • A sample Referee Solicitation Letter 
   • Five letters of evaluation from external experts
   • Evidence of Teaching Performance (ideally teaching evaluations)
7. The departmental faculty vote. If the appointment is supported by the voting
   faculty, you will then be asked to submit via email (som-
   visiting_short_term@stanford.edu ) :
   • Completed Checklist 
   • Final Transmittal Memo to the Vice Dean
   • Departmental Voting Outcome Summary
   • A brief Candidate Statement
   • Curriculum Vitae (CV)
   • Referee Grid of Five External Experts
   • A sample Referee Solicitation Letter 
   • Five letters of Evaluation from External Experts
   • Evidence of Teaching Performance (ideally teaching evaluations)
8.  OAA staff review the request and confer with the Vice Dean. Edits or clarifications may be requested.
9.  The SoM Appointments & Promotions Committee will review and vote on the request. The Dean will subsequently review the request. If supported, the request will be submitted to the Provost.
10.  Review by the Provost (in consultation with the Advisory Board) is required. Clarifications may be requested.
11.  If approved, you will then be asked to submit via email (som-visiting_short_term@stanford.edu) and (som-facultycomp_review@stanford.edu):
    
    • Completed Checklist 
    • Curriculum Vitae (CV)
    • Draft Offer Letter (use template in Faculty Affairs Resources) (Word format)
    • Personnel Action Form (PAF)
      NOTE: Paid appointments will be contingent upon evidence of successful background check. This check cannot be initiated until after written conditional offer has been extended and received by the candidate.
12.  Finance staff review pay level, funding plan and all other financial terms. OAA staff review and edit draft offer letter.
13.  OAA approval is issued over email.
14. SUNet ID: Department may sponsor the candidate for a SUNet ID; there is a free level of service which may allow them to obtain a courtesy card and other privileges.
15.  A copy of the fully executed Offer Letter (signed by all parties) is to be kept on file at the department. Additional revisions to the document are not allowed without further approval from OAA. Requests for a copy may be requested by the school or other university offices.