2024

January 2024

General Announcements Effective/Due Date
November FAA Professional Development Event Follow Up Ongoing
School of Medicine Department Chairs & Staff Ongoing
Reminder: Returning Signed Offer Letters and Addenda Immediately
Update to Paid Sick Leave Law Immediately
Clinician Educators Effective/Due Date
No updates for January 2024 January 2024
Professoriate Effective/Due Date
No updates for January 2024 January 2024
Systems and Reports Effective/Due Date
No updates for January 2024 January 2024
Visiting and Short-term Faculty Effective/Due Date
No updates for January 2024 January 2024
Adjunct Clinical Faculty Effective/Due Date
No updates for January 2024 January 2024

For more information, CLICK HERE

February 2024

General Announcements Effective/Due Date
Reminder: Returning Signed Offer Letters and Addenda Immediately
Clinician Educators Effective/Due Date
Office Hours Immediately
Professoriate Effective/Due Date
FSAT Open Forum—Questions, Comments, Notes and Survey Results 2/15/24
Systems and Reports Effective/Due Date
No updates for Feburary 2024 February 2024
Visiting and Short-term Faculty Effective/Due Date
No updates for February 2024 February 2024
Adjunct Clinical Faculty Effective/Due Date
No updates for February 2024 February 2024

For more information, CLICK HERE

March 2024

General Announcements Effective/Due Date
Reminder: Background Questionnaires Ongoing
Clinician Educators Effective/Due Date
Office Hours – Jessica Guzzi Immediately
Changes to CE Staff Responsibilities 04/01/24
Other Teaching Titles  
Updated Clinical Scholar (GME) Offer Letter and Compensation Immediately
Professoriate Effective/Due Date
When do I include 360 evaluations in a long form review? Immediately
New FSAT Resource—FSAT Phases Immediately
Roundtable Recap—FSAT Open Forum Immediately
Systems and Reports Effective/Due Date
No updates for March 2024 March 2024
Visiting and Short-term Faculty Effective/Due Date
OL/LOI Updates Immediately
Adjunct Clinical Faculty Effective/Due Date
Reminder: Adjunct Clinical Faculty Compliance
Ongoing

For more information, CLICK HERE

April 2024

General Announcements Effective/Due Date
No updates for April 2024 April 2024
Clinician Educators Effective/Due Date
Changes to CE Staff Responsibilities 04/01/2024
Other Teaching Titles  
No updates for April 2024 April 2024
Professoriate Effective/Due Date
Please Review Open Searches in FSAT Ongoing
Systems and Reports Effective/Due Date
No updates for April 2024 April 2024
Visiting and Short-term Faculty Effective/Due Date
No updates for April 2024 April 2024
Adjunct Clinical Faculty Effective/Due Date
Reminder: Adjunct Clinical Faculty Compliance
Ongoing

For more information, CLICK HERE


2023


January 2023

General Announcements Effective/Due Date
  California Pay Transparency Law 01/01/2023
  2023 FAA Roundtable Topics Ongoing
  Special Programs Applications (Sections 2113 and 2168) Immediately
  OAA Leaves Submission Deadline Clarification and Reminder Reminder
Clinician Educators Effective/Due Date
  Changes to the Clinician Educator webpage Ongoing
Faculty Development Effective/Due Date
  New Website for School of Medicine Faculty Training Opportunities 01/11/2023
Professoriate Effective/Due Date
  Changes to Professoriate Search Initiation Materials and Guidelines Immediately
Systems and Reports Effective/Due Date
  FSAT Resources - Weekly Office Hours Ongoing
Visiting and Short-term Faculty Effective/Due Date
  No updates for January 2023 January 2023

For more information, CLICK HERE

February 2023

General Announcements Effective/Due Date
February Roundtable Topics Update – Best Practices for Faculty Searches and Use of the Demographic Report in FSAT 02/16/23
February Roundtable Topics Update – Introduction to MedLeave 02/23/23
Clinician Educators Effective/Due Date
Clinician Educator Requirements Update 03/01/23
Faculty Development Effective/Due Date
No updates for February 2023 February 2023
Professoriate Effective/Due Date
Supplementary Materials – Diversity Statements Ongoing
Reminder of Review Times for Long forms Ongoing
Timing of Faculty Housing Benefits Ongoing
On-time Status Reporting Has Resumed for FY 2023 FY 2022-2023
Systems and Reports Effective/Due Date
MedLeave – Up and Coming! February 2023
MedOnboard Coming Onboard!
February 2023
Thank you! Ongoing
Visiting and Short-term Faculty Effective/Due Date
Reminder: FASA Submissions for Visiting and Short-Term Faculty 01/04/23

For more information, CLICK HERE

March 2023

General Announcements Effective/Due Date
Reminder: OAA Staff Retreat, March 2nd-3rd 03/02/2023-03/03/2023
Reminder: Updated Guidelines on California Pay Transparency Law and Faculty Job Postings Immediately
Reminder: Roundtable Topics Update – Introduction to MedOnboard 3/9/2023
Reminder: Roundtable Topics Update – Introduction to MedLeave 3/23/2023
Clinician Educators Effective/Due Date
Offer Letter Template Immediately
Reminder: Clinician Educator Requirements Update Immediately
Faculty Development Effective/Due Date
No Updates for March 2023 March 2023
Professoriate Effective/Due Date
February Roundtable Materials 02/23/23
New FSAT Function for Reviewing Applications! Ongoing
FSAT: Withdraw Duplicate Applications Ongoing
Systems and Reports Effective/Due Date
MedOnboard March 2023
MedLeave April 2023
OAA Website & Faculty System Enhancements Form Immediately
Visiting and Short-term Faculty Effective/Due Date
Background Check Required for Paid Appointments Immediately
Letters, Templates, + Forms Immediately
Visiting and Short-Term Faculty Titles Web Page Immediately

For more information, CLICK HERE

April 2023

General Announcements Effective/Due Date
No Updates for April 2023 April 2023
Clinician Educators Effective/Due Date
Reminder: Offer Letter Template Immediately
Reminder: Clinician Educator Requirements Update           Immediately
Faculty Development Effective/Due Date
REMINDER: New Website for School of Medicine Faculty Training Opportunities 01/11/2023
Professoriate Effective/Due Date
Delayed Launches Are Going Away 04/17/2023
Offer Letter Addendum: New Administrative Role Immediately
Reminder: COI in Search and Evaluation Committees/Units Ongoing
FSAT: New Offer-Related Statuses Immediately
Systems and Reports Effective/Due Date
MedOnboard March 2023
MedLeave 04/10/2023
Visiting and Short-term Faculty Effective/Due Date
No Updates for April 2023 April 2023
Adjunct Clinical Faculty Effective/Due Date
Reminder: Adjunct Clinical Faculty Compliance Ongoing

For more information, CLICK HERE

May 2023

General Announcements Effective/Due Date
Reminder: OAA In-Service Planning Day 05/05/23
OAA Website Survey May 2023
Clinician Educators Effective/Due Date
Teaching Evaluations Immediately
Website Update          05/01/23
Professoriate Effective/Due Date
Search Report Resources Updates Immediately
FSAT Candidate Statuses Immediately
Systems and Reports Effective/Due Date
Retirement of Leave PDF Forms 04/10/2023
OAA Website & Faculty System Enhancements Form Ongoing
Visiting and Short-term Faculty Effective/Due Date
LOI & OL Template Updates Immediately
Adjunct Clinical Faculty Effective/Due Date
No Updates for May 2023 May 2023

For more information, CLICK HERE

June 2023

General Announcements Effective/Due Date
Updated Website Search Experience Immediately
Response to Website Feedback – Links Opening as New Pages Ongoing
Clinician Educators Effective/Due Date
Clinician Educator Change in Length of Terms 09/01/23
Professoriate Effective/Due Date
Updated New Parent Extension (NPE) Form Immediately
May Roundtable Materials Immediately
Systems and Reports Effective/Due Date
No Updates for June 2023 June 2023
Visiting and Short-term Faculty Effective/Due Date
Visiting and Short-Term Faculty Roundtable 06/22/23
Adjunct Clinical Faculty Effective/Due Date
No Updates for June 2023 June 2023

For more information, CLICK HERE

July 2023

General Announcements Effective/Due Date
Proposed Update to OAA Website Navigation Immediately
No July Roundtable July 2023
Peer Mentoring Slack Channel Ongoing
Clinician Educators Effective/Due Date
Clinician Educator Change in Length of Terms 09/01/23
Professoriate Effective/Due Date
New Rolling Search Guidelines Immediately
New Template for Abbreviated Faculty Search Advertisement Immediately
Updated Faculty Search Advertisement and Solicitation Templates Immediately
Refreshed Faculty Search Initiation Request Form Immediately
Systems and Reports Effective/Due Date
MedLeave FAQ Document Immediately
Informal MedLeave Meeting 07/12/23
Visiting and Short-term Faculty Effective/Due Date
Updated Checklist 07/01/23
Adjunct Clinical Faculty Effective/Due Date
Adjunct Clinical Faculty (ACF) Letter of Invitation 07/01/23

For more information, CLICK HERE

August 2023

General Announcements Effective/Due Date
Updated OAA Mission Statement April 2023
Reminder: OAA In-Service Planning Day 08/04/2023
Reminder: OAA Leaves Submission Deadline Immediately
Reminder: FY 23 Sabbatical Expenditures Immediately
Clinician Educators Effective/Due Date
Reminder: Change to CE Offer Letter Process 09/01/23
New: Change to CE Administrative Addendum Process Immediately
Professoriate Effective/Due Date
Offer Letter Template Update Immediately
FSAT Reminders: Please do not “Reject” Candidates Who DO “Meet Basic Requirements” Immediately
Systems and Reports Effective/Due Date
No updates for August 2023 August 2023
Visiting and Short-term Faculty Effective/Due Date
Round Table: Deep Dive into The Different Visiting Titles 07/17/2023
Adjunct Clinical Faculty Effective/Due Date
ACF Actions – Reminders Ongoing

For more information, CLICK HERE

September 2023

General Announcements Effective/Due Date
OAA Website Updates August 2023
Clinician Educators Effective/Due Date
Reminder: Change to CE Offer Letter Process 09/01/23
Reminder: Clinician Educator Change in Length of Terms 09/01/23
Professoriate Effective/Due Date
FSAT FAQs Immediately
Reminder: 10/02/2023 Deadline for Status of Annual Faculty Counseling Immediately
Update: SoM Professoriate Departmental Allocations for Anesthesiology and Ophthalmology Immediately
Systems and Reports Effective/Due Date
No updates for September 2023 September 2023
Visiting and Short-term Faculty Effective/Due Date
New Funding Requirement for Visiting Scholars and Visiting Postdoctoral Scholars 09/01/2023
Adjunct Clinical Faculty Effective/Due Date
Adjunct Clinical Faculty – Checklists Ongoing
Faculty Professional Development Effective/Due Date
OAA Faculty Mentoring Website Update Immediately

For more information, CLICK HERE

October 2023

General Announcements Effective/Due Date
OAA Welcome Packet Immediately
Faculty Affairs Resources Immediately
Ad Hoc Roundtable: OAA Website Updates 10/05/23
Save the Date: Faculty Affairs Professional Development Event 11/9/2023
Clinician Educators Effective/Due Date
Clinician Educator Offer Letters and Background Questionnaires 09/01/23
Reminder: Impact of Winter Closure on OAA Processing Time 12/21/23
Reminder: Changes to CE Staff Responsibilities 10/01/23
Professoriate Effective/Due Date
October FAA Roundtable: Professoriate—Long Form Best Practices 10/19/23
Reminder: Please Confirm Status of Annual Faculty Counseling 10/02/23
Update to Template Advertisement for Faculty Searches Immediately
FSAT Training for New FAAs Ongoing
Systems and Reports Effective/Due Date
No updates for October 2023 October 2023
Visiting and Short-term Faculty Effective/Due Date
OL/LOI Updates Immediately
Visiting Instructor/Visiting Faculty Maximum Duration Immediately
Visiting Scholar/Visiting Postdoctoral Scholar Checklist Update 11/01/23
Adjunct Clinical Faculty Effective/Due Date
No updates for October 2023 October 2023

For more information, CLICK HERE

November 2023

General Announcements Effective/Due Date
Impact of Winter Closure on OAA Processing Time November- January
Website Updates Immediately
Emeriti Recall Actions Immediately
Clinician Educators Effective/Due Date
Reminder: Impact of Winter Closure on OAA Processing Time 12/21/23
Professoriate Effective/Due Date
School A&P Committee Agendas 11/01/23
Systems and Reports Effective/Due Date
No updates for November 2023 November 2023
Visiting and Short-term Faculty Effective/Due Date
OL/LOI Updates Immediately
New Policy for Visiting Postdoctoral Scholar/Visiting Scholar Funding Requirement Immediately
Visiting Scholar/Visiting Postdoctoral Scholar Checklist Update Immediately
Adjunct Clinical Faculty Effective/Due Date
No updates for November 2023 November 2023

For more information, CLICK HERE

December 2023

General Announcements Effective/Due Date
Reminder: Impact of Winter Closure on OAA Processing Times December-January
2024 Faculty Affairs Roundtables January 2024
Clinician Educators Effective/Due Date
Practice Policy Exemption Immediately
Professoriate Effective/Due Date
Announcing New Faculty Immediately
New FSAT “Troubleshooting Demographic Report” Immediately
Close Your Searches in FSAT Immediately
Updates to Optional Field Labels in FSAT Application Form Immediately
Systems and Reports Effective/Due Date
No updates for December 2023 December 2023
Visiting and Short-term Faculty Effective/Due Date
No updates for December 2023 December 2023
Adjunct Clinical Faculty Effective/Due Date
No updates for December 2023 December 2023

For more information, CLICK HERE


2022


January/February 2022

  • Congratulations to Lisa Joo!
  • OAA Staffing Changes/Updates
  • Update: Offer Letter and Letter of Invitation Templates
  • Update: Professoriate Appointment CV Requirements
  • Update: FSAT (Faculty Search Applicant Tracking)
  • New: Additional Clinician Educator A&P Committee
  • New: Additional Resources on Extraordinary Contribution Criteria for Clinician Educators
  • Update: Organization of Clinician Educator, Instructor and Clinical Scholar Actions
  • Update: Resource (Webpage) for FAAs working on Visiting & Short Term Faculty Actions
  • New: Professor of Practice Resources
  • New: Visiting & Short Term Faculty Resources
  • New: Leaves Process for Change Requests
  • Update: Clinician Educator Professional Development Leave (PDL) Change to Maximum Accrual
     

For more information, CLICK HERE

March 2022

  • Update: Adjunct Clinical Faculty Letter of Invitation Template
  • Update: Clinician Educators Overall Limit on Leave
  • Reminder: Professoriate Appointment CV Requirements
  • Reminder: New Method for Launching and Assembling Professoriate Long Forms
  • Reminder: Call for Faculty Search and Applicant Tracking (FSAT) PageUp System Users
  • Reminder: Additional COVID-related Assistance for Academic Council Assistant Professors
  • Reminder: Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
  • Reminder: OAA Coverage- Visiting & Short Term Faculty population (March 2022)
  • Reminder: Academic Staff-Research Appointment Terminations
     

For more information, CLICK HERE

April 2022

  • OAA Staffing Updates
  • Reminder: OAA Coverage - Faculty Leaves and Short-Term/Visiting Population
  • Reminder: March Roundtable- Interfolio Replacement & Intro to FSAT
  • Reminder: Leaves Process for Change Requests
  • Reminder: Revised University Handbooks  
     

For more information, CLICK HERE

May 2022

  • OAA Staffing News: Amber Burke joins Professoriate Team
  • Update: Extraordinary Contributions are now included criterion in the Clinician Educator referee solicitation letter
  • Expectations for Summer A&P Approval Timing for the Professoriate
  • Additional COVID Assistance for Untenured Faculty
  • Resource Document Now Available: Policy for non-MD CE appointments
  • Reminder: Department FSAT Training for Professoriate and CE Searches
  • Reminder: Early release offer letter exception requests for CEs and Instructors to be submitted via Smartsheet
  • Reminder: May 19th Roundtable – Visiting & Short-Term Faculty: Best Practices
 
For more information, CLICK HERE

June 2022

  • Notice: The June 16th FAA Roundtable will feature the new Faculty Search Applicant Tracking (FSAT) system
  • Update: Offer Letter and Letter of Invitation Templates
  • Update: New OAA Homepage
  • Reminder: “faa-peermentoring” Slack Channel
  • Reminder: OAA Announcements Slack channel
  • Reminder: 360 Evaluation Report
  • Reminder:  It is time to submit your faculty’s additional COVID Assistance Term extension FASA’s
 
For more information, CLICK HERE

July 2022

  • OAA Staffing News
  • Adjunct Clinical Faculty – Letter of Invitation
  • Adjunct Clinical Faculty – Off-Site Location
  • Reminder: Box Search Functionality
  • Reminder: Transition Plans for Professoriate Searches
  • OAA Website Updates/FSAT Admin User Guide Now Available
  • Upcoming:  Annual Faculty Counseling Requirement
 
For more information, CLICK HERE

August 2022

  • OAA Staffing News
  • Professoriate: New Search Waiver Categories
  • Professoriate: 360 Reviews in Long Forms
  • Visiting Scholar/Visiting Postdoctoral Scholar: Proof of Funding Increase
  • Reminders and Updates: FSAT
 
For more information, CLICK HERE

September 2022

  • Update: SoM Professoriate: Departmental Allocations
  • Update: New EEOC Language for Search Ads and Candidate Solicitation
  • Reminder: FASI (Faculty Recruitment) System retired
  • Reminder Academic Staff-Research Appointment Terminations
  • FSAT: 
    • New Job Location Option for VAPAHCS
    • Search Authorization Numbers
  • Reminder: 10/01/2022 Deadline for Status of Annual Faculty Counseling
  • Reminder and Update: Visiting and Short-Term Faculty 
 
For more information, CLICK HERE

October 2022

  • Update: Remote Teaching Accommodations - New Guidelines and Documents
  • October FAA Roundtable: FSAT for Professoriate Searches- Best Practices & Applicant Management
  • FSAT Update: Ability to receive notifications of new applications now live
  • Professoriate: Updated Guidelines to Voting in A&P Process
  • Professoriate: Discontinuation of Interfolio
  • Professoriate: New Office Hours
  • Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
  • Reminder: Please Confirm Status of Annual Faculty Counseling
  • Reminder: OAA Coverage – Visiting and Short-Term Population
  • Reminder: Impact of Winter Closure on OAA Processing Time
  • Reminder: Background Questionnaire
  • Reminder: Notification of Faculty Passing
     

For more information, CLICK HERE

November 2022

  • Updated: Offer Letter Templates
  • Discontinuation of Interfolio: Export Active Long Form Cases & Preserve Search Records
  • FSAT Support: Please note Available Resources for Professoriate Searches
  • FSAT Request: Please Update existing Job Postings
  • Reminder: Impact of Winter Closure on OAA Processing Time
  • Reminder: Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
  • Reminder: Changes in Leave Submission Deadlines
     

For more information, CLICK HERE

December 2022

  • California Pay Transparency Law
  • 2023 FAA Roundtable Topics
  • Interfolio: Discontinue Use
  • FSAT: Maintain Up-To-Date Applicant Statuses
  • Reminder: Impact of Winter Closure on OAA Processing Time
  • Reminder: Updated Offer Letter Templates
  • Adjunct Clinical Faculty Teaching Evaluations
     

For more information, CLICK HERE


2021


January/February 2021

  • Faculty Advisory and Support Panel
  • Update to Search Ad and Search Solicitation Letter Language
  • Update to UTL Referee Solicitation Letter Language: Promotions & Reappointments Conferring Tenure
  • January Roundtable: Senior Faculty Transitions- Retirement and FRIP
  • Faculty Search Protocol During COVID-19
  • Update to CE chapter in SoM handbook and CE page on OAA website
  • Update to Referee and Trainee Solicitation Letters
  • Updated Directives regarding Visitors and Short Term Faculty is available on the OAA website
  • New Resource: Referee Solicitation Letters for Visiting and Short Term Faculty Appointments
  • Update to Leave Forms (Sabbatical, PDL, LOA)
  • Off-Site Location Required for ACF in FASA
  • Update to Faculty Billet Host Name
  • Reminder – Upcoming Professoriate and CE Workshops
  • Reminder – Impact Metrics
  • Reminder – Visiting & Short Term Training Opportunities
     

For more information, CLICK HERE

March 2021

  • Access and Training for New Department Staff
  • Instructions for Identifying Professoriate Line in Stanford Profiles
  • New Resource: Referee Solicitation Letters for Clinical Scholar Appointments
  • Update: Faculty Applicant Tracking System
  • Updated: Visiting & Short-Term Faculty Zoom Office Hours
  • Updated PDL Request Form
  • Reminder: Updated Sabbatical, PDL, LWOS, LOA request forms
  • Reminder: Upcoming Faculty Workshops
  • Reminder: Pilot Program: Review of Professoriate Search Reports utilizing Track-Changes
  • Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
  • Reminder Added to the Checklists for the Visiting and Short Term Faculty Population
  • Reminder: New Visa Portal: Bechtel Connect
     

For more information, CLICK HERE

April 2021

  • Congratulation to Rania Sanford! 
  • OAA Staffing Changes 
  • April Roundtable- Deep Dive into a Search Report
  • Change in Procedure for New Assistant Professor Long Forms
  • COVID Post-Pandemic Programs 
  • Exception Process to Bring Top Finalist to Campus for Recruitment Visit 
  • Clinical Scholar Reappointments 
  • Faculty Onboarding Shared Inbox
  • New Course Evaluation System Launching Winter 2021 
  • Update: Zoom Office Hour Information Shared on OAA Staff Listing Page 
  • Tip: Add “OAA” When Using the Website Search Function  
  • Reminder: SoM Professoriate: Departmental Assignments (Beginning April 1)
  • Reminder: FAA Roundtable Presented Materials
  • Reminder: Inclusion of 360 Evaluation Reports in Long Forms 
  • Reminder: Double Check that Transaction Status of Visas is “Pending Approval”, not “Draft”
  • Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
  • Reminder: Department New Staff Form
  • Reminder: Offer Letters Process Policy
  • Reminder: FASA Transaction FYIs
  • Reminder: Contact Faculty Compensation for Guidance on Non-Standard Offer Letter Language


For more information, CLICK HERE

May 2021

  • Reminder: OAA Staffing Changes 
  • Reminder: Limited OAA Staffing – Visiting & Short Term Faculty Population (May 2021)
  • Update: Faculty Applicant Tracking System
  • Update: Qualtrics Reporting Issues 
  • New Resource: Trainee Solicitation letter for Adjunct Clinical Faculty Appointments 
  • Reminder: Faculty Billet URL Change (Update Your Bookmark) 
  • Reminder: Regular [zoom] Office Hours for the Professoriate team  
  • Reminder: Clinical Scholar Reappointments 
  • Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect 
  • Reminder: Faculty Onboarding Shared Inbox  
  • Reminder: FASA Transaction FYI


For more information, CLICK HERE

June 2021

  • Professoriate: Renaming the MCL
  • Faculty Campus Presence for Academic Year 2021-2022 
  • End of COVID Exception Process: Faculty Remote Work Arrangements Outside of the U.S.  
  • Change in Exception Process- Recruitment Visits
  • Update: Monthly Announcements page update 
  • Update: Instructor Background Checks Via HireRight and New Checklist
  • Update: Instructor Offer Letter Template
  • Visiting Scholars, Researchers, and other Temporary Community Members
  • Reminder: Professoriate Actions that Require Addendum Letters 
  • Reminder: Qualtrics Reporting Issues


For more information, CLICK HERE

July 2021

  • Update: Changes to Requesting Access to OAA Systems
  • Update: Checklists for Short Term Faculty: Lecturers, Adjunct Professors, and Adjunct Lecturers
  • Update: Change to Visiting Postdoc SoM Practice
  • Feedback Requested: Visiting Scholar Policy
  • End of Restrictions on Visitors & Short Term Faculty (September 2021)
  • Update: Leave Forms (Sabbatical, PDL, LWOS, LOA)
  • Update: Clinical Excellence Survey (CES) Report Template
  • Reminder: FASA Transaction FYI
  • Reminder: Background Questionnaire Form (Professoriate, Clinician Educator, and Instructor Lines)


For more information, CLICK HERE

August 2021

  • Update: 360 Evaluation for Assistant Professors
  • Update: Updated Professoriate Templates in the Toolbox
  • Update: Updated Links in Offer Letter Templates (Professoriate)
  • Update: Available Long Form Effective Dates
  • Clarification: Professoriate Requirement for the Background Questionnaire Form
  • Clarification: Professoriate Post-Pandemic Research Quarter
  • Update: December Clinical Assistant A&P Committee date change
  • Update: Adjunct Clinical Faculty Checklists
  • Update: Undergraduates and Graduate Visiting Student Requests
  • Update: OAA's BiWeekly Visiting & Short Term Training & Discussion Sessions to Become Monthly
  • Reminder: FASA Appointment type for Professoriate Joint Appointments
  • Reminder: Search Initiation Form - Animal Housing Question
  • Reminder: OAA staffing update
  • Reminder: AY21/22 Clinician Educator Requirement Changes
  • Reminder: Adjunct Clinical Faculty Extensions (from the SoM handbook)
  • Reminder: Visiting Scholar/Postdoc Proof of Funding Updated Minimum FY 2022


For more information, CLICK HERE

September 2021

  • OAA Staffing Changes
  • New Resources: OAA website Resources for Department Chairs and Faculty A&P Leads
  • Update: Resouce (Webpage) for FAAs working on Professoriate Actions
  • Clarification Added: Professoriate Narrative Report Guideline
  • Update: Contact for FASA
  • Update: Faculty Applicant Tracking System
  • Update: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
  • Reminder: Professoriate Requirement for the Background Questionnaire Form Now Required
  • Reminder: Clinician Educator and Instructor Requirement for the Background Questionnaire Form Now Required
  • Reminder:Background Questionnaire Form Now Referenced in Offer Letters for CE, Instructor and Professoriate Candidates
  • Reminder: Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars-Updated Minimum FY 2022


For more information, CLICK HERE

October/November 2021  

  • Congratulation to Jessica Negrette!
  • OAA Staffing Changes
  • Professoriate “On-Time” Status Reporting for FY 2022
  • New Long Form Signature Page
  • Change in Procedure: Transmittal Memo Now Required for All Professoriate Long Forms
  • Change in Procedure: Professoriate Search Report Definitive Pool Entries
  • Updated Trainee Solicitation Letter for Professoriate Actions
  • Update: Clinician Educator documents
  • End of Procedure: Relating to International Top Finalists Visiting Campus
  • Update: Status of the Assistant Rank for the Non-Tenure Line (Teaching) Line
  • Update: Travel Ban Lifted
  • Change in Procedure: Visiting/Short Term Review of Actions with Pay (including stipends or supplemental pay)
  • Change in Leaves Submission Deadlines
  • Reminder: Tenure and Endowed Chair Biosketches for the Board of Trustees
  • Reminder: Clinician Educator Actions that Require Addendum Letters
  • Reminder: Items Reviewed by both OAA and Faculty Compensation
  • Reminder: FASA Transaction FYI
  • Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect
  • Reminder: LOI & Offer Letter Retention Requirements for Visiting & Short-Term Faculty
  • Reminder: Upcoming Faculty Workshops
  • Reminder: Impact of Winter Closure on OAA Processing Time
 
For more information, CLICK HERE

December 2021

  • Updated: Offer Letter and Letter of Invitation Templates
  • FASI (Faculty Recruitment) System Retirement Date
  • Update: 2022 APRC and A&P Committee Meeting Dates and File Acceptance Deadlines (Professoriate Committees)
  • Update: 2022 Clinical Assistant Professor A&P and CE A&P Committee Meeting Dates
  • Update: Short-Term Faculty (Adjuncts/Lecturers) OAA FASA Approver
  • Travel Ban: Southern African Countries
  • Reminder: Professoriate Background Questionnaire Form Impacts Long Form Submission to Campus
  • Reminder: Clinician Educator and Instructor Background Questionnaire form
  • Reminder: Immediate use of the New Long Form Signature Page
  • Reminder: Notification of Non-Renewal for Multi-Year appointments of Lecturer, Senior Lecturer
  • Reminder: Impact of Winter Closure on OAA Processing Time


For more information, CLICK HERE


2020


January/February 2020

  • OAA Staffing Updates
  • Reminder- FAA Roundtable, Topic: Professoriate Best Practices
  • Reminder- Alex Obaya-Minor's Maternity Leave
  • Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
  • Adjunct Clinical Faculty- Academic Appointments at Other Institutions
  • New Requirements for Clinician Educator FTE Changes
  • Reminder- Clinician Educator Joint Appointments (0%)
  • Reminder- Impacting our Visitors: URGENT: J Scholars and Coronavirus


For more information, CLICK HERE

March 2020 OAA Announcements

  • Congratulations to Ellen Waxman!
  • OAA COVID-19 Updates
  • Updated Clinician Educator Checklists
  • Updated Faculty Leave/Departure Data Security Attestation Form
  • Leave Submission Deadlines
  • Auto-Notification for SoM Appointments
  • FASA Terminations
  • Reminders for All Departments Regarding Offer Letters
  • Reminder - Clinician Educator Joint Appointments (0%)


For more information, CLICK HERE

April 2020

  • OAA Staffing Updates
  • New Faculty Orientation
  • Offer Letters and Addenda Templates Updated April 2020
  • Visitors- Early Departures
  • April FAA Roundtable
    • Adjunct Lecturers: Now Only Unpaid
    • Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars: Updated Minimum FY 2021
    • Reminder- Divisions Needed in FASA for Visiting Scholar and Visiting Postdoctoral Scholar Transactions
  • Reminder-Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA


For more information, CLICK HERE

May 2020

  • OAA Staffing Updates
  • Update Regarding Professoriate Effective Dates and University-Level Review Update Regarding Visiting Scholar Reappointments During COVID-19
  • May FAA Roundtable
  • Clinical Scholar Reappointments
  • Letters of Invitation Updated May 2020


For more information, CLICK HERE

 

June 2020

  • June FAA Roundtable
  • New FRIP Retirement Option
  • Updated Clinician Educator Professional Development Leave Program Statement
  • Adjunct Clinical Faculty Updates
  • Adjunct Clinical Faculty Letter of Invitation
  • Visiting and Short Term Faculty Process Update
  • Reminder - Offer Letters and Addenda Templates Updated April 2020
  • Clarification: Professoriate, CE Addendums for Assignment Effort Change
  • Update to SoM Handbook- Chapter 3- Clinician Educator and Chapter 9- Clinical Scholar


For more information, CLICK HERE

July/August 2020

  • FAST FAC Updates
  • Practice Policy Exemption Form
  • Reminder: Faculty Orientation'
  • Reminder: Utilize the Auto-Notification tool to track upcoming end dates
  • Updated Directives regarding Visitors and Short Term Faculty is available on the OAA website
  • 10/1 Deadline: Update on Status of Annual Faculty Counseling
  • Professoriate Evidence Tables Replaced with Overview Spreadsheet


For more information, CLICK HERE

September 2020

  • Pilot Program: Review of Professoriate Sear Reports utilizing Track-Changes
  • Professoriate Zoom Office Hours
  • Updates: Professoriate Toolbox resources
  • Updates: Practice Policy Exemption Form
  • Updates: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
  • Upcoming Visiting & Short-Term Faculty Zoom Discussions
  • Reminder: Proof of Funding for Visiting Scholar and Visiting Postdoctoral Scholars
  • Reminder: Organization of Clinician Educator actions in OAA
  • Clinical Excellence Survey Update


For more information, CLICK HERE

October 2020

  • Assistant Professor Investigator 360 Evaluation
  • Updated Checklists for Visiting Faculty, Visiting Instructors, Visiting Scholars, Visiting Postdoctoral Scholar, Adjunct Professors, and Adjunct Lecturers
  • Reminder - Begin Using Updated Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
  • Reminder - Clinical Excellence Survey Update
  • Reminder - Impact of Winter Closure Extension on Processing Times


For more information, CLICK HERE

November 2020

  • Change in COVID-19 Tenure/Appointment Clock Extension for Professoriate
  • COVID-19 Extension for Clinician Educators
  • Change to FASA Department Approved Requirements
  • Updates Restrictions on Visiting Postdoctoral Scholars & Visiting Scholars
  • Upcoming Workshops for Professoriate and CEs
  • University Faculty Search Resources
  • Clinical Excellence Survey Template updates
  • Reminder: OAA Staffing Changes
  • Reminder: Please use most up-to-date Professoriate Toolbox Resources
  • Reminder: Updated Visiting & Short Term Checklists
  • Reminder: Professoriate Effective Dates and University-Level review
  • Reminder: University Guidelines for Faculty Remote Work Arrangements Outside of the U.S
  • Reminder: Winter Closure Impact


For more information, CLICK HERE