Box Links
Prior Monthly Announcements will be archived in Box for your review.
2024
| General Announcements | Effective/Due Date |
| November FAA Professional Development Event Follow Up | Ongoing |
| School of Medicine Department Chairs & Staff | Ongoing |
| Reminder: Returning Signed Offer Letters and Addenda | Immediately |
| Update to Paid Sick Leave Law | Immediately |
| Clinician Educators | Effective/Due Date |
| No updates for January 2024 | January 2024 |
| Professoriate | Effective/Due Date |
| No updates for January 2024 | January 2024 |
| Systems and Reports | Effective/Due Date |
| No updates for January 2024 | January 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| No updates for January 2024 | January 2024 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for January 2024 | January 2024 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Reminder: Returning Signed Offer Letters and Addenda | Immediately |
| Clinician Educators | Effective/Due Date |
| Office Hours | Immediately |
| Professoriate | Effective/Due Date |
| FSAT Open Forum—Questions, Comments, Notes and Survey Results | 2/15/24 |
| Systems and Reports | Effective/Due Date |
| No updates for Feburary 2024 | February 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| No updates for February 2024 | February 2024 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for February 2024 | February 2024 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Reminder: Background Questionnaires | Ongoing |
| Clinician Educators | Effective/Due Date |
| Office Hours – Jessica Guzzi | Immediately |
| Changes to CE Staff Responsibilities | 04/01/24 |
| Other Teaching Titles | |
| Updated Clinical Scholar (GME) Offer Letter and Compensation | Immediately |
| Professoriate | Effective/Due Date |
| When do I include 360 evaluations in a long form review? | Immediately |
| New FSAT Resource—FSAT Phases | Immediately |
| Roundtable Recap—FSAT Open Forum | Immediately |
| Systems and Reports | Effective/Due Date |
| No updates for March 2024 | March 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| OL/LOI Updates | Immediately |
| Adjunct Clinical Faculty | Effective/Due Date |
| Reminder: Adjunct Clinical Faculty Compliance |
Ongoing |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| No updates for April 2024 | April 2024 |
| Clinician Educators | Effective/Due Date |
| Changes to CE Staff Responsibilities | 04/01/2024 |
| Other Teaching Titles | |
| No updates for April 2024 | April 2024 |
| Professoriate | Effective/Due Date |
| Please Review Open Searches in FSAT | Ongoing |
| Systems and Reports | Effective/Due Date |
| No updates for April 2024 | April 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| No updates for April 2024 | April 2024 |
| Adjunct Clinical Faculty | Effective/Due Date |
| Reminder: Adjunct Clinical Faculty Compliance |
Ongoing |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Reminder: OAA In-Service Planning Day | 05/03/2024 |
| Clinician Educators | Effective/Due Date |
| No updates for May 2024. | May 2024 |
| Other Teaching Titles | Effective/Due Date |
| No updates for May 2024 | May 2024 |
| Professoriate | Effective/Due Date |
| No updates for May 2024 | May 2024 |
| Systems and Reports | Effective/Due Date |
| No updates for May 2024 | May 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| Coverage Reminder | May 2024 |
| Adjunct Clinical Faculty | Effective/Due Date |
| Adjunct Clinical Faculty Checklists | 04/29/24 |
| Reminder: Adjunct Clinical Faculty Compliance | Ongoing |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Updates to the Faculty Practice Policy and Exemption Form | Immediately |
| Clinician Educators | Effective/Due Date |
| New Offer Letter Addendum Templates for Administrative Roles for CE’s | Immediately |
| Other Teaching Titles | Effective/Due Date |
| No updates for June 2024 | June 2024 |
| Professoriate | Effective/Due Date |
| New Offer Letter Addendum Templates for Administrative Roles for Professoriate Faculty | Immediately |
| Please Continue to Review Open Searches in FSAT | Ongoing |
| Professoriate Team Staffing Updates | June 2024 |
| Systems and Reports | Effective/Due Date |
| No updates for June 2024 | June 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| Visiting and Short-Term Faculty Roundtable | 06/20/2024 |
| SoM Handbook Update Regarding Retention Records for Visiting Appointments | Immediately |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updated for June 2024 | June 2024 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Updates to OAA Application Pages | June 2024 |
| Clinician Educators | Effective/Due Date |
| Clinical Instructors here to receive advanced mentorship | Immediately |
| Clinician Educators AY24/25 workshops | Reminder |
| Clinician Educators offer letter templates | FYI |
| Other Teaching Titles | Effective/Due Date |
| No updates for July 2024 | July 2024 |
| Professoriate | Effective/Due Date |
| Reminder: New Offer Letter Addendum Templates for Administrative Roles for Professoriate Faculty | Immediately |
| Professoriate Team Staffing Updates | July 2024 |
| Systems and Reports | Effective/Due Date |
| No updates for July 2024 | July 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| Updated Checklists | Immediately |
| Visiting & Short-term Faculty Roundtable | 08/08/2024 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for July 2024 | Junly 2024 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| OAA In-Service Planning Day | 08/15/24 |
| Updates to OAA Application Pages | Immediately |
| Clinician Educators | Effective/Due Date |
| New Action Cover Page Templates | Immediately |
| Other Teaching Titles | Effective/Due Date |
| No updates for August 2024 | August 2024 |
| Professoriate | Effective/Due Date |
| Format to Highlight Candidates' Use of Practices to Enhance Research Rigor and Reproducibility – New, Optional CV and Candidate Statement Guidelines | Immediately |
| Systems and Reports | Effective/Due Date |
| No updates for August 2024 | August 2024 |
| Visiting and Short-term Faculty and Leaves | Effective/Due Date |
| School Approver for Visiting and Short-Term Faculty | Immediately |
| Visiting and Short-term Faculty Website Update | Immediately |
| Roundtable: Deep Dive into the Different Visiting Titles | 08/08/24 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for August 2024 | August 2024 |
For more information, CLICK HERE
2023
| General Announcements | Effective/Due Date |
| California Pay Transparency Law | 01/01/2023 |
| 2023 FAA Roundtable Topics | Ongoing |
| Special Programs Applications (Sections 2113 and 2168) | Immediately |
| OAA Leaves Submission Deadline Clarification and Reminder | Reminder |
| Clinician Educators | Effective/Due Date |
| Changes to the Clinician Educator webpage | Ongoing |
| Faculty Development | Effective/Due Date |
| New Website for School of Medicine Faculty Training Opportunities | 01/11/2023 |
| Professoriate | Effective/Due Date |
| Changes to Professoriate Search Initiation Materials and Guidelines | Immediately |
| Systems and Reports | Effective/Due Date |
| FSAT Resources - Weekly Office Hours | Ongoing |
| Visiting and Short-term Faculty | Effective/Due Date |
| No updates for January 2023 | January 2023 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| February Roundtable Topics Update – Best Practices for Faculty Searches and Use of the Demographic Report in FSAT | 02/16/23 |
| February Roundtable Topics Update – Introduction to MedLeave | 02/23/23 |
| Clinician Educators | Effective/Due Date |
| Clinician Educator Requirements Update | 03/01/23 |
| Faculty Development | Effective/Due Date |
| No updates for February 2023 | February 2023 |
| Professoriate | Effective/Due Date |
| Supplementary Materials – Diversity Statements | Ongoing |
| Reminder of Review Times for Long forms | Ongoing |
| Timing of Faculty Housing Benefits | Ongoing |
| On-time Status Reporting Has Resumed for FY 2023 | FY 2022-2023 |
| Systems and Reports | Effective/Due Date |
| MedLeave – Up and Coming! | February 2023 |
| MedOnboard Coming Onboard! |
February 2023 |
| Thank you! | Ongoing |
| Visiting and Short-term Faculty | Effective/Due Date |
| Reminder: FASA Submissions for Visiting and Short-Term Faculty | 01/04/23 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Reminder: OAA Staff Retreat, March 2nd-3rd | 03/02/2023-03/03/2023 |
| Reminder: Updated Guidelines on California Pay Transparency Law and Faculty Job Postings | Immediately |
| Reminder: Roundtable Topics Update – Introduction to MedOnboard | 3/9/2023 |
| Reminder: Roundtable Topics Update – Introduction to MedLeave | 3/23/2023 |
| Clinician Educators | Effective/Due Date |
| Offer Letter Template | Immediately |
| Reminder: Clinician Educator Requirements Update | Immediately |
| Faculty Development | Effective/Due Date |
| No Updates for March 2023 | March 2023 |
| Professoriate | Effective/Due Date |
| February Roundtable Materials | 02/23/23 |
| New FSAT Function for Reviewing Applications! | Ongoing |
| FSAT: Withdraw Duplicate Applications | Ongoing |
| Systems and Reports | Effective/Due Date |
| MedOnboard | March 2023 |
| MedLeave | April 2023 |
| OAA Website & Faculty System Enhancements Form | Immediately |
| Visiting and Short-term Faculty | Effective/Due Date |
| Background Check Required for Paid Appointments | Immediately |
| Letters, Templates, + Forms | Immediately |
| Visiting and Short-Term Faculty Titles Web Page | Immediately |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| No Updates for April 2023 | April 2023 |
| Clinician Educators | Effective/Due Date |
| Reminder: Offer Letter Template | Immediately |
| Reminder: Clinician Educator Requirements Update | Immediately |
| Faculty Development | Effective/Due Date |
| REMINDER: New Website for School of Medicine Faculty Training Opportunities | 01/11/2023 |
| Professoriate | Effective/Due Date |
| Delayed Launches Are Going Away | 04/17/2023 |
| Offer Letter Addendum: New Administrative Role | Immediately |
| Reminder: COI in Search and Evaluation Committees/Units | Ongoing |
| FSAT: New Offer-Related Statuses | Immediately |
| Systems and Reports | Effective/Due Date |
| MedOnboard | March 2023 |
| MedLeave | 04/10/2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| No Updates for April 2023 | April 2023 |
| Adjunct Clinical Faculty | Effective/Due Date |
| Reminder: Adjunct Clinical Faculty Compliance | Ongoing |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Reminder: OAA In-Service Planning Day | 05/05/23 |
| OAA Website Survey | May 2023 |
| Clinician Educators | Effective/Due Date |
| Teaching Evaluations | Immediately |
| Website Update | 05/01/23 |
| Professoriate | Effective/Due Date |
| Search Report Resources Updates | Immediately |
| FSAT Candidate Statuses | Immediately |
| Systems and Reports | Effective/Due Date |
| Retirement of Leave PDF Forms | 04/10/2023 |
| OAA Website & Faculty System Enhancements Form | Ongoing |
| Visiting and Short-term Faculty | Effective/Due Date |
| LOI & OL Template Updates | Immediately |
| Adjunct Clinical Faculty | Effective/Due Date |
| No Updates for May 2023 | May 2023 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Updated Website Search Experience | Immediately |
| Response to Website Feedback – Links Opening as New Pages | Ongoing |
| Clinician Educators | Effective/Due Date |
| Clinician Educator Change in Length of Terms | 09/01/23 |
| Professoriate | Effective/Due Date |
| Updated New Parent Extension (NPE) Form | Immediately |
| May Roundtable Materials | Immediately |
| Systems and Reports | Effective/Due Date |
| No Updates for June 2023 | June 2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| Visiting and Short-Term Faculty Roundtable | 06/22/23 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No Updates for June 2023 | June 2023 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Proposed Update to OAA Website Navigation | Immediately |
| No July Roundtable | July 2023 |
| Peer Mentoring Slack Channel | Ongoing |
| Clinician Educators | Effective/Due Date |
| Clinician Educator Change in Length of Terms | 09/01/23 |
| Professoriate | Effective/Due Date |
| New Rolling Search Guidelines | Immediately |
| New Template for Abbreviated Faculty Search Advertisement | Immediately |
| Updated Faculty Search Advertisement and Solicitation Templates | Immediately |
| Refreshed Faculty Search Initiation Request Form | Immediately |
| Systems and Reports | Effective/Due Date |
| MedLeave FAQ Document | Immediately |
| Informal MedLeave Meeting | 07/12/23 |
| Visiting and Short-term Faculty | Effective/Due Date |
| Updated Checklist | 07/01/23 |
| Adjunct Clinical Faculty | Effective/Due Date |
| Adjunct Clinical Faculty (ACF) Letter of Invitation | 07/01/23 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Updated OAA Mission Statement | April 2023 |
| Reminder: OAA In-Service Planning Day | 08/04/2023 |
| Reminder: OAA Leaves Submission Deadline | Immediately |
| Reminder: FY 23 Sabbatical Expenditures | Immediately |
| Clinician Educators | Effective/Due Date |
| Reminder: Change to CE Offer Letter Process | 09/01/23 |
| New: Change to CE Administrative Addendum Process | Immediately |
| Professoriate | Effective/Due Date |
| Offer Letter Template Update | Immediately |
| FSAT Reminders: Please do not “Reject” Candidates Who DO “Meet Basic Requirements” | Immediately |
| Systems and Reports | Effective/Due Date |
| No updates for August 2023 | August 2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| Round Table: Deep Dive into The Different Visiting Titles | 07/17/2023 |
| Adjunct Clinical Faculty | Effective/Due Date |
| ACF Actions – Reminders | Ongoing |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| OAA Website Updates | August 2023 |
| Clinician Educators | Effective/Due Date |
| Reminder: Change to CE Offer Letter Process | 09/01/23 |
| Reminder: Clinician Educator Change in Length of Terms | 09/01/23 |
| Professoriate | Effective/Due Date |
| FSAT FAQs | Immediately |
| Reminder: 10/02/2023 Deadline for Status of Annual Faculty Counseling | Immediately |
| Update: SoM Professoriate Departmental Allocations for Anesthesiology and Ophthalmology | Immediately |
| Systems and Reports | Effective/Due Date |
| No updates for September 2023 | September 2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| New Funding Requirement for Visiting Scholars and Visiting Postdoctoral Scholars | 09/01/2023 |
| Adjunct Clinical Faculty | Effective/Due Date |
| Adjunct Clinical Faculty – Checklists | Ongoing |
| Faculty Professional Development | Effective/Due Date |
| OAA Faculty Mentoring Website Update | Immediately |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| OAA Welcome Packet | Immediately |
| Faculty Affairs Resources | Immediately |
| Ad Hoc Roundtable: OAA Website Updates | 10/05/23 |
| Save the Date: Faculty Affairs Professional Development Event | 11/9/2023 |
| Clinician Educators | Effective/Due Date |
| Clinician Educator Offer Letters and Background Questionnaires | 09/01/23 |
| Reminder: Impact of Winter Closure on OAA Processing Time | 12/21/23 |
| Reminder: Changes to CE Staff Responsibilities | 10/01/23 |
| Professoriate | Effective/Due Date |
| October FAA Roundtable: Professoriate—Long Form Best Practices | 10/19/23 |
| Reminder: Please Confirm Status of Annual Faculty Counseling | 10/02/23 |
| Update to Template Advertisement for Faculty Searches | Immediately |
| FSAT Training for New FAAs | Ongoing |
| Systems and Reports | Effective/Due Date |
| No updates for October 2023 | October 2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| OL/LOI Updates | Immediately |
| Visiting Instructor/Visiting Faculty Maximum Duration | Immediately |
| Visiting Scholar/Visiting Postdoctoral Scholar Checklist Update | 11/01/23 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for October 2023 | October 2023 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Impact of Winter Closure on OAA Processing Time | November- January |
| Website Updates | Immediately |
| Emeriti Recall Actions | Immediately |
| Clinician Educators | Effective/Due Date |
| Reminder: Impact of Winter Closure on OAA Processing Time | 12/21/23 |
| Professoriate | Effective/Due Date |
| School A&P Committee Agendas | 11/01/23 |
| Systems and Reports | Effective/Due Date |
| No updates for November 2023 | November 2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| OL/LOI Updates | Immediately |
| New Policy for Visiting Postdoctoral Scholar/Visiting Scholar Funding Requirement | Immediately |
| Visiting Scholar/Visiting Postdoctoral Scholar Checklist Update | Immediately |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for November 2023 | November 2023 |
For more information, CLICK HERE
| General Announcements | Effective/Due Date |
| Reminder: Impact of Winter Closure on OAA Processing Times | December-January |
| 2024 Faculty Affairs Roundtables | January 2024 |
| Clinician Educators | Effective/Due Date |
| Practice Policy Exemption | Immediately |
| Professoriate | Effective/Due Date |
| Announcing New Faculty | Immediately |
| New FSAT “Troubleshooting Demographic Report” | Immediately |
| Close Your Searches in FSAT | Immediately |
| Updates to Optional Field Labels in FSAT Application Form | Immediately |
| Systems and Reports | Effective/Due Date |
| No updates for December 2023 | December 2023 |
| Visiting and Short-term Faculty | Effective/Due Date |
| No updates for December 2023 | December 2023 |
| Adjunct Clinical Faculty | Effective/Due Date |
| No updates for December 2023 | December 2023 |
For more information, CLICK HERE
2022
January/February 2022
- Congratulations to Lisa Joo!
- OAA Staffing Changes/Updates
- Update: Offer Letter and Letter of Invitation Templates
- Update: Professoriate Appointment CV Requirements
- Update: FSAT (Faculty Search Applicant Tracking)
- New: Additional Clinician Educator A&P Committee
- New: Additional Resources on Extraordinary Contribution Criteria for Clinician Educators
- Update: Organization of Clinician Educator, Instructor and Clinical Scholar Actions
- Update: Resource (Webpage) for FAAs working on Visiting & Short Term Faculty Actions
- New: Professor of Practice Resources
- New: Visiting & Short Term Faculty Resources
- New: Leaves Process for Change Requests
- Update: Clinician Educator Professional Development Leave (PDL) Change to Maximum Accrual
For more information, CLICK HERE
March 2022
- Update: Adjunct Clinical Faculty Letter of Invitation Template
- Update: Clinician Educators Overall Limit on Leave
- Reminder: Professoriate Appointment CV Requirements
- Reminder: New Method for Launching and Assembling Professoriate Long Forms
- Reminder: Call for Faculty Search and Applicant Tracking (FSAT) PageUp System Users
- Reminder: Additional COVID-related Assistance for Academic Council Assistant Professors
- Reminder: Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
- Reminder: OAA Coverage- Visiting & Short Term Faculty population (March 2022)
- Reminder: Academic Staff-Research Appointment Terminations
For more information, CLICK HERE
April 2022
- OAA Staffing Updates
- Reminder: OAA Coverage - Faculty Leaves and Short-Term/Visiting Population
- Reminder: March Roundtable- Interfolio Replacement & Intro to FSAT
- Reminder: Leaves Process for Change Requests
- Reminder: Revised University Handbooks
For more information, CLICK HERE
May 2022
- OAA Staffing News: Amber Burke joins Professoriate Team
- Update: Extraordinary Contributions are now included criterion in the Clinician Educator referee solicitation letter
- Expectations for Summer A&P Approval Timing for the Professoriate
- Additional COVID Assistance for Untenured Faculty
- Resource Document Now Available: Policy for non-MD CE appointments
- Reminder: Department FSAT Training for Professoriate and CE Searches
- Reminder: Early release offer letter exception requests for CEs and Instructors to be submitted via Smartsheet
- Reminder: May 19th Roundtable – Visiting & Short-Term Faculty: Best Practices
For more information, CLICK HERE
June 2022
- Notice: The June 16th FAA Roundtable will feature the new Faculty Search Applicant Tracking (FSAT) system
- Update: Offer Letter and Letter of Invitation Templates
- Update: New OAA Homepage
- Reminder: “faa-peermentoring” Slack Channel
- Reminder: OAA Announcements Slack channel
- Reminder: 360 Evaluation Report
- Reminder: It is time to submit your faculty’s additional COVID Assistance Term extension FASA’s
For more information, CLICK HERE
July 2022
- OAA Staffing News
- Adjunct Clinical Faculty – Letter of Invitation
- Adjunct Clinical Faculty – Off-Site Location
- Reminder: Box Search Functionality
- Reminder: Transition Plans for Professoriate Searches
- OAA Website Updates/FSAT Admin User Guide Now Available
- Upcoming: Annual Faculty Counseling Requirement
For more information, CLICK HERE
August 2022
- OAA Staffing News
- Professoriate: New Search Waiver Categories
- Professoriate: 360 Reviews in Long Forms
- Visiting Scholar/Visiting Postdoctoral Scholar: Proof of Funding Increase
- Reminders and Updates: FSAT
For more information, CLICK HERE
September 2022
- Update: SoM Professoriate: Departmental Allocations
- Update: New EEOC Language for Search Ads and Candidate Solicitation
- Reminder: FASI (Faculty Recruitment) System retired
- Reminder Academic Staff-Research Appointment Terminations
- FSAT:
- New Job Location Option for VAPAHCS
- Search Authorization Numbers
- Reminder: 10/01/2022 Deadline for Status of Annual Faculty Counseling
- Reminder and Update: Visiting and Short-Term Faculty
For more information, CLICK HERE
October 2022
- Update: Remote Teaching Accommodations - New Guidelines and Documents
- October FAA Roundtable: FSAT for Professoriate Searches- Best Practices & Applicant Management
- FSAT Update: Ability to receive notifications of new applications now live
- Professoriate: Updated Guidelines to Voting in A&P Process
- Professoriate: Discontinuation of Interfolio
- Professoriate: New Office Hours
- Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
- Reminder: Please Confirm Status of Annual Faculty Counseling
- Reminder: OAA Coverage – Visiting and Short-Term Population
- Reminder: Impact of Winter Closure on OAA Processing Time
- Reminder: Background Questionnaire
- Reminder: Notification of Faculty Passing
For more information, CLICK HERE
November 2022
- Updated: Offer Letter Templates
- Discontinuation of Interfolio: Export Active Long Form Cases & Preserve Search Records
- FSAT Support: Please note Available Resources for Professoriate Searches
- FSAT Request: Please Update existing Job Postings
- Reminder: Impact of Winter Closure on OAA Processing Time
- Reminder: Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
- Reminder: Changes in Leave Submission Deadlines
For more information, CLICK HERE
- California Pay Transparency Law
- 2023 FAA Roundtable Topics
- Interfolio: Discontinue Use
- FSAT: Maintain Up-To-Date Applicant Statuses
- Reminder: Impact of Winter Closure on OAA Processing Time
- Reminder: Updated Offer Letter Templates
- Adjunct Clinical Faculty Teaching Evaluations
For more information, CLICK HERE
2021
January/February 2021
- Faculty Advisory and Support Panel
- Update to Search Ad and Search Solicitation Letter Language
- Update to UTL Referee Solicitation Letter Language: Promotions & Reappointments Conferring Tenure
- January Roundtable: Senior Faculty Transitions- Retirement and FRIP
- Faculty Search Protocol During COVID-19
- Update to CE chapter in SoM handbook and CE page on OAA website
- Update to Referee and Trainee Solicitation Letters
- Updated Directives regarding Visitors and Short Term Faculty is available on the OAA website
- New Resource: Referee Solicitation Letters for Visiting and Short Term Faculty Appointments
- Update to Leave Forms (Sabbatical, PDL, LOA)
- Off-Site Location Required for ACF in FASA
- Update to Faculty Billet Host Name
- Reminder – Upcoming Professoriate and CE Workshops
- Reminder – Impact Metrics
- Reminder – Visiting & Short Term Training Opportunities
For more information, CLICK HERE
March 2021
- Access and Training for New Department Staff
- Instructions for Identifying Professoriate Line in Stanford Profiles
- New Resource: Referee Solicitation Letters for Clinical Scholar Appointments
- Update: Faculty Applicant Tracking System
- Updated: Visiting & Short-Term Faculty Zoom Office Hours
- Updated PDL Request Form
- Reminder: Updated Sabbatical, PDL, LWOS, LOA request forms
- Reminder: Upcoming Faculty Workshops
- Reminder: Pilot Program: Review of Professoriate Search Reports utilizing Track-Changes
- Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
- Reminder Added to the Checklists for the Visiting and Short Term Faculty Population
- Reminder: New Visa Portal: Bechtel Connect
For more information, CLICK HERE
April 2021
- Congratulation to Rania Sanford!
- OAA Staffing Changes
- April Roundtable- Deep Dive into a Search Report
- Change in Procedure for New Assistant Professor Long Forms
- COVID Post-Pandemic Programs
- Exception Process to Bring Top Finalist to Campus for Recruitment Visit
- Clinical Scholar Reappointments
- Faculty Onboarding Shared Inbox
- New Course Evaluation System Launching Winter 2021
- Update: Zoom Office Hour Information Shared on OAA Staff Listing Page
- Tip: Add “OAA” When Using the Website Search Function
- Reminder: SoM Professoriate: Departmental Assignments (Beginning April 1)
- Reminder: FAA Roundtable Presented Materials
- Reminder: Inclusion of 360 Evaluation Reports in Long Forms
- Reminder: Double Check that Transaction Status of Visas is “Pending Approval”, not “Draft”
- Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
- Reminder: Department New Staff Form
- Reminder: Offer Letters Process Policy
- Reminder: FASA Transaction FYIs
- Reminder: Contact Faculty Compensation for Guidance on Non-Standard Offer Letter Language
For more information, CLICK HERE
May 2021
- Reminder: OAA Staffing Changes
- Reminder: Limited OAA Staffing – Visiting & Short Term Faculty Population (May 2021)
- Update: Faculty Applicant Tracking System
- Update: Qualtrics Reporting Issues
- New Resource: Trainee Solicitation letter for Adjunct Clinical Faculty Appointments
- Reminder: Faculty Billet URL Change (Update Your Bookmark)
- Reminder: Regular [zoom] Office Hours for the Professoriate team
- Reminder: Clinical Scholar Reappointments
- Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect
- Reminder: Faculty Onboarding Shared Inbox
- Reminder: FASA Transaction FYI
For more information, CLICK HERE
June 2021
- Professoriate: Renaming the MCL
- Faculty Campus Presence for Academic Year 2021-2022
- End of COVID Exception Process: Faculty Remote Work Arrangements Outside of the U.S.
- Change in Exception Process- Recruitment Visits
- Update: Monthly Announcements page update
- Update: Instructor Background Checks Via HireRight and New Checklist
- Update: Instructor Offer Letter Template
- Visiting Scholars, Researchers, and other Temporary Community Members
- Reminder: Professoriate Actions that Require Addendum Letters
- Reminder: Qualtrics Reporting Issues
For more information, CLICK HERE
July 2021
- Update: Changes to Requesting Access to OAA Systems
- Update: Checklists for Short Term Faculty: Lecturers, Adjunct Professors, and Adjunct Lecturers
- Update: Change to Visiting Postdoc SoM Practice
- Feedback Requested: Visiting Scholar Policy
- End of Restrictions on Visitors & Short Term Faculty (September 2021)
- Update: Leave Forms (Sabbatical, PDL, LWOS, LOA)
- Update: Clinical Excellence Survey (CES) Report Template
- Reminder: FASA Transaction FYI
- Reminder: Background Questionnaire Form (Professoriate, Clinician Educator, and Instructor Lines)
For more information, CLICK HERE
August 2021
- Update: 360 Evaluation for Assistant Professors
- Update: Updated Professoriate Templates in the Toolbox
- Update: Updated Links in Offer Letter Templates (Professoriate)
- Update: Available Long Form Effective Dates
- Clarification: Professoriate Requirement for the Background Questionnaire Form
- Clarification: Professoriate Post-Pandemic Research Quarter
- Update: December Clinical Assistant A&P Committee date change
- Update: Adjunct Clinical Faculty Checklists
- Update: Undergraduates and Graduate Visiting Student Requests
- Update: OAA's BiWeekly Visiting & Short Term Training & Discussion Sessions to Become Monthly
- Reminder: FASA Appointment type for Professoriate Joint Appointments
- Reminder: Search Initiation Form - Animal Housing Question
- Reminder: OAA staffing update
- Reminder: AY21/22 Clinician Educator Requirement Changes
- Reminder: Adjunct Clinical Faculty Extensions (from the SoM handbook)
- Reminder: Visiting Scholar/Postdoc Proof of Funding Updated Minimum FY 2022
For more information, CLICK HERE
September 2021
- OAA Staffing Changes
- New Resources: OAA website Resources for Department Chairs and Faculty A&P Leads
- Update: Resouce (Webpage) for FAAs working on Professoriate Actions
- Clarification Added: Professoriate Narrative Report Guideline
- Update: Contact for FASA
- Update: Faculty Applicant Tracking System
- Update: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
- Reminder: Professoriate Requirement for the Background Questionnaire Form Now Required
- Reminder: Clinician Educator and Instructor Requirement for the Background Questionnaire Form Now Required
- Reminder:Background Questionnaire Form Now Referenced in Offer Letters for CE, Instructor and Professoriate Candidates
- Reminder: Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars-Updated Minimum FY 2022
For more information, CLICK HERE
October/November 2021
- Congratulation to Jessica Negrette!
- OAA Staffing Changes
- Professoriate “On-Time” Status Reporting for FY 2022
- New Long Form Signature Page
- Change in Procedure: Transmittal Memo Now Required for All Professoriate Long Forms
- Change in Procedure: Professoriate Search Report Definitive Pool Entries
- Updated Trainee Solicitation Letter for Professoriate Actions
- Update: Clinician Educator documents
- End of Procedure: Relating to International Top Finalists Visiting Campus
- Update: Status of the Assistant Rank for the Non-Tenure Line (Teaching) Line
- Update: Travel Ban Lifted
- Change in Procedure: Visiting/Short Term Review of Actions with Pay (including stipends or supplemental pay)
- Change in Leaves Submission Deadlines
- Reminder: Tenure and Endowed Chair Biosketches for the Board of Trustees
- Reminder: Clinician Educator Actions that Require Addendum Letters
- Reminder: Items Reviewed by both OAA and Faculty Compensation
- Reminder: FASA Transaction FYI
- Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect
- Reminder: LOI & Offer Letter Retention Requirements for Visiting & Short-Term Faculty
- Reminder: Upcoming Faculty Workshops
- Reminder: Impact of Winter Closure on OAA Processing Time
For more information, CLICK HERE
December 2021
- Updated: Offer Letter and Letter of Invitation Templates
- FASI (Faculty Recruitment) System Retirement Date
- Update: 2022 APRC and A&P Committee Meeting Dates and File Acceptance Deadlines (Professoriate Committees)
- Update: 2022 Clinical Assistant Professor A&P and CE A&P Committee Meeting Dates
- Update: Short-Term Faculty (Adjuncts/Lecturers) OAA FASA Approver
- Travel Ban: Southern African Countries
- Reminder: Professoriate Background Questionnaire Form Impacts Long Form Submission to Campus
- Reminder: Clinician Educator and Instructor Background Questionnaire form
- Reminder: Immediate use of the New Long Form Signature Page
- Reminder: Notification of Non-Renewal for Multi-Year appointments of Lecturer, Senior Lecturer
- Reminder: Impact of Winter Closure on OAA Processing Time
For more information, CLICK HERE
2020
January/February 2020
- OAA Staffing Updates
- Reminder- FAA Roundtable, Topic: Professoriate Best Practices
- Reminder- Alex Obaya-Minor's Maternity Leave
- Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
- Adjunct Clinical Faculty- Academic Appointments at Other Institutions
- New Requirements for Clinician Educator FTE Changes
- Reminder- Clinician Educator Joint Appointments (0%)
- Reminder- Impacting our Visitors: URGENT: J Scholars and Coronavirus
For more information, CLICK HERE
March 2020 OAA Announcements
- Congratulations to Ellen Waxman!
- OAA COVID-19 Updates
- Updated Clinician Educator Checklists
- Updated Faculty Leave/Departure Data Security Attestation Form
- Leave Submission Deadlines
- Auto-Notification for SoM Appointments
- FASA Terminations
- Reminders for All Departments Regarding Offer Letters
- Reminder - Clinician Educator Joint Appointments (0%)
For more information, CLICK HERE
April 2020
- OAA Staffing Updates
- New Faculty Orientation
- Offer Letters and Addenda Templates Updated April 2020
- Visitors- Early Departures
- April FAA Roundtable
- Adjunct Lecturers: Now Only Unpaid
- Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars: Updated Minimum FY 2021
- Reminder- Divisions Needed in FASA for Visiting Scholar and Visiting Postdoctoral Scholar Transactions
- Reminder-Organization of Clinician Educator, Instructor and Clinical Scholar Actions in OAA
For more information, CLICK HERE
May 2020
- OAA Staffing Updates
- Update Regarding Professoriate Effective Dates and University-Level Review Update Regarding Visiting Scholar Reappointments During COVID-19
- May FAA Roundtable
- Clinical Scholar Reappointments
- Letters of Invitation Updated May 2020
For more information, CLICK HERE
June 2020
- June FAA Roundtable
- New FRIP Retirement Option
- Updated Clinician Educator Professional Development Leave Program Statement
- Adjunct Clinical Faculty Updates
- Adjunct Clinical Faculty Letter of Invitation
- Visiting and Short Term Faculty Process Update
- Reminder - Offer Letters and Addenda Templates Updated April 2020
- Clarification: Professoriate, CE Addendums for Assignment Effort Change
- Update to SoM Handbook- Chapter 3- Clinician Educator and Chapter 9- Clinical Scholar
For more information, CLICK HERE
July/August 2020
- FAST FAC Updates
- Practice Policy Exemption Form
- Reminder: Faculty Orientation'
- Reminder: Utilize the Auto-Notification tool to track upcoming end dates
- Updated Directives regarding Visitors and Short Term Faculty is available on the OAA website
- 10/1 Deadline: Update on Status of Annual Faculty Counseling
- Professoriate Evidence Tables Replaced with Overview Spreadsheet
For more information, CLICK HERE
September 2020
- Pilot Program: Review of Professoriate Sear Reports utilizing Track-Changes
- Professoriate Zoom Office Hours
- Updates: Professoriate Toolbox resources
- Updates: Practice Policy Exemption Form
- Updates: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
- Upcoming Visiting & Short-Term Faculty Zoom Discussions
- Reminder: Proof of Funding for Visiting Scholar and Visiting Postdoctoral Scholars
- Reminder: Organization of Clinician Educator actions in OAA
- Clinical Excellence Survey Update
For more information, CLICK HERE
October 2020
- Assistant Professor Investigator 360 Evaluation
- Updated Checklists for Visiting Faculty, Visiting Instructors, Visiting Scholars, Visiting Postdoctoral Scholar, Adjunct Professors, and Adjunct Lecturers
- Reminder - Begin Using Updated Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
- Reminder - Clinical Excellence Survey Update
- Reminder - Impact of Winter Closure Extension on Processing Times
For more information, CLICK HERE
November 2020
- Change in COVID-19 Tenure/Appointment Clock Extension for Professoriate
- COVID-19 Extension for Clinician Educators
- Change to FASA Department Approved Requirements
- Updates Restrictions on Visiting Postdoctoral Scholars & Visiting Scholars
- Upcoming Workshops for Professoriate and CEs
- University Faculty Search Resources
- Clinical Excellence Survey Template updates
- Reminder: OAA Staffing Changes
- Reminder: Please use most up-to-date Professoriate Toolbox Resources
- Reminder: Updated Visiting & Short Term Checklists
- Reminder: Professoriate Effective Dates and University-Level review
- Reminder: University Guidelines for Faculty Remote Work Arrangements Outside of the U.S
- Reminder: Winter Closure Impact
For more information, CLICK HERE