Contact Us!
OAA Contacts for General Issues or Specific Department Actions:
| Action | Primary Contact |
2113 Processing |
Lisa Joo |
Adjunct Clinical Faculty |
Lisa Joo |
| Adjunct Clinical Faculty Appointments and Promotions Committee | Lisa Joo |
| Adjunct Faculty Appointments, Reappointments and FTE changes | Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| All Professoriate Actions: search waivers, search reports, offer letters, courtesy appointments, secondary appointments, joint appointments, appointment extensions | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Analytics and Reporting: For all lines, ranks, departments, and faculty appointment actions including departures, recruitment, leaves, line changes, promotions. |
Karen Flores, Angel Zelazny, Bee Kahn-Sales |
| Annual Reporting - Departments (counseling, faculty actions, terminations) | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Applications and Data Management | Karen Flores |
| Appointments and Promotions Committee | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Assistant Professors Review Committee | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Associate Dean Meetings with CE's and Assistant Professors | Victoria Kanzaki |
| Billets (PeopleSoft Positions) | Bee Kahn-Sales |
| Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor, including (Affiliated): appointments, reappointments and promotions | Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez and Todd Bastin (Please consult below) |
| Clinical Instructor, including (Affiliated): appointments and reappointments | Ashley Klein, Rowan Geistmann |
| Clinical Scholar appointments and reappointments |
Ashley Klein, Rowan Geistmann |
| Clinician Assistant Professor Appointments and Promotions Committee | Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez, and Todd Bastin (Please consult below) |
Clinician Educator Appointments and Promotions Committee |
Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez, and Todd Bastin (Please consult below) |
Complaints and Grievances |
Ellen Waxman |
| Data Quality for: Clinician Educators, including (Affiliated); Instructors, including (Affiliated) | Bee Kahn-Sales |
| Data Quality for: Visiting Faculty; Visiting Scholars; Lecturers; Adjunct Professors; Adjunct Clinical Faculty; Visiting Postdoctoral Scholars Sabbaticals; PDLs; other types of leave | Bee Kahn-Sales |
| Data Quality for: Emeriti; Professoriate changes (i.e. Promotions and FTE changes) | Bee Kahn-Sales |
| Emeriti Faculty Recalls | Ellen Waxman |
| Endowed Faculty Scholarships | Adam Sherman |
| Endowed Professorships | Adam Sherman |
| Executive Committee Meeting | Victoria Kanzaki |
| FAA Mentor/Mentee/Peer Program | Ashley Klein , Shannon Mooers |
| Faculty Handbook (School of Medicine) | Adam Sherman |
| Faculty Relations, Policies and Practices | Ellen Waxman |
| FARM and FASA access | Victoria Kanzaki |
| FRIP (Faculty Retirement Incentive Program) | Ellen Waxman |
| FSAT (Faculty Search and Applicant Tracking) | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Instructor Appointments and Reappointments | Ashley Klein, Rowan Geistmann |
| Lecturer and Senior Lecturer Appointments, Reappointments, and FTE changes | James Eubank, Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Mailing List Management (FAA and DFA) | Newton Cheung, Victoria Kanzaki |
| MedLeave Application | Lisbeth Fuentes-Fernandez, Todd Bastin (som-leaves@stanford.edu), Karen Flores |
| MedOnboard Application | Karen Flores (som-facultyonboarding@stanford.edu) |
| Policy Initiatives | Adam Sherman |
| Practice Policy Exemption Processing | Rowan Geistmann |
| Professional Development Leave and Unpaid Leaves of Absence (LOA) | Lisbeth Fuentes- Fernandez, Todd Bastin (som-leaves@stanford.edu) |
| Resignation Notifications | OAA Contact for department and faculty line |
| Retirement Notifications (including Faculty Retirement Incentive Program) | Ellen Waxman |
| Sabbaticals and Leaves without Salary (LWOS) | Lisbeth Fuentes-Fernandez, Todd Bastin (som-leaves@stanford.edu) |
| Search initiation requests (professoriate) | Lisa Joo, Jessica Negrette, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu) (Please consult specifics below) |
| Trainings and Staff Workshops | Adam Sherman |
| Visiting Faculty and Other Teaching Staff (AST-OTS): Appointments, Reappointments, and FTE changes | James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Visiting Postdoctoral Scholars: Appointments and Reappointments | James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Visiting Scholars: Appointments and Reappointments | James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Website maintenance, comments, suggestions | Newton Cheung, Victoria Kanzkai |
Actions by Department
Important Notes
CE, Instructor and Clinical Scholar Actions
- Rowan Geistmann will review Instructor, Clinical Scholar, and Clinical Instructor actions for all departments.
- Ashley Klein will process Clinician Educator actions for the Consortium.
Professoriate Actions
- Please contact team members via the shared email address for professoriate actions: som-professoriate@stanford.edu
- As institutes partner with academic departments for professoriate actions, the corresponding OAA staff for the academic department will be the institute contact.
| Department | Professoriate Contact | CE Contact |
| Anesthesiology, Perioperative and Pain Medicine | Amber Burke | Karina Velazquez |
| Basic Science Departments (list) | Amber Burke | Ashley Klein |
| Cardiothoracic Surgery | Emma Lindley | Todd Bastin |
| Dermatology | Andrew Jepsen | Jessica Guzzi |
| Emergency Medicine | Emma Lindley | Shannon Mooers |
| Medicine | Carla McCormack | Todd Bastin |
| Neurology | Emma Lindley | Jessica Guzzi |
| Neurosurgery | Emma Lindley | Jessica Guzzi |
| Obstetrics & Gynecology | Andrew Jepsen | Karina Velazquez |
| Ophthalmology | Andrew Jepsen | Todd Bastin |
| Orthopaedic Surgery | Emma Lindley | Karina Velazquez |
| Otolaryngology - Head & Neck Surgery | Andrew Jepsen | Karina Velazquez |
| Pathology | Andrew Jepsen | Shannon Mooers |
| Pediatrics | Emma Lindley | Jessica Guzzi |
| Psychiatry & Behavioral Sciences | Amber Burke | Shannon Mooers |
| Radiation Oncology | Andrew Jepsen | Todd Bastin |
| Radiology | Andrew Jepsen | Karina Velazquez |
| Surgery | Emma Lindley | Shannon Mooers |
| Urology | Emma Lindley | Todd Bastin |