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OAA Staff Work Primarily Remotely
Our mailing address is:

1520 Page Mill Rd
Palo Alto, CA 94304
Mail Code 5705

OAA Contacts for General Issues or Specific Department Actions:

Action Primary Contact

2113 Processing

Lisa Joo

Adjunct Clinical Faculty                                                    


Lisa Joo
Adjunct Clinical Faculty Appointments and Promotions Committee Lisa Joo
Adjunct Faculty Appointments, Reappointments and FTE changes Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu)
All Professoriate Actions: search waivers, search reports, offer letters, courtesy appointments, secondary appointments, joint appointments, appointment extensions Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below)
Analytics and Reporting:
For all lines, ranks, departments, and faculty appointment actions including departures, recruitment, leaves, line changes, promotions.
Karen FloresAngel ZelaznyBee Kahn-Sales
Annual Reporting - Departments (counseling, faculty actions, terminations)

Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below)

Applications and Data Management Karen Flores
Appointments and Promotions Committee   Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below)
Assistant Professors Review Committee Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below)
Associate Dean Meetings with CE's and Assistant Professors Victoria Kanzaki
Billets (PeopleSoft Positions)    Bee Kahn-Sales
Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor, including (Affiliated): appointments, reappointments and promotions Ashley Klein, Jessica GuzziShannon MooersKarina Velazquez and Todd Bastin (Please consult below)
Clinical Instructor, including (Affiliated): appointments and reappointments Ashley Klein, Rowan Geistmann
Clinical Scholar appointments and reappointments
Ashley Klein, Rowan Geistmann
Clinician Assistant Professor Appointments and Promotions Committee Ashley KleinJessica GuzziShannon MooersKarina Velazquez, and Todd Bastin (Please consult below)

Clinician Educator Appointments and Promotions Committee  

Ashley KleinJessica GuzziShannon Mooers, Karina Velazquez, and Todd Bastin (Please consult below)

Complaints and Grievances

Ellen Waxman
Data Quality for: Clinician Educators, including (Affiliated); Instructors, including (Affiliated) Bee Kahn-Sales
Data Quality for: Visiting Faculty; Visiting Scholars; Lecturers; Adjunct Professors; Adjunct Clinical Faculty; Visiting Postdoctoral Scholars Sabbaticals; PDLs; other types of leave Bee Kahn-Sales
Data Quality for: Emeriti; Professoriate changes (i.e. Promotions and FTE changes) Bee Kahn-Sales
Emeriti Faculty Recalls Ellen Waxman
Endowed Faculty Scholarships Adam Sherman
Endowed Professorships Adam Sherman
Executive Committee Meeting   Victoria Kanzaki
FAA Mentor/Mentee/Peer Program Ashley Klein , Shannon Mooers
Faculty Handbook (School of Medicine) Adam Sherman
Faculty Relations, Policies and Practices   Ellen Waxman
FARM and FASA access Victoria Kanzaki
FRIP (Faculty Retirement Incentive Program) Ellen Waxman
FSAT (Faculty Search and Applicant Tracking) Jessica Negrette,  Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below)
Instructor Appointments and Reappointments Ashley Klein, Rowan Geistmann
Lecturer and Senior Lecturer Appointments, Reappointments, and FTE changes   James Eubank, Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu)
Mailing List Management (FAA and DFA) Newton Cheung, Victoria Kanzaki
MedLeave Application Lisbeth Fuentes-Fernandez, Todd Bastin (som-leaves@stanford.edu), Karen Flores
MedOnboard Application Karen Flores (som-facultyonboarding@stanford.edu)
Policy Initiatives Adam Sherman
Practice Policy Exemption Processing Rowan Geistmann
Professional Development Leave and Unpaid Leaves of Absence (LOA) Lisbeth Fuentes- Fernandez, Todd Bastin (som-leaves@stanford.edu)
Resignation Notifications OAA Contact for department and faculty line
Retirement Notifications (including Faculty Retirement Incentive Program) Ellen Waxman
Sabbaticals and Leaves without Salary (LWOS) Lisbeth Fuentes-Fernandez, Todd Bastin (som-leaves@stanford.edu)
Search initiation requests (professoriate)   Lisa Joo, Jessica Negrette, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu) (Please consult specifics below)
Trainings and Staff Workshops Adam Sherman
Visiting Faculty and Other Teaching Staff (AST-OTS): Appointments, Reappointments, and FTE changes James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu)
Visiting Postdoctoral Scholars: Appointments and Reappointments James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu)
Visiting Scholars: Appointments and Reappointments James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu)
Website maintenance, comments, suggestions Newton Cheung, Victoria Kanzkai

Actions by Department

Important Notes

CE, Instructor and Clinical Scholar Actions

  • Rowan Geistmann will review Instructor, Clinical Scholar, and Clinical Instructor actions for all departments and all Clinician Educator actions for the Consortium

 

Professoriate Actions

  • Please contact team members via the shared email address for professoriate actions: som-professoriate@stanford.edu
  • As institutes partner with academic departments for professoriate actions, the corresponding OAA staff for the academic department will be the institute contact.

 

Department Professoriate Contact CE Contact
Anesthesiology, Perioperative and Pain Medicine Amber Burke Karina Velazquez
Basic Science Departments (list) Amber Burke Rowan Geistmann
Cardiothoracic Surgery Emma Lindley Rowan Geistmann
Dermatology Andrew Jepsen  Jessica Guzzi
Emergency Medicine Emma Lindley Shannon Mooers
Medicine Carla McCormack Todd Bastin
Neurology Emma Lindley Karina Velazquez
Neurosurgery Emma Lindley Jessica Guzzi
Obstetrics & Gynecology Andrew Jepsen  Karina Velazquez
Ophthalmology Andrew Jepsen  Karina Velazquez
Orthopaedic Surgery Emma Lindley Karina Velazquez
Otolaryngology - Head & Neck Surgery Andrew Jepsen  Jessica Guzzi
Pathology Andrew Jepsen  Shannon Mooers
Pediatrics Emma Lindley Jessica Guzzi
Psychiatry & Behavioral Sciences Amber Burke Shannon Mooers
Radiation Oncology Andrew Jepsen  Todd Bastin
Radiology Andrew Jepsen  Karina Velazquez
Surgery Emma Lindley Shannon Mooers
Urology Emma Lindley Shannon Mooers