Contact Us!
OAA Contacts for General Issues or Specific Department Actions:
| Action | Primary Contact |
2113 Processing | Lisa Joo |
Adjunct Clinical Faculty | Lisa Joo |
| Adjunct Clinical Faculty Appointments and Promotions Committee | Lisa Joo |
| Adjunct Faculty Appointments, Reappointments and FTE changes | James Eubank (som-visiting_short_term@stanford.edu) |
| All Professoriate Actions: search waivers, search reports, offer letters, courtesy appointments, secondary appointments, joint appointments, appointment extensions | Todd Bastin, Andrew Jepsen, Emma Lindley, and Jessica Negrette (som-professoriate@stanford.edu)(Please consult specifics below) |
| Analytics and Reporting: For all lines, ranks, departments, and faculty appointment actions including departures, recruitment, leaves, line changes, promotions. | Bee Kahn-Sales, Karen Flores, and Angel Zelazny |
| Annual Reporting - Departments (counseling, faculty actions, terminations) | Todd Bastin, Andrew Jepsen, Emma Lindley, and Jessica Negrette (som-professoriate@stanford.edu)(Please consult specifics below) |
| Applications and Data Management | Karen Flores |
| Appointments and Promotions Committee | Todd Bastin, Andrew Jepsen, Emma Lindley, and Jessica Negrette (som-professoriate@stanford.edu)(Please consult specifics below) |
| Assistant Professors Review Committee | Todd Bastin, Andrew Jepsen, Emma Lindley, and Jessica Negrette (som-professoriate@stanford.edu)(Please consult specifics below) |
| Associate Dean Meetings with CE's and Assistant Professors | Victoria Kanzaki |
| Billets (PeopleSoft Positions) | Bee Kahn-Sales |
| Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor, including (Affiliated): appointments, reappointments and promotions | Jessica Guzzi, Rowan Geistmann, Ashley Klein, and Shannon Mooers (Please consult below) |
| Clinical Instructor, including (Affiliated): appointments and reappointments | Cindy Trinh and Ashley Klein |
| Clinical Scholar appointments and reappointments | Cindy Trinh, and Ashley Klein |
| Clinician Assistant Professor Appointments and Promotions Committee | Jessica Guzzi, Rowan Geistmann, Ashley Klein, and Shannon Mooers (Please consult below) |
Clinician Educator Appointments and Promotions Committee | Jessica Guzzi, Rowan Geistmann, Ashley Klein, and Shannon Mooers (Please consult below) |
Complaints and Grievances | Meagan Coffman, and Ellen Waxman |
| Data Quality for: Clinician Educators, including (Affiliated); Instructors, including (Affiliated) | Bee Kahn-Sales |
| Data Quality for: Visiting Faculty; Visiting Scholars; Lecturers; Adjunct Professors; Adjunct Clinical Faculty; Visiting Postdoctoral Scholars Sabbaticals; PDLs; other types of leave | Bee Kahn-Sales |
| Data Quality for: Emeriti; Professoriate changes (i.e. Promotions and FTE changes) | Bee Kahn-Sales |
| Emeriti Faculty Recalls | Meagan Coffman, and Ellen Waxman |
| Endowed Faculty Scholarships | Jessica Negrette |
| Endowed Professorships | Jessica Negrette |
| Executive Committee Meeting | Victoria Kanzaki |
| FAA Mentor/Mentee/Peer Program | Ashley Klein, and Shannon Mooers |
| Faculty Handbook (School of Medicine) | Adam Sherman |
| Faculty Relations, Policies and Practices | Meagan Coffman, and Ellen Waxman |
| FARM and FASA access | Victoria Kanzaki |
| FRIP (Faculty Retirement Incentive Program) | Meagan Coffman, and Ellen Waxman |
| FSAT (Faculty Search and Applicant Tracking) | Todd Bastin, Andrew Jepsen, Emma Lindley, and Jessica Negrette (som-professoriate@stanford.edu)(Please consult specifics below) |
| Instructor Appointments and Reappointments | Cindy Trinh, and Ashley Klein |
| Lecturer and Senior Lecturer Appointments, Reappointments, and FTE changes | James Eubank (som-visiting_short_term@stanford.edu) |
| Mailing List Management (FAA and DFA) | Newton Cheung, Victoria Kanzaki |
| MedLeave Application | Todd Bastin, and Lisbeth Fuentes-Fernandez (som-leaves@stanford.edu), Karen Flores |
| MedOnboard Application | Karen Flores (som-facultyonboarding@stanford.edu) |
| Policy Initiatives | Adam Sherman |
| Practice Policy Exemption Processing | Cindy Trinh |
| Professional Development Leave and Unpaid Leaves of Absence (LOA) | Todd Bastin, and Lisbeth Fuentes- Fernandez (som-leaves@stanford.edu) |
| Resignation Notifications | OAA Contact for department and faculty line |
| Retirement Notifications (including Faculty Retirement Incentive Program) | Meagan Coffman, and Ellen Waxman |
| Sabbaticals and Leaves without Salary (LWOS) | Todd Bastin, and Lisbeth Fuentes-Fernandez (som-leaves@stanford.edu) |
| Search initiation requests (professoriate) | Todd Bastin, Andrew Jepsen, Lisa Joo, Emma Lindley, and Jessica Negrette (som-professoriate@stanford.edu) (Please consult specifics below) |
| Trainings and Staff Workshops | Adam Sherman |
| Visiting Faculty and Other Teaching Staff (AST-OTS): Appointments, Reappointments, and FTE changes | James Eubank (som-visiting_short_term@stanford.edu) |
| Visiting Postdoctoral Scholars: Appointments and Reappointments | James Eubank (som-visiting_short_term@stanford.edu) |
| Visiting Scholars: Appointments and Reappointments | James Eubank (som-visiting_short_term@stanford.edu) |
| Website maintenance, comments, suggestions | Newton Cheung, Victoria Kanzkai |
Actions by Department
Important Notes
CE, Instructor and Clinical Scholar Actions
- Cindy Trinh will review Instructor, Clinical Scholar, Clinical Instructor, and CE reappointment (all ranks) actions for all departments.
- Ashley Klein will review all appointment modifications (FTE changes, extensions and ORG changes.).
Professoriate Actions
- Please contact team members via the shared email address for professoriate actions: som-professoriate@stanford.edu
- As institutes partner with academic departments for professoriate actions, the corresponding OAA staff for the academic department will be the institute contact.
| Department | Professoriate Contact | CE Contact |
| Anesthesiology, Perioperative and Pain Medicine | Emma Lindley | Rowan Geistmann |
| Basic Science Departments (list) | Jessica Negrette | Shannon Mooers |
| Cardiothoracic Surgery | Emma Lindley | Rowan Geistmann |
| Dermatology | Emma Lindley | Jessica Guzzi |
| Emergency Medicine | Andrew Jepsen | Shannon Mooers |
| Medicine | Todd Bastin | Rowan Geistmann |
| Neurology | Emma Lindley | Jessica Guzzi |
| Neurosurgery | Emma Lindley | Shannon Mooers |
| Obstetrics & Gynecology | Andrew Jepsen | Rowan Geistmann |
| Ophthalmology | Andrew Jepsen | Rowan Geistmann |
| Orthopaedic Surgery | Andrew Jepsen | Jessica Guzzi |
| Otolaryngology - Head & Neck Surgery | Andrew Jepsen | Jessica Guzzi |
| Pathology | Andrew Jepsen | Shannon Mooers |
| Pediatrics | Emma Lindley | Jessica Guzzi |
| Psychiatry & Behavioral Sciences | Andrew Jepsen | Shannon Mooers |
| Radiation Oncology | Andrew Jepsen | Rowan Geistmann |
| Radiology | Andrew Jepsen | Rowan Geistmann |
| Surgery | Todd Bastin | Shannon Mooers |
| Urology | Todd Bastin | Jessica Guzzi |