Whom Should I Call?
OAA staff contacts for questions about general issues or specific department actions:
| Action | Primary Contact |
2113 Processing |
Lisa Joo |
Adjunct Clinical Faculty |
Lisa Joo |
| Adjunct Clinical Faculty Appointments and Promotions Committee | Lisa Joo |
| Adjunct Faculty Appointments, Reappointments and FTE changes | Jessica Salas-Mendonca , James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| All Professoriate Actions: search waivers, search reports, offer letters, courtesy appointments, secondary appointments, joint appointments, appointment extensions | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Annual Reporting - Departments (counseling, faculty actions, terminations) | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Appointments and Promotions Committee | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Assistant Professors Review Committee | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Associate Dean Meetings with CE's and Assistant Professors | Victoria Kanzaki |
| Billets (PeopleSoft Positions) | Barbara Kahn-Sales |
| Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor, including (Affiliated): appointments, reappointments and promotions | Ashley Klein, Jessica Guzzi, Shannon Mooers, and Todd Bastin (Please consult below) |
| Clinical Instructor, including (Affiliated): appointments and reappointments | Ashley Klein, Jessica Guzzi, Shannon Mooers, and Todd Bastin (Please consult below) |
| Clinical Scholar appointments and reappointments |
Ashley Klein, Barbara Kahn-Sales |
| Clinician Assistant Professor Appointments and Promotions Committee | Ashley Klein, Jessica Guzzi, Shannon Mooers, and Todd Bastin (Please consult below) |
Clinician Educator Appointments and Promotions Committee |
Ashley Klein, Jessica Guzzi, Shannon Mooers, and Todd Bastin (Please consult below) |
Complaints and Grievances |
Ellen Waxman |
| Data Coordinator for: Clinician Educators, including (Affiliated); Instructors, including (Affiliated) | Barbara Kahn-Sales |
| Data Coordinator for: Visiting Faculty; Visiting Scholars; Lecturers; Adjunct Professors; Adjunct Clinical Faculty; Visiting Postdoctoral Scholars Sabbaticals; PDLs; other types of leave | Barbara Kahn-Sales |
| Data Coordinator for: Emeriti; Professoriate changes (i.e. Promotions and FTE changed) | Barbara Kahn-Sales |
| Data Management and Reporting | Karen Flores |
| Departures Mailing List | Karen Flores |
| Emeriti Faculty Recalls | Ellen Waxman |
| Endowed Faculty Scholarships | Jessica Salas-Mendonca |
| Endowed Professorships | Jessica Salas-Mendonca |
| Executive Committee Meeting | Victoria Kanzaki |
| FAA Mentor/Mentee/Peer Program | Ashley Klein , Shannon Mooers |
| Faculty Billets System | Barbara Kahn-Sales |
| Faculty Handbook (School of Medicine) | Jessica Salas-Mendonca |
| Faculty Onboarding | James Eubank, Karen Flores (som-facultyonboarding@stanford.edu) |
| Faculty Relations, Policies and Practices | Ellen Waxman |
| FARM and FASA access | Victoria Kanzaki |
| FRIP (Faculty Retirement Incentive Program) | Ellen Waxman |
| Instructor Appointments and Reappointments | Ashley Klein, Barbara Kahn-Sales |
| Interfolio Application for Professoriate Appointments, Reappointments and Promotions and Faculty Search | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Lecturer and Senior Lecturer Appointments, Reappointments, and FTE changes | Jessica Salas-Mendonca, James Eubank, Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Mailing List Management (FAA and DFA) | Newton Cheung, Victoria Kanzaki |
| Policy Initiatives | Jessica Salas-Mendonca |
| Practice Policy Exemption Processing | Todd Bastin |
| Professional Development Leave and Unpaid Leaves of Absence (LOA) | Lisbeth Fuentes- Fernandez, Todd Bastin (som-leaves@stanford.edu) |
| Resignation Notifications | OAA Contact for department and faculty line |
| Retirement Notifications (including Faculty Retirement Incentive Program) | Ellen Waxman |
| Sabbaticals and Leaves without Salary (LWOS) | Lisbeth Fuentes-Fernandez, Todd Bastin (som-leaves@stanford.edu) |
| Search initiation requests (professoriate) | Lisa Joo, Jessica Negrette, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu) (Please consult specifics below) |
| Trainings and Staff Workshops | Jessica Salas-Mendonca |
| Visiting Faculty and Other Teaching Staff (AST-OTS): Appointments, Reappointments, and FTE changes | Jessica Salas-Mendonca, James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Visiting Postdoctoral Scholars: Appointments and Reappointments | Jessica Salas-Mendonca, James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Visiting Scholars: Appointments and Reappointments | Jessica Salas-Mendonca, James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Website maintenance, comments, suggestions | Newton Cheung, Victoria Kanzkai |
Professoriate Actions by Department:
Please contact them via the shared email address for professoriate actions: som-professoriate@stanford.edu
ANDREW JEPSEN
- Anesthesiology, Perioperative and Pain Medicine
- Dermatology
- Obstetrics and Gynecology
- Pathology
- Psychiatry and Behavioral Sciences
- Radiation Oncology
- Radiology
EMMA LINDLEY
- Basic Science Departments (list)
- Comparitive Medicine
- Cardiothoracic Surgery
- Emergency Medicine
- Neurology
- Neurosurgery
- Orthopaedic Surgery
- Surgery
- Urology
JESSICA NEGRETTE
- Medicine
- Opthalmology
- Otolaryngology - Head and Neck Surgery
- Pediatrics
As institutes partner with academic departments for professoriate actions, the corresponding OAA staff for the academic department will be the institute contact.
CE, Instructor and Clinical Scholar Actions by Department:
JESSICA GUZZI
All Clinician Educator Ranks
- Dermatology
- Neurology
- Neurosurgery
- Orthopaedic Surgery
- Pediatrics
- Radiology
SHANNON MOOERS
All Clinician Educator Ranks
- Emergency Medicine
- Obstetrics and Gynecology
- Ophthalmology
- Otolaryngology
- Pathology
- Psychiatry
- Surgery
TODD BASTIN
All Clinician Educator Ranks
- Anesthesia
- Cardiothoracic Surgery
- Medicine
- Radiation Oncology
- Urology
Barbara Sales-Kahn reviews Instructor and Clinical Scholar actions for all departments.
Ashley Klein will process Clinician Educator actions for the Consortium.