Whom Should I Call?
OAA staff contacts for questions about general issues or specific department actions:
| Action | Primary Contact |
2113 Processing |
Lisa Joo |
Adjunct Clinical Faculty |
Lisa Joo |
| Adjunct Clinical Faculty Appointments and Promotions Committee | Lisa Joo |
| Adjunct Faculty Appointments, Reappointments and FTE changes | Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| All Professoriate Actions: search waivers, search reports, offer letters, courtesy appointments, secondary appointments, joint appointments, appointment extensions | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Annual Reporting - Departments (counseling, faculty actions, terminations) | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Appointments and Promotions Committee | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Assistant Professors Review Committee | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Associate Dean Meetings with CE's and Assistant Professors | Victoria Kanzaki |
| Billets (PeopleSoft Positions) | Bee Kahn-Sales |
| Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor, including (Affiliated): appointments, reappointments and promotions | Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez and Todd Bastin (Please consult below) |
| Clinical Instructor, including (Affiliated): appointments and reappointments | Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez, and Todd Bastin (Please consult below) |
| Clinical Scholar appointments and reappointments |
Ashley Klein, Bee Kahn-Sales |
| Clinician Assistant Professor Appointments and Promotions Committee | Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez, and Todd Bastin (Please consult below) |
Clinician Educator Appointments and Promotions Committee |
Ashley Klein, Jessica Guzzi, Shannon Mooers, Karina Velazquez, and Todd Bastin (Please consult below) |
Complaints and Grievances |
Ellen Waxman |
| Data Coordinator for: Clinician Educators, including (Affiliated); Instructors, including (Affiliated) | Bee Kahn-Sales |
| Data Coordinator for: Visiting Faculty; Visiting Scholars; Lecturers; Adjunct Professors; Adjunct Clinical Faculty; Visiting Postdoctoral Scholars Sabbaticals; PDLs; other types of leave | Bee Kahn-Sales |
| Data Coordinator for: Emeriti; Professoriate changes (i.e. Promotions and FTE changes) | Bee Kahn-Sales |
| Data Management and Reporting | Karen Flores, Angel Zelazny |
| Departures Mailing List | Karen Flores, Angel Zelazny |
| Emeriti Faculty Recalls | Ellen Waxman |
| Endowed Faculty Scholarships | Adam Sherman |
| Endowed Professorships | Adam Sherman |
| Executive Committee Meeting | Victoria Kanzaki |
| FAA Mentor/Mentee/Peer Program | Ashley Klein , Shannon Mooers |
| Faculty Billets System | Bee Kahn-Sales |
| Faculty Handbook (School of Medicine) | Adam Sherman |
| Faculty Onboarding | Karen Flores (som-facultyonboarding@stanford.edu) |
| Faculty Relations, Policies and Practices | Ellen Waxman |
| FARM and FASA access | Victoria Kanzaki |
| FRIP (Faculty Retirement Incentive Program) | Ellen Waxman |
| FSAT (Faculty Search and Applicant Tracking) | Jessica Negrette, Amber Burke, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu)(Please consult specifics below) |
| Instructor Appointments and Reappointments | Ashley Klein, Bee Kahn-Sales |
| Lecturer and Senior Lecturer Appointments, Reappointments, and FTE changes | James Eubank, Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Mailing List Management (FAA and DFA) | Newton Cheung, Victoria Kanzaki |
| Policy Initiatives | Adam Sherman |
| Practice Policy Exemption Processing | Karina Velazquez |
| Professional Development Leave and Unpaid Leaves of Absence (LOA) | Lisbeth Fuentes- Fernandez, Todd Bastin (som-leaves@stanford.edu) |
| Resignation Notifications | OAA Contact for department and faculty line |
| Retirement Notifications (including Faculty Retirement Incentive Program) | Ellen Waxman |
| Sabbaticals and Leaves without Salary (LWOS) | Lisbeth Fuentes-Fernandez, Todd Bastin (som-leaves@stanford.edu) |
| Search initiation requests (professoriate) | Lisa Joo, Jessica Negrette, Andrew Jepsen, Carla McCormack, and Emma Lindley (som-professoriate@stanford.edu) (Please consult specifics below) |
| Trainings and Staff Workshops | Adam Sherman |
| Visiting Faculty and Other Teaching Staff (AST-OTS): Appointments, Reappointments, and FTE changes | James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Visiting Postdoctoral Scholars: Appointments and Reappointments | James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Visiting Scholars: Appointments and Reappointments | James Eubank, and Lisbeth Fuentes-Fernandez (som-visiting_short_term@stanford.edu) |
| Website maintenance, comments, suggestions | Newton Cheung, Victoria Kanzkai |
Professoriate Actions by Department:
Please contact them via the shared email address for professoriate actions: som-professoriate@stanford.edu
CARLA MCCORMACK
- Anesthesiology, Perioperative and Pain Medicine
- Medicine
- Ophthalmology
ANDREW JEPSEN
- Dermatology
- Obstetrics and Gynecology
- Otolaryngology - Head and Neck Surgery
- Pathology
- Radiation Oncology
- Radiology
EMMA LINDLEY
- Cardiothoracic Surgery
- Emergency Medicine
- Neurology
- Neurosurgery
- Orthopaedic Surgery
- Pediatrics
- Surgery
- Urology
As institutes partner with academic departments for professoriate actions, the corresponding OAA staff for the academic department will be the institute contact.
CE, Instructor and Clinical Scholar Actions by Department:
KARINA VELAZQUEZ
All Clinician Educator Ranks
- Anesthesia
- Obstetrics & Gynecology
- Orthopaedic Surgery
- Otolaryngology
- Radiology
TODD BASTIN
All Clinician Educator Ranks
- Cardiothoracic Surgery
- Medicine
- Radiation Oncology
- Urology
- Ophthalmology
Bee Kahn-Sales reviews Instructor and Clinical Scholar actions for all departments.
Ashley Klein will process Clinician Educator actions for the Consortium.