Monthly OAA Announcements

The Office of Academic Affairs would like to invite you to an informal Faculty Affairs networking event on Thursday, August 7th. Our office is coming together for our quarterly in-person service day, and this is the perfect opportunity to connect with our colleagues across the School of Medicine. We will be meeting in the courtyard of the 1520 Page Mill Road building and invite you to join us from 10:45am – 12:15pm. Plenty of free parking is available, and light refreshments will be provided during this event; to support our ability to plan for the appropriate number of attendees, please be sure to accept or decline the invite that was sent on 06/26. If you need the invitation to be resent, please reach out to Elisabeth Cagle.

As a kind FYI, we have notified all Clinician Educators about the upcoming workshops for the next academic year 2025/2026. These are also posted on our faculty workshops page. The targeted audience will receive a formal notification to register three months prior to the workshop date. Please feel free to announce these workshops in department newsletters/communication.

If you have any questions, please contact Ashley Klein (aklein2@stanford.edu)

The Office of Faculty Advancement has issued updated language for advertisements and letters announcing professoriate faculty positions. For positions previously posted without this language, you do not need to revise active position advertisements. Please do ensure that all new job postings include the updated statements, including abbreviated job ads. The updated language can be found in the search ad and solicitation letter templates (linked below) and on OAA’s website.

Search Ad Template

Abbreviated Ad Template

Candidate Solicitation Letter

We have created a new Smartsheet Dashboard which we hope will serve as a quick reference for FAAs as you assemble long forms. While it has a specific emphasis on requirements and best practices for referee and trainee grids, it also can serve as a landing page for a clear and focused approach to viewing action requirements.

The link to the new tool is on our OAA website, under Evidence Tables and Guidelines.

Take a look around and let us know what you think!

In response to the updated long form requirements, we have revised our Chair’s cover memo guidelines to reflect added emphasis on teaching and clinical evaluation details. We hope this serves as a helpful resource. Please continue to refer to our Narrative Report guidelines for detailed instructions as well.

We have created a new template for notifying candidates of short-term appointment extensions. It is posted on OAA’s website under Letters, Templates, and Forms. We suggest this template be used when additional time is needed to complete the long form and receive approval. Please attach a draft of this letter to your appointment modification FASA transactions.

As we approach the end of the Academic Year, please ensure that you close-out all completed faculty searches in FSAT. It causes confusion for central University reporting if a search is left open after search activities are concluded. It is also critical that your applicants be properly dispositioned at time of closure. (Meets Basic Requirements -> Definitive Pool [if applicable] -> Final Status). Thank you!

Please reach out to your friendly neighborhood Professoriate Team if you have any questions. Thank you! som-professoriate@stanford.edu

All LOI/OL templates have been updated. Please be sure to download the latest templates from the OAA website to ensure you are using the most up-to-date templates.

We have included a new process for visitors who do not show up for their appointment found on our Visiting & Short-Term Faculty Information page.

A new Checklist has been added for processing a termination in FASA. For all termination request for Visiting & Short-Term Faculty population, please use the Non-renewal or Resignation of Appointment Checklist.