Monthly OAA Announcements

Welcome back to a new year! OAA is excited for all that 2026 will bring and to partner with you to make this year even more successful than the last. We know this year will be one of continued commitment to our collective mission to recruit, retain, and support the very best faculty at Stanford Medicine. It will also bring change, as each year does, and together we can navigate that change with confidence through open communication, the sharing of best practices, and collaborative and creative problem solving. Please reach out whenever we can help and whenever you have ideas for improving our work together.

We announced our 2026 Roundtables schedule last month but are sending a reminder this month as well.

We needed to postpone our first presentation on MedLeave, which was originally scheduled for last week but will be held on 2/12 instead due to a few remaining updates to the system that are being finalized. Stay tuned for an invitation to that roundtable next month.

For the rest of the schedule for 2026, please go check it out and remember to reach out to us if there is a topic that you think may be of value for your department or for the wider Faculty Affairs network. We use your feedback when developing the roundtable schedule and are happy to add in additional trainings and roundtables as appropriate throughout the year. If there is something you would like to see, please reach out to Elisabeth Cagle (ecagle@stanford.edu) to explore further.

The recently passed California Senate Bill 642 (SB642) updated the California Pay Transparency Act and adjusts the required language for faculty and CE job application advertisements, effective January 1^st, 2026. As of that date, all faculty and CE job advertisements must include the addition indicated below in bold:

“Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position upon hire."

As noted below, relevant templates managed by OAA have been updated. Please ensure this language is used for all faculty and CE job postings moving forward.

Please be sure that you are using the most up to date templates before soliciting or downloading. Such as CES, TES and offer letter templates.

In response to the updated California Pay Transparency Act language (as noted above), we have updated the templates on our website for faculty search advertisements. As always, please refer to the Letters, Templates, and Forms section of our Faculty Affairs Resources page on the OAA website for the most accurate and up to date versions of this and other formal templated documents.

In an effort to help departments avoid over/under payments and payments charged incorrectly during leaves, we kindly encourage that faculty members, whenever consider starting their planned leaves on the 1^st or 15^th of each month and ending their planned leaves on either the 16th or last day of each month to ensure alignment with the payroll periods. We have updated the Office of Academic Affairs Leaves page with this reminder.