Monthly OAA Announcements

September 2020 OAA Announcements

• Pilot Program: Review of Professoriate Sear Reports utilizing Track-Changes
• Professoriate Zoom Office Hours
• Updates: Professoriate Toolbox resources
• Updates: Practice Policy Exemption Form
• Updates: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
• Upcoming Visiting & Short-Term Faculty Zoom Discussions
• Reminder: Proof of Funding for Visiting Scholar and Visiting Postdoctoral Scholars
• Reminder: Organization of Clinician Educator actions in OAA
• Clinical Excellence Survey Update 

Pilot Program: Review of Professoriate Search Reports utilizing Track-Changes

The SoM-Professoriate group is pleased to offer a pilot program for school review of search reports. If a department chooses to “opt into” the pilot program, the Academic Affairs Manager will review the search report narrative in word formatting and will provide inline feedback throughout the document utilizing the track-change and commentary features. If your department would like to participate in this pilot program, please contact the SoM-Professoriate group via their shared email address: som-professoriate@stanford.edu.

Professoriate Zoom Office Hours

• Monday (10:00-11:30AM): Jessica (https://stanford.zoom.us/my/jessicanegrette; password: 559625)
• Wednesday (2:00- 3:30PM): Emma (https://stanford.zoom.us/my/emmalindley; password: 20192020)
• Thursday (1:30-3:00PM): Mary (https://stanford.zoom.us/my/marycatewatten; password: 20192020)

The SoM-Professoriate group has reviewed and updated available Professoriate Toolbox resource documents. The following sections have been enhanced to optimize available resources:

• Letters, Templates, + Forms
• Evidence Tables + Guidelines

Updates: Practice Policy Exemption Form 

An updated Practice Policy Exemption form has been uploaded to the Toolbox. Please start using the revised form effective immediately.

As a reminder from Risk Management, please note the following:

• Departments should submit the practice policy exemption prior to beginning outside clinical work.
• Minimum recommended requirements for outside coverage  
  • Insurance Coverage term is current to cover the dates of the activity and name the provider as an Insured Party to the coverage.
  • Minimum limits recommended for Professional Liability/ Malpractice coverage are: $1 million per occurrence/ $3 million in the aggregate.
  • Verify type of coverage, and if coverage is claims-made, confirm that tail coverage is provided or available after activity ends.
  • Insurance carrier rated AM Best A+.

If you have any questions, please contact Ashley Klein. If there are questions regarding coverage, please contact Risk Management.

Updates: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation

The Provost’s Office has updated the offer letters for Short Term and Visiting Faculty. We have updated our template letters and they can be found in the Toolbox at (https://med.stanford.edu/academicaffairs/tools/letter-templates.html).  In addition, Bechtel has raised their fees and the new fees are reflected in the updated letters.

You will notice that there are more letter options; the new options reflect criteria based on pay and benefit eligibility. To assist you, we have also put together a guide to help you determine which template to use: https://stanfordmedicine.app.box.com/file/714550943446?s=kmsldq0rgreee5wran4rbm4i962yat9p.

Please begin using the updated templates immediately as they reflect the updated fees from Bechtel. We will no longer accept the old templates beginning 10/1/20.  If you have questions, please either email som-visiting_short_term@stanford.edu or you can send a zoom meeting request to Mary for a quick chat. Her regular zoom office hours are on Thursdays 1:30-3:00 PM.

Upcoming Visiting & Short-Term Faculty Zoom Discussions

Beginning in September 2020, Mary will model the preparation of a visiting/short term faculty request and the corresponding OAA review. These sessions will be offered on the 1st and 3rd Wednesday of each month (1:15-2:00 PM). To join these zoom discussions, access the zoom room at https://stanford.zoom.us/my/marycatewatten; password: 20192020. Departments are encouraged to send Mary a scenario in advance for group discussion/modeling.

Reminder: Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars - Updated Minimum FY 2021

The minimum funding requirement for visiting scholars and visiting postdoctoral scholars is tied to the current first year postdoctoral stipend. On September 1, 2020, this amount will increase to $64,268 per year/ $5,355.67 per month.

Reminder - Organization of Clinician Educator actions in OAA

Effective September 1^st, please see the table below for whom to submit Clinician Educator actions to in FASA (Clinical Scholar and Instructor actions remain with Todd Bastin). Please note, you will see me reviewing actions from all departments but you should follow the chart below for who to contact or submit FASA transactions to.

Clinical Excellence Survey Update

Effective October 1, there will be a revised Clinical Excellence Survey posted on the OAA website.  Please use the revised survey for all new actions initiated after October 1.  Actions currently being processed with the existing Qualtrics template will be accepted in the transition.