Monthly OAA Announcements

Applications, renewals, and separations for California Medical Licensure Exemptions (Sections 2111, 2113, 2168) must be routed to Dr. Becky Blankenburg prior to submission to the Medical Board of California. Dr. Blankenburg is now the Director of GME, Designated Institutional Officer (DIO), and Special Programs Coordinator to the Medical Board of California. If you have any questions regarding California Medical Licensure Exemptions or related processes, please contact Dr. Blankenburg at rblanke@stanford.edu or 650-723-5948.

Please refer to this link for additional information and/or relevant applications/forms

https://med.stanford.edu/gme/housestaff/current/ca_md_license/ca_md_license_exemptions.html

In the January 2025 edition of OAA’s monthly announcements, we shared an update from the Diversity and Access Office describing the process for requesting travel accommodations for faculty with a medical condition. We have since received clarifying guidance from Employee and Labor Relations as follows:

We received some additional feedback regarding the travel accommodation request process for faculty.  As you may have heard, there are concerns with requiring faculty to complete the full workplace accommodation process per the AGM for travel accommodation requests.  In many cases, faculty may only need a travel accommodation for a disability or medical condition and do not otherwise need any additional workplace accommodations. 

One option to consider is if a faculty member is requesting a travel accommodation for a medical condition, the Faculty Affairs Officer can confirm whether or not they need any other workplace accommodation.  If no additional accommodation is needed, the Faculty Affairs Officer can review and process the travel accommodation request without needing to go through all of the steps under the Administrative Guide.

There is a new process document for CE Concurrent Appointments. The document was created with the intention to help streamline the Concurrent Appointment process for Clinician Educators and aims to answer all outstanding questions/concerns regarding Concurrent Appointments.

You will notice the document is broken down into three main sections:

1. Compile the File—where you will find the required materials for each Appointment Type/action
2. Submitting to FASA—where we explain how to submit concurrent actions
3. Appointment Types—a breakdown of the 3 Appointment Types

No updates for March 2025

Thank you to all who joined our February FAA Roundtable. You can find the presented materials in the FAA Roundtables section of the OAA website. Updated guidelines are available in the Evidence Tables + Guidelines section to the Faculty Affairs Resources page. Please reach out to the Professoriate team if there are questions.

The University has updated the link to the IDEAL initiative webpage. We have updated our template search ad & search solicitation letter to reflect the correct link. The template search ad & solicitation ad are available in the Letters, Templates, + Forms section of the Faculty Affairs Resources page.  We recommend departments update their job posting in FSAT with the new link.

We love your questions and remain committed to prompt, effective support for all departments.  For our team’s benefit, both for development and consistency, we kindly ask that folks submit their queries to our som-professoriate@stanford.edu inbox, rather than through the Slack messaging tool.  Thank you!

No updates for March 2025

We have been asked by the Educational Programs and Services office to update the policy language for Adjunct Professors.

Previously the policy language indicated that Adjunct Professors may be the primary instructor or co-instructor of courses. However, this is not the case. The primary instructor must be a faculty member appointed in the University Tenure Line (UTL), Non-Tenure Line (NTL), University Medical Line (UML), or Clinician Educator (CE) line and must be listed on the course in addition to the Adjunct Professor.

It was brought to our attention that the SOM department course administrators, who enter instructor information into EPS’s scheduling system for their department’s classes, abide by the primary instructor requirement. This has been communicated since 2021 when the policy was confirmed with the Assistant Dean. EPS has indicated that departments have been informed of the existing policy in trainings and communication, and is available on their website.

Currently we will not change how we process the Adjunct Professor appointments in FASA. If there are any questions, please reach out to James Eubank (james.eubank@stanford.edu; som-visiting_short_term)

In an effort to help departments avoid over/under payments and payments charged incorrectly during leaves, we kindly encourage that faculty members, whenever feasible, consider starting and ending their planned leaves on either the 1st or the 16th of each month to ensure alignment with the payroll periods. We have updated the Office of Academic Affairs Leaves page with this reminder.

No updates for March 2025