Keeping Up to Date
March 2024 Announcements
General Announcements | Effective/Due Date |
Reminder: Background Questionnaires | Ongoing |
Clinician Educators | Effective/Due Date |
Office Hours – Jessica Guzzi | Immediately |
Changes to CE Staff Responsibilities | 04/01/24 |
Other Teaching Titles | |
Updated Clinical Scholar (GME) Offer Letter and Compensation | Immediately |
Professoriate | Effective/Due Date |
When do I include 360 evaluations in a long form review? | Immediately |
New FSAT Resource—FSAT Phases | Immediately |
Roundtable Recap—FSAT Open Forum | Immediately |
Systems and Reports | Effective/Due Date |
No updates for March 2024 | March 2024 |
Visiting and Short-term Faculty | Effective/Due Date |
OL/LOI Updates | Immediately |
Adjunct Clinical Faculty | Effective/Due Date |
Reminder: Adjunct Clinical Faculty Compliance |
Ongoing |
Reminder: Background Questionnaires
Reminder: Background Questionnaires
Effective: Ongoing
We have noticed a few common mistakes and omissions on the background questionnaires that have been submitted recently. Please check for the following issues before submitting background questionnaires to OAA:
- Candidate’s first and last name at top left corner that reads “Candidate Name” and all questions answered.
- If there is an affirmative answer and the candidate would like to add an explanation, they can write this directly on the form or attach another page.
- All background questionnaire forms need to be submitted before the candidate’s actual start date.
- Please see below on the different populations’ protocols on how to submit.
Clinician Educators
Upload the background questionnaire to your dynamic view in smartsheets where you obtained the offer letter.
Instructors (w/ Clinical Duties)
Upload to FASA associated with the appointment.
Professoriate
Email background questionnaire to som-professoriate@stanford.edu
Office Hours – Jessica Guzzi
Jessica Guzzi now has designated Office Hours every Thursday from 1:30PM–2:30PM PST. If she is your Department’s CE Manager, please feel free to join her personal Zoom Room (Password: 291209) weekly (at any time within this hour) for general questions or discussion regarding any and all Clinician Educator (CE) matters.
Please Note
This timeslot is dedicated to “open” discussion and/or Q&A and is not a private forum; other FAAs may be included on the call. If you need individualized training and/or discussion sessions, please reach out to Jessica privately via email at jcguzzi@stanford.edu.
Jessica is excited to provide this additional CE resource for the departments she supports and looks forward to personally connecting with more FAAs moving forward!
Changes to CE Staff Responsibilities
Starting April 1, 2024, the Clinician Educator team is updating the contacts for each department (table below). Please be sure to select the correct OAA approver in FASA for your actions and direct any questions to the appropriate CE member with Ashley Klein copied starting April 1st. You may find the updated responsibilities here on our website.
Department |
CE Contact |
Anesthesiology, Perioperative and Pain Medicine |
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Basic Science Departments (list) |
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Cardiothoracic Surgery |
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Dermatology |
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Emergency Medicine |
|
Medicine |
|
Neurology |
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Neurosurgery |
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Obstetrics & Gynecology |
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Ophthalmology |
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Orthopaedic Surgery |
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Otolaryngology - Head & Neck Surgery |
|
Pathology |
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Pediatrics |
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Psychiatry & Behavioral Sciences |
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Radiation Oncology |
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Radiology |
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Surgery |
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Urology |
Please contact Ashley Klein (aklein2@stanford.edu) with any questions about these update responsibilities.
Updated Clinical Scholar (GME) Offer Letter and Compensation
Given the recent ratification of the Union contract for residents, we have made a few small changes to the GME/Clinical Scholar Offer Letter regarding salary and compensation. Salary must be based on GME PGY step amount found on the GME website, and incentive plan language has been removed. Also, this population is not eligible for any compensation above the salary amount. Any questions about additional compensation should be directed to Ann Dohn (adohn1@stanford.edu) in the GME office.
When do I include 360 evaluations in a long form review?
There has been some understandable confusion about when departments should include completed 360 evaluations in a long form review. To help, we’ve designed a simple flowchart that we hope clears this up. As always, please reach out to the Professoriate team for any questions about individual cases. You can always find a link to the flowchart on our OAA Website, under Faculty Affairs Resources -> Appointments & Promotions ->Guidelines.
New FSAT Resource—FSAT Phases
University IT has developed a new FSAT Resource, “FSAT Phases”, designed for new FAAs or as a fresh tool for users to gain a broad-overview of the FSAT system. This document is now available on our OAA website’s FSAT overview page. Please note that there are links embedded within the document with more information.
Roundtable Recap—FSAT Open Forum
Thank you again for your participation and engagement in our February Roundtable. Please refer to the email from Jessica Negrette on 2/16/2024 , “Roundtable Materials and Other Resources“ for details on the many ways to get help. If you need more training, please do reach out to Jessica or the Professoriate team to schedule a 1-1 session. We aim to be proactive in scheduling trainings, but we appreciate your help to be sure we are meeting your needs. This applies primarily to non-FAA staff who are engaging with the FSAT system.
No updates for March 2024
OL/LOI Updates
An update has been made to the OL/LOI templates under the terms and conditions section for SU-18/SU-18A. Please continue to use the most up-to-date LOI templates found on the OAA website. OL/LOI templates can be found in the Letters, Templates, & Forms page. As a reminder, the checklists have the link to the appropriate and most up-to-date letter templates.
Reminder: Adjunct Clinical Faculty Compliance
If an Adjunct Clinical Faculty (ACF) member has a personal device and/or they have been issued a Stanford-owned computer that they use on the Stanford network, the ACF member is subject to the University’s compliance rules, and the department is responsible to ensure that the computer is compliant.
When an ACF appointment ends, the SUNet ID sponsorship (if applicable) must be terminated. This is a security risk, and the sponsorship must end at the same time that the ACF appointment ends.