Monthly OAA Announcements

Keeping Up to Date

December 2023 Announcements

General Announcements Effective/Due Date
Reminder: Impact of Winter Closure on OAA Processing Times December-January
2024 Faculty Affairs Roundtables January 2024
Clinician Educators Effective/Due Date
Practice Policy Exemption Immediately
Professoriate Effective/Due Date
Announcing New Faculty Immediately
New FSAT “Troubleshooting Demographic Report” Immediately
Close Your Searches in FSAT Immediately
Updates to Optional Field Labels in FSAT Application Form Immediately
Systems and Reports Effective/Due Date
No updates for December 2023 December 2023
Visiting and Short-term Faculty Effective/Due Date
No updates for December 2023 December 2023
Adjunct Clinical Faculty Effective/Due Date
No updates for December 2023 December 2023

General Announcements

Reminder: Impact of Winter Closure on OAA Processing Times

As the end of the year quickly approaches, we want to ensure there is transparency in our workloads so we can work together to process all actions in a timely manner. Please review the announcement on the OAA Website with guidance tailored by group with OAA. As always, don’t hesitate to reach out with any questions or concerns.

2024 Faculty Affairs Roundtables

A list of our planned roundtables for next year is up on the website. If there is an additional topic you would be interested in adding to the schedule, please contact Elisabeth Cagle.


Clinician Educators

Practice Policy Exemption

When submitting practice policy exemption (PPE) forms, you may now submit these requests to Rowan Geistmann. If anyone has any questions regarding PPEs, please contact Rowan and copy Ashley Klein. The contact page on OAA’s website has also been updated to reflect this.


Professoriate

Announcing New Faculty

The Provost’s Office has reminded us that we are to avoid any communications or announcements regarding incoming faculty, such as department website updates or a candidate’s social media postings, prior to the incumbent's official appointment approval. We appreciate your help to monitor communications to this effect until you receive notice of Provost’s office approval from OAA. Thank you!

New FSAT “Troubleshooting Demographic Report”

There is a new report available in FSAT to all users with Department Admin authority. The “Troubleshooting Demographic Report” is meant to help users track faculty candidates’ status history at a glance.  We hope this report will prove useful when the number of candidates in the applicant pool (Meets Basic Requirements), the Long List, and the Short List do not match what is reflected in the Demographic Report.    

Close Your Searches in FSAT

As a reminder, please be sure to “close” all completed searches in FSAT. We need to accurately account for the final status of each search (“Filled”, “Not Filled”, “Canceled”), as well as for each candidate within the search.  Please take care to select the correct applicant status for each candidate that meets basic requirements. Final status options are: “Not Selected”, “Not Selected- Definitive Pool”, “Offer Declined”, or “Offer Accepted”. Please note that those candidates who were not selected, but were in the definitive pool, should be placed in the “Not Selected- Definitive Pool” status. This reporting is tracked at the University level..    

Updates to Optional Field Labels in FSAT Application Form

At the direction of the Provost’s Office, there have been changes to some optional field label wording in application forms used within FSAT for all Schools.  Stanford does not ask for a stand-alone diversity statement as part of the application process for faculty positions.  In order to eliminate any possible confusion created by the optional field labels, the "Optional Diversity Statement" field is now labeled "Supplemental Application Materials #4 (see ad, e.g. cover letter, publication reprints, additional research and/or teaching statements)".


Systems and Reports

No updates for December 2023


Visiting and Short-term Faculty Announcements

No updates for December 2023


Adjunct Clinical Faculty Announcements

No updates for December 2023