We have updated the format for our FAA Resource pages! You can now filter your search by either Faculty Action (Appointments & Promotions, Faculty Search, or Other Faculty Affairs Resources) or by Resource Type (Checklists & Cover Pages, Guidelines, or Letters & Templates) via the box below this text.
Filter By Faculty Action
Filter By Resource Type
- Checklists
- Evidence Tables & Guidelines
- Letters, Templates & Forms
Appointments & Promotions
Background Questionnaire Forms
CES/PES Report
- CES Report Template (.qsf)
- PES Report Template (.qsf)
- CES Evaluation Form Instructions (PDF)
Sample CVs
- Sample CV (Professoriate) (.docx)
- Sample CV (CE)(.docx)
Trainee Evaluation Qualtrics Survey
Clinician Educators
| Letter | Population | Letter Type |
CE Offer Letter (.docx) | CE | Offer |
CE (Affiliated) (.docx) | CE (A) | LOI |
| Addendum for Change to Appointment Dates (.docx) | CE | Addendum |
Addendum for FTE Change (.docx) | CE | Addendum |
Addendum for Adding Administrative Role (with a supplement) (.docx) | CE | Addendum |
| Addendum for Renewing Administrative Role (with a supplement) (.docx) | CE | Addendum |
| Addendum for Ending Administrative Role (with a supplement) (.docx) | CE | Addendum |
| Addendum to Change Existing Administrative Role (with a supplement) (.docx) | CE | Addendum |
Addendum for Duties Changes or Other than Overall FTE Change (.docx) | CE | Addendum |
Referee Solicitation Letter: CE (.docx) | CE | Letter |
Trainee Solicitation Letter: CE (.docx) | CE | Letter |
Professoriate & Emeriti
| Letter | Population | Letter Type |
| Professoriate SUMC (.docx) | UML, UTL, NTL-R, NTL-T | Offer |
Professoriate VAPAHCS (.docx) | UML, UTL, NTL-R, NTL-T | Offer |
Addendum for FTE Change (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum for Adding Administrative Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum for Renewing Administrative Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum for Ending Administrative Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum to Change Existing Role (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| Addendum Other than FTE Change (.docx) | UML, UTL, NTL-R, NTL-T | Addendum |
| UML, UTL, NTL-R, NTL-T | Letter | |
Referee Solicitation Letter: UML (.docx) | UML | Letter |
Referee Solicitation Letter: UTL (.docx) | UTL | Letter |
| NTL(R) | Letter | |
| NTL(T) | Letter | |
| UML, UTL, NTL-R, NTL-T | Letter | |
| Referee Re-Solicitation Letter: Professoriate (.docx) | UML, UTL, NTL-R, NTL-T | Letter |
Template
- Transmittal Memo Example UML Cont Term (.docx)
- Counseling Memo Example UTL Prom Tenure (.docx)
- Narrative Report Example UML Cont Term (.docx)
- Counseling Memo Example Cont Term (.docx)
- Narrative Report Example UTL Tenure Prom (.docx)
- Transmittal Memo Example UTL Prom Tenure (.docx)
- Emeritus Recall Letter Template (doc)
Adjunct Clinical Faculty
- ACF Letter of Invitation (.docx)
- Sample ACF Transmittal Memo (.docx)
- Referee Solicitation Letter: ACF (.docx)
- Trainee Solicitation Letter: ACF (.docx)
Clinical Scholars
| Letter | Population | Letter Type |
| Clinical Scholar | Offer | |
| Concurrent Fellow/Clinical Scholar | Offer | |
Addendum for FTE Change (.docx) | Clinical Scholar | Addendum |
Addendum Other than FTE Change (.docx) | Clinical Scholar | Addendum |
| Referee Solicitation Letter: Clinical Scholar (.docx) | Clinical Scholar | Letter |
Instructors
| Letter | Population | Letter Type |
Instructor Offer Letter (.docx) | Instructor | Offer |
Instructor (Affiliated) (.docx) | Instructor (A) | LOI |
Addendum for FTE Change (.docx) | Instructor | Addendum |
Addendum Other than FTE Change (.docx) | Instructor | Addendum |
| Instructor | Letter | |
| Instructor | Letter |
Visiting & Short-Term Faculty
Advanced Lecturer
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendum
- Addendum for FTE Change (.docx)
Notice
- Notice of Non-Renewal (.docx)
Solicitation Letters
Adjunct Professor / Adjunct Lecturer (Paid)
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendums
- Addendum for FTE Change (.docx)
- Addendum – Other Than FTE Changes (.docx)
Solicitation Letters
Adjunct Professor / Adjunct Lecturer (Unpaid)
LOI
- Appointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
- Reappointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
Addendum
Solicitation Letters
Lecturer (Paid)
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (Per Course Hour) (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendums
- Addendum – Other Than FTE Changes (.docx)
- Addendum for FTE Change (.docx)
Notice
- Notice of Non-Renewal (.docx)
Solicitation Letters
Lecturer (Already 100% Employed at Stanford)
LOI
- Appointment: For SoM Teaching & Already 100% Employed at Stanford (.docx)
- Reappointment: For SoM Teaching & Already 100% Employed at Stanford (.docx)
Addendum
Notice
- Notice of Non-Renewal (.docx)
Solicitation Letters
Professor of Practice
Offer Letters
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Solicitation Letters
Visiting Faculty - Paid
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Addendums
- Addendum – Other Than FTE Changes (.docx)
- Addendum for FTE Change (.docx)
Solicitation Letters
Visiting Faculty - Unpaid
LOI
- Appointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
- Reappointment: Unpaid (Includes SoM Teaching Assignment) (.docx)
Addendum
Visiting Instructor - Paid
Offer Letters
- Appointment: Paid Hourly (.docx)
- Appointment: Paid Salary (No Benefits) (.docx)
- Appointment: Paid Salary (Benefits) (.docx)
- Reappointment: Paid Hourly (.docx)
- Reappointment: Paid Salary (Covers Benefits & No Benefits) (.docx)
Solicitation Letters
Visiting Instructor - Unpaid
LOI
- Appointment Unpaid (.docx)
- Reappointment: Unpaid (.docx)
Visiting Postdoctoral Scholar
LOI
- Appointment Visiting Postdoctoral Scholar (.docx)
- Reappointment: Visiting Postdoctoral Scholar (.docx)
Solicitation Letters
Faculty Search
Professoriate & Emeriti Letters and Forms
| Letter/Form | Population | Type |
Professoriate SUMC (.docx) | UML, UTL, NTL-R, NTL-T | Offer |
Professoriate VAPAHCS (.docx) | UML, UTL, NTL-R, NTL-T | Offer |
| UML, UTL, NTL-R, NTL-T | Form |
Templates
- Sample Search Ad - UML Pediatrics (.docx)
- Sample Search Ad - UML Surgery (.docx)
- Sample Search Ad - UML/UTL VA (.docx)
- Sample Search Ad - UTL HRP
- Search Solicitation Letter Template (.docx)
- Search Waiver Transmittal Memo Example (.docx)
- Template Abbreviated Search Ad (.docx)
- Template Candidate Interview Schedule
- Template Faculty Rejection after Screening
- Template Faculty Rejection after Interview
- Template Search Ad (.docx)
Other Faculty Actions
Templates
- 2113 Dean's Letter Template (.docx)
- Board of Trustees Report Biography Template (.docx)
- Leaves Exception Request Memo Template (PDF)
Forms
- CE Annual Counseling Form (.docx)
- Conflict of Interest Disclosure (.docx)
- Faculty Leave / Departure Data Security Attestation (PDF)
- Medical Malpractice Insurance Form (PDF)
- New Parent Extensions (Professoriate) (PDF)
- Personnel Action Form (PAF) - Form is at the Faculty Compensation site
- Practice Policy Exemption (.docx)
- Professor of Practice- Referee Grid
- Professoriate Annual Counseling Form (.docx)
- Professoriate Annual Counseling Form with Annotation (.docx)
- Professoriate Senior Faculty Annual Counseling Guidelines (.docx)
- Teaching Evaluation for Course (.docx)
- Search Initiation Request (PDF)
- Section 2113 Initial Request (.docx)
- Section 2113 Notice of Separation (PDF)
- Section 2113 Renewal Request (PDF)
- Teaching Evaluation for Ad Hoc Teaching (.docx)