Fellowships

Download   Rev. 10/06

Roles and Responsibilities for Fellowships--Website
This new website provides at-a-glance information regarding the roles for Principal Investigators (Fellows), Departments, Fellowship Office (Research Management Group), Office of Sponsored Research, and Accounting and responsibilities for various procedures, including proposal preparation, award negotation, acceptance, and initiation, post award management and compliance, progress and interim reports, continuation proposals, no cost extensions, and closeout.
.

SU-42FL Tutorial
(online guide to instructions, procedures and policies for
completing the SU-42FL routing form)

Helpful Hints

• Processing applications requires a thorough review of all documents, and entry into the University pre-award tracking system.  
  
  To facilitate this, University policy now requires that you submit your completed SU-42FL and application to the Fellowship Office in the Research Management Group at least 5 working days prior to the agency deadline. Complete applications are processed in the order received.
  

• Limited Submission Programs require an Internal Review pre-approval by a Selection Committee. In limited submission programs, the sponsor restricts the number of applications or proposals a campus can submit to the agency. The guidelines for these programs require institutions to screen pre-proposals or nominations to determine which applications will be submitted for competition. Limited funding opportunity announcements which contain internal submission deadlines and guidelines will be distributed via email and posted to a Calendar of Funding Opportunities website by Jeanne Heschele in the Research Management Group throughout the year. 
  

• The Institutional Representative will

• Sign the application and
  
• Provide a cover letter.
  
  [Cover letters are often optional to the agency, but are included as a courtesy. They also indicate that the application has been entered into the system, which makes funding procedures easier to complete when awarded.]

• Applications should be carefully checked before photocopying and/or mailing.

• The applicant and/or department is responsible for:
• Mailing
• Photocopying
• Scientific Corroboration
• Sending Animal or Human Protocol Information to the Agency
  
  

• Contact the Institutional Representative as soon as you receive the notice of award from the funding agency. In some cases the letters are copied to Institutional Representative but you should verify receipt in any case and verify whether you are accepting the award or not and if you are accepting the award based on the original award notice (i.e. dates).

•  Key points to look for in an award letter for activation :
  
  • Start and stop dates of the funding period
  • The dollar amount corresponding to the specific time period
  • Terms and conditions
  • Specific permission, if needed, to receive the fellowship as salary payments

     Top



Research Compliance-Human and Animal Subject, Biohazard, Radiologic safety approvals

The Institutional Representative will do the appropriate verifications of current human subject or animal protocol approvals.

IMPORTANT: Awards cannot be activated if human or animal protocols have not been obtained specifically for the agency and research project .

Fellows are responsible to work with the department administrator to make sure the proper protocols have been obtained.

Research Compliance website
Alice Haskett -- Human Compliance Officer-- 723-5244
Valerie Fratus -- Animal Compliance Officer-- 723-4550
Kathy McClelland -- Lab Compliance Officer-- 723-4697

Research Compliance Biohazard/R-DNA website
Ellyn Segal -- Biohazards/R-DNA --- 725-1473
Lance Phillips -Radiological Hazards --725-1412

      Top    

• Postdoc stipend checks are cut once a month at the end of the month.
  
• When asked to whom checks should be mailed , fellows should cite:

First Class Mail
Stanford University
P.O. Box 44253
San Francisco , CA 94144-4253

Federal Express
Wells Fargo Lockbox
Ramey Carringer (213) 614-3014*
Stanford University Lockbox 44253
3440 Walnut Ave, Bldg A, 2nd Floor
Fremont , CA 94538
*name and phone number now required for FEDEX deliveries.

Wire Transfer
Wells Fargo Bank
420 Montgomery Street
San Francisco, CA 94163

• Quarterly tax estimates must be filed by the postdoc for stipend payments. Postdocs should seek professional tax advice and/or browse the IRS and Cal State Franchise tax board home pages available from the Scholars' Handbook page on taxes.

Miscellaneous Stanford Identification Numbers

• Stanford's DUNS number for NIH applications is 009214214
  
• Stanford's Entity number for NIH applications is 94-115-636-5A1
  
• Stanford's animal assurance number is A3213-01
  
• Stanford's Human assurance number is FWA935
  
• Stanford's R-DNA/ Biohazardous Assurance number is MC-90-01

List of Fellowship funding opportunities by agency and deadline date   Download Excel Spreadsheet     Updated Feb. 2008

Research Management Group (RMG) funding opportunity website
with links to:  searchable databases, calendars, NIH, NSF and other resources

**SPECIAL ANNOUNCEMENTS**


*********************************************************************************
NIH Pathway to Independence (PI) Award (K99/R00)  
Program announcement
Frequently asked questions NIH K99/R00 FAQ Website

Tips for New NIH Grant applicants website

Deadlines: for K Series:
(See electronic submission transition schedule via grants.gov)
The program features a new opportunity for promising postdoctoral scientists to receive both mentored and independent research support from the same award.

Postdoctoral fellows--important notice
You will need to work with the Research Process Manager (RPM) in the Research Management Group who is assigned to your division or your department when compiling your NIH K series grant application.  Your RPM will need to assist you with the budget, Stanford and NIH policies and other components of your grant application. Please contact your RPM as soon as possible to alert them that you are considering applying for this RFA.  (Please allow as much time as possible to prepare your application.)
*********************************************************************************