Proposal Preparation & Submission

The Research Management Group (RMG) handles proposal submissions for all external funding (federal, foundations, & industry sponsors). Most proposals for internal funding at Stanford can be submitted directly to the program by the PI/Department as indicated in the announcement.

RMG requests a 30 day or more advanced notification with budgetary information for all proposal submissions. Early notice helps the Research Process Manager (RPM) manage the workload more efficiently and provide better and timelier service.

The School of Medicine Internal Proposal Deadline Policy requires that  the administrative components of your application be submitted to your Research Process Manager (RPM) at least 5 full business days in advance and the final  proposal at least 3 full business days prior to the sponsors due date.

Proposal Preparation & Submission Timeline

Actions Prior to Due Date

30-90 Days

PI Submits Proposal Intake form (PIF) to RMG.


10-30 Days

PI works with RMG to finalize budget. PI prepares application.


5 Days

Internal deadline for PI Waivers, budget, & administrative sections


3 Days

Internal deadline for PDRF and final science/proposal


0-3 Days

RMG performs institutional review and submits to sponsor

How to…

When preparing a proposal be sure to follow the sponsor eligibility requirements and guidelines provided in the funding opportunity announcement. If you have questions about the guidelines, you should contact your Research Process Manager (RPM).

  1. PI Eligibility & Waivers
  2. School of Medicine Internal Deadline
  3. Proposal Tools & Templates
  4. Proposal Intake Form (PIF)
  5. Budget Development
  6. Subawards
  7. Proposal Submission