Proposal Preparation & Submission

The Research Management Group (RMG) handles proposal submissions for all external funding (federal, foundations, & industry sponsors). Most proposals for internal funding at Stanford can be submitted directly to the program by the PI/Department as indicated in the announcement.

RMG requests a 30 day or more advanced notification with budgetary information for all proposal submissions. Early notice helps the Research Process Manager (RPM) manage the workload more efficiently and provide better and timelier service.

The School of Medicine Internal Proposal Deadline Policy requires that  the administrative components of your application be submitted to your Research Process Manager (RPM) at least 5 full business days in advance and the final  proposal at least 3 full business days prior to the sponsors due date.

The NIH implemented updated Common Forms requirements for Biosketches and Current & Pending (Other) Support (CPOS) effective January 25, 2026. These changes impact how information is prepared, where it is entered (SciENcv), and how it is reviewed as part of the proposal submission process.

Key Resources:

• ORA SciENcv Guide
• NIH Common Form Biosketch and Biosketch Supplement Instructions
• NIH Common Form Current and Pending Support Instructions
• NIH Common Form FAQs
• Stanford ORCID ID Information and Support

Questions and on-going support:

• SciENcv or Current Pending (Other) Support questions: CPOS General Inquiry Form

• Proposal submission questions: Your assigned RMG Research Process Manager

How to…

When preparing a proposal be sure to follow the sponsor eligibility requirements and guidelines provided in the funding opportunity announcement. If you have questions about the guidelines, you should contact your Research Process Manager (RPM).

1. PI Eligibility & Waivers
2. School of Medicine Internal Deadline
3. Proposal Tools & Templates
4. Proposal Intake Form (PIF)
5. Budget Development
6. Subawards
7. Proposal Submission