Proposal Submission
All proposals for external funding must be routed through the Office of Research Operations (ORO) for review, approval, and submission. ORO reviews for completeness and compliance and works with the PI to submit the application by the sponsor deadline. Depending on sponsor requirements, either ORO or the PI will submit applications via online portals. Please note, ORO does not photocopy or mail applications to sponsoring agencies.
Be sure to check with your Research Process Manager (RPM) for the appropriate submission method well in advance of the sponsor deadline.
Proposal Submission: Roles and Responsibilities
| Department Responsibilities | ORO Responsibilities | Resources |
| Prepares and submits pre-application / letter of intent (LOI) | RPM is involved when PI waiver is needed, when the sponsor requires a budget, or when the signature of an institutional official is needed. | |
| Identify Solicitation Number | ||
| Prepares PI waiver and obtains Department Chair or Division Chief’s signature | RPM reviews PI waiver for completeness and coordinates signature of Associate Dean for Research | PI Eligibility and Waivers |
| Completes and approves Proposal Intake Form (PIF) | Intake Team reviews PIF for completeness and assigns to an RPM. | |
| Initiates and completes entire application package | RPM works with PI to develop budget and completes budget form pages. RPM reviews justification for consistency with budget. | NIH How to Apply: Application Guide |
Compliance Issues: RPM initiates and routes effort waivers and IDC waivers for approval. RPM consults with CT RPM and Risk Management on the need to budget additional insurance for projects that involve research on human subjects that will be conducted in a foreign country. | ||
| Makes necessary corrections to application packet | RPM reviews grant application, identifies necessary corrections to PI / Department, signs and submits application to sponsor. |