Federal Agency Disclosure Resources
The following resources have been compiled to assist Stanford researchers and administrators with understanding the various disclosure requirements related to their research support, resources and time commitments. Disclosures can be required at the time of proposal, just-in-time (prior to award acceptance), prior approval requests, annual reporting and at any time during the life of the award. Federal agencies have expanded their disclosure requirements to include all paid or in-kind resources supporting a PI’s research program, whether the support is made through Stanford or provided directly to the PI.
For guidance regarding other Federal Sponsors (NSF, DoD, NASA, etc.), please visit the ORA Disclosure Resources webpage.
Further, a pair of informational webinars were held on January 13th and 20th, 2026 for the Stanford research community. The slide deck and the recording for the January 13th session can be found in the links below:
- January 13 & 20, 2026 NIH Common Forms & SciENcv Info Session Slides
- January 13, 2026 NIH Common Forms & SciENcv Info Session Recording
The following memo and guidance document was shared with departments with SU/VA Dually-Appointed Persons (i.e., SU/VA joint-appointed faculty):
- Memo to Departments with SU/VA DAPs: SU/VA Common Forms Guidance (February 2, 2026)
- NIH CPOS Common Form Guidance for SU/VA Dually-Appointed Persons
The following memo and guidance document was shared with Principal Investigators and their supporting research administrators and financial analysts/managers who have an Service Agreement (under RPH 13.7) which are active or under negotiation as of February 3, 2026:
- Memo to Service Agreement (RPH 13.7) PIs and Admins: Service Agreement Common Forms Disclosure Guidance (February 3, 2026)
- Service Agreement Common Forms Disclosure Guidance
NIH’s Instructions and FAQ’s can be found in the links below:
- Instructions for Biographical Sketch & Instructions for Biographical Sketch Supplement
- Instructions for Current and Pending (Other) Support (CPOS) Common Forms
- FAQ’s for Common Forms
This page was updated February 12, 2026.
Need further assistance? Have questions and/or feedback? Please submit questions and/or feedback by clicking HERE, and a member of the ORA-RMG Disclosures Team will respond to you shortly.