Federal Agency Disclosure Resources
The following resources have been compiled to assist Stanford researchers and administrators with understanding the various disclosure requirements related to their research support, resources and time commitments. Disclosures can be required at the time of proposal, just-in-time (prior to award acceptance), prior approval requests, annual reporting and at any time during the life of the award. Federal agencies have expanded their disclosure requirements to include all paid or in-kind resources supporting a PI’s research program, whether the support is made through Stanford or provided directly to the PI.
For guidance regarding other Federal Sponsors (NSF, DoD, NASA, etc.), please visit the ORA Disclosure Resources webpage.
All NIH applications with a due date on or after May 25, 2026, all senior/key personnel will need to complete and certify to completing Research Security Training within 12 months of the application submission.
The following memo and guidance document was shared with departments with SU/VA Dually-Appointed Persons (i.e., SU/VA joint-appointed faculty):
- Memo to Departments with SU/VA DAPs: SU/VA Common Forms Guidance (February 2, 2026)
- NIH CPOS Common Form Guidance for SU/VA Dually-Appointed Persons
The following memo and guidance document was shared with Principal Investigators and their supporting research administrators and financial analysts/managers who have an Service Agreement (under RPH 13.7) which are active or under negotiation as of February 3, 2026:
- Memo to Service Agreement (RPH 13.7) PIs and Admins: Service Agreement Common Forms Disclosure Guidance (February 3, 2026)
- Service Agreement Common Forms Disclosure Guidance
NIH’s Instructions and FAQ’s can be found in the links below:
- Instructions for Biographical Sketch & Instructions for Biographical Sketch Supplement
- Instructions for Current and Pending (Other) Support (CPOS) Common Forms
- FAQ’s for Common Forms
This page was updated September 15, 2026.
Need further assistance? Have questions and/or feedback? Please submit questions and/or feedback by clicking HERE, and a member of the ORA-ORO Disclosures Team will respond to you shortly.