Payment Schedule

Sponsors can provide different types of payment schedules that should be reviewed to understand the sponsor’s offer.

Sponsors may offer different payment structures that may include any of the following:

• a per subject payment either as a flat per visit amount or a detailed per visit payment that itemizes each procedure or clinical service required per protocol’s Schedule of Events
• payments to cover costs not included in the per subject payments, e.g. invoiceable items
• site fees or start-up costs, e.g. IRB fees, pharmacy fees
• details on the financial terms behind the Payment Schedule and specific line items
  • when the sponsor requires Stanford to submit an invoice
  • when the sponsor pays Stanford based on Case Report Form (CRF) completion/monitoring
  • details on partial payment withholdings
• indirect cost rate (IDC) may or may not be detailed
   

CT RMG assists in developing a cost estimate for conducting the study at Stanford for comparison with the sponsor’s Payment Schedule.  As part of the comparison, CT RPMs will work with the study teams to assess the gaps between Stanford costs and the sponsor’s budget.  A strategy for addressing the gaps during negotiation with the sponsor will be discussed during the study Kick Off Meeting.

As a non-profit, academic institution that receives federal funding, all funding provided to Stanford investigators for clinical trials is managed in compliance with the federal government’s OMB A-21: Cost Principles for Educational Institutions and the Uniform Guidance.  CT RPMs review the Payment Schedule to confirm it is compliant with federal regulations and with all established University polices and accounting practices.