Preparing to Leave Stanford

On This Page

Return Stanford-owned Equipment to your Department

  • Remove your personal data first
  • Leave Stanford data on the device
  • Sign out of iCloud or other online services

Remove Stanford Data From Personally-Owned Devices

  • Remove Stanford PHI and other High Risk data.
  • TDS Service Desk will need to assist you to remove some Stanford applications or tools
    • CrowdStrike
    • CoSoSys Endpoint Protector
    • BigFix
    • Jamf
    • Cisco AnyConnect
    • Code42/CrashPlan backup
  • You can uninstall some Stanford applications on your own:
  • Remove local files and Stanford accounts from your computer
  • Clear cache and remove any saved passwords from your browser
  • Store the encryption recovery key for your personal use
  • If you attest Yes in AMIE, update your attestation to remove devices
  • Remove devices from My Devices
  • Remove personal data from file shares (Stanford Medicine Box, AFS, Google Drive, etc.)
  • Have your device deleted from NetDB

Platform-Specific Data Removal Instructions

For Researchers Leaving Stanford

If a faculty member, resident, or postdoctoral fellow is leaving Stanford for a position in another institution and wants to take their research projects and data to their new institution, they must follow the University's research policies.  If ongoing access will be needed to the research data, a data use agreement should be put in place between Stanford and the new institution.

If a Principal Investigator is leaving, the project may be moved to another institution with the approval of the Vice Provost and Dean of Research.  Additionally, the new institution must agree to accept custodial responsibilities for the data, and for Stanford's access to the data if it becomes necessary.

Other researchers leaving Stanford may take copies of the research data for projects on which they have worked.  Original data must be retained by Stanford.  For questions on this, work with your department and PI to ensure it is being done appropriately.

University Departing Personnel

University Privacy Office

The University Privacy Office (UPO) policy applies to all members of the University Community including faculty, staff, students, scholars, fellows and residents; observers and visitors when doing business with Stanford; individuals who volunteer or otherwise assert and association with the University; and Contractors.

Information on the UPO Departing Personnnel Policy

The Departing Personnel Management and Access Form is administered by UPO is used as an attestation for both

• departing personnel who will not require continuing access to Stanford data, and
• as a request for those who wish to request continuing access.

Current Postdocs Leaving Stanford

Stanford Office of Postdoctoral Affairs

If you're moving to another institution and plan to continue your projects or establish collaborations, be sure you've coordinated this with your faculty sponsor.  See instructions for Researcher Leaving Stanford above.

Guidance and steps for postdoctoral fellows to take prior to leaving Stanford from Office of Postdoctoral Affairs.

Information on SUNet ID and Stanford mail services:
   grace period for Stanford email account
   forwarding to your personal email address

Students Leaving Stanford

SUNet ID and Stanford mail services policies and recommendations
   includes information on maintaining SUNet ID vs Stanford email address
   grace period for full SUNet ID (includes emai) and continued base SUNet ID (for access to transcripts)
   email forwarding to Stanford alumni account and personal email address

 

Note, this does not apply to official Leaves of Absence