Guide to Systems By Topic
Capital Equipment and Property Administration
Capital equipment and property administration
System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System
INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html
http://material.stanford.edu/material_tracking/default.asp
Launch System *:
https://ofweb.stanford.edu/
http://material.stanford.edu/material_tracking/default.asp
Property Reuse
System Name: Property ReUse
INFO/Help:
https://orasecurestanford.stanford.edu/ora/pmo/reuse/info.asp
Launch System:
https://oraSecureStanford.stanford.edu/ora/pmo/reuse/
Facilities
Classroom schedules
System Name: Resource25
INFO/Help:
http://med.stanford.edu/irt/classrooms/
Launch System:
http://resource25.stanford.edu/r25som
Floor plans
System Name: Stanford Building Search
INFO/Help:
https://maps-secure.stanford.edu/sims/building/building-search.cfm
Launch System:
https://maps-secure.stanford.edu/sims/building/building-search.cfm
Maps and directions
System Name:SoM Directions and Maps
INFO/Help:
Launch System:
Reports - facilities
System Name: ReportMart1
INFO/Help:
http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf
Launch System:
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu
Space utilization
System Name: iSpace
INFO/Help:
Launch System*:
http://ispace.stanford.edu/
Work orders: Med Center
System Name: SUMC Maintenance and Locksmith Request Forms
INFO/Help:
http://medfacilities.stanford.edu/orders.html
Launch System:
http://medfacilities.stanford.edu/orders.html
Faculty Support/Academic Affairs
Authority maintenance - Faculty Events
System Name: Authority Manager
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html
Launch System:
https://authority.stanford.edu
FAAS (Faculty Affairs/Academic Secretary Database)
System Name: FAAS *(Faculty Affairs/Academic Secretary Database)
INFO/Help:
Contact Jane Volk-Brew or Kathleen Warmoth
Launch System*:
Faculty appointment and promotion processing
System Name: Fast|Fac
INFO/Help:
http://med.stanford.edu/academicaffairs/fastfac/
Launch System*:
http://med.stanford.edu/fastfac/listActionsInProcess.do
Faculty appointment and salary database
System Name: Faculty Events (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System*:
Faculty billets - SoM (in development)
System Name: Faculty Billets
INFO/Help:
Contact Jane Volk-Brew or Kathleen Warmoth
Launch System*:
Human resources management
System Name: HR Management System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System*:
Reports - faculty
System Name: ReportMart1
INFO/Help:
http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf
Launch System*:
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu/
Research profiles for faculty and postdocs
System Name: Community Academic Profiles (CAP)
INFO/Help:
http://med.stanford.edu/profiles/
Launch System:
http://med.stanford.edu/profiles
Financial
Budget: consolidated 9/1 budget
System Name: Hyperion Planning
INFO/Help:
http://www.stanford.edu/dept/pres-provost/budget/planning/
Launch System: *
Budget: updates/changes (non-sponsored)
System Name: iBudgets (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/fundsmgmt/about_iBugets.html
Launch System: *
https://ofweb.stanford.edu/
Buying and paying (purchasing)
System Name: iProcurement (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/about_iProcurement.html
Launch System:
https://ofweb.stanford.edu/
Capital equipment and property management
System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System
INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html http://material.stanford.edu/material_tracking/default.asp
Launch System: *
https://ofweb.stanford.edu/
http://material.stanford.edu/material_tracking/default.asp
Chart of accounts changes PTA
System Name: Request Process and PTA Change Process
INFO/Help:
http://fingate.stanford.edu/staff/acctstructure/PTA_req_process.html
Chart of accounts inquiry
System Name: SU Inquiry: Expenditure Type Query and Fund Title Query (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/acctstructure/SU_chart_acct.html
Launch System:
https://ofweb.stanford.edu/
eCommerce services
System Name: eCommerce Services
INFO/Help:
http://ecommerce.stanford.edu
Journals and expense corrections
System Name: iJournals (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/fundsmgmt/about_iJournals.html
Launch System: *
https://ofweb.stanford.edu/
Paying graduate students and postdocs
System Name: Graduate Financial Support - GFS (PeopleSoft)
INFO/Help:
http://financialgateway.stanford.edu/staff/supptstudents/index.html
Launch System:
https://axess.stanford.edu/
Petty cash
System Name: Petty Cash
INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html
Launch System: *
https://ofweb.stanford.edu/
Purchase requisition and order inquiry
System Name: SU Inquiry: Requisition and Purchase Orders Query (Oracle Financials)
INFO/Help:
http://fingate.stanford.edu/staff/buypaying/
Launch System:
https://ofweb.stanford.edu/
Purchasing cards
System Name: PCards (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html
Launch System: *
https://ofweb.stanford.edu/
Reimbursements (including travel)
System Name: Expense Requests
INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html
Launch System: *
https://ofweb.stanford.edu/
Reports - financial, purchasing, reimbursements
System Name: Reportmart3 (Category: Financial)
INFO/Help:
http://financialgateway.stanford.edu/staff/finreporting/about.html
Launch System: *
https://reportmart3.stanford.edu
Salaries: correcting expenses
System Name: Labor Distribution Adjustments (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Salaries: paying employees
System Name: PeopleSoft HRMS & Payroll
INFO/Help:
http://fingate.stanford.edu/staff/payemployee/index.html
Launch System: *
https://axess.stanford.edu/
Salaries: payline distributions
System Name: Labor Distribution (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Signature authority inquiry
System Name: Signature Authority Query (Oracle Financials: SU Inquiry Tools)
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/quick_steps/view_auth_assignmt.html
Launch System:
https://ofweb.stanford.edu/
Strategic reporting (self-service ad hoc)
System Name: Decision Support System (University)
INFO/Help:
http://www.stanford.edu/dept/pres-provost/dss/index.shtml
Launch System: *
requires software download
Human Resources / Payroll
Authority maintenance - HR
System Name: Authority Manager
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html
Launch System: *
https://authority.stanford.edu
Faculty appointment and salary database
System Name: Faculty Events (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System: *
https://axess.stanford.edu/
Human resources
System Name: HR Management System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System: *
https://axess.stanford.edu/
Organization code and name management
System Name: Organization Manager
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/organization/index.html
Launch System: *
http://organization.stanford.edu/
Organization code tree
System Name: Budget Office Org Code Hierarchy
INFO/Help:
http://www.stanford.edu/dept/pres-provost/budget/org/orgchart/index.html
Launch System:
http://www.stanford.edu/dept/pres-provost/budget/org/orgchart/index.html
Reporting - HR and payroll
System Name: Reportmart 1
INFO/Help:
http://financialgateway.stanford.edu/staff/finreporting/about.html
Launch System: *
https://reportmart1.stanford.edu/
Resume management
System Name: Trovix Resume System
INFO/Help:
http://ose.stanford.edu/trovix.html
Salaries: correcting expenses
System Name: Labor Distribution Adjustments (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Salaries: paying employees
System Name: PeopleSoft HRMS & Payroll
INFO/Help:
http://fingate.stanford.edu/staff/payemployee/index.html
Launch System: *
https://axess.stanford.edu/
Salaries: payline distributions
System Name: Labor Distribution (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Time and leave records
System Name: KRONOS Time and Leave Reporting
INFO/Help:
http://financialgateway.stanford.edu/staff/payemployee/time_leave_reporting.html
Launch System: *
https://axess.stanford.edu/
Training and course registration
System Name: STARS - Stanford Training and Registration System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/Internal-Audit/stars/index.html
Launch System:
https://axess.stanford.edu/
Purchasing and Paying Vendors
Buying and paying (purchasing)
System Name: iProcurement (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/about_iProcurement.html
Launch System:
https://ofweb.stanford.edu/
Capital equipment and property management
System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System
INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html http://material.stanford.edu/material_tracking/default.asp
Launch System: *
https://ofweb.stanford.edu/ http://material.stanford.edu/material_tracking/default.asp
eCommerce services
System Name: eCommerce Services
INFO/Help:
http://financialgateway.stanford.edu/staff/bankcommerce/ecommerce.html
Launch System:
Purchasing cards
System Name: Pcards (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html
Launch System: *
https://ofweb.stanford.edu/
Petty cash
System Name: Petty Cash
INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html
Launch System: *
https://ofweb.stanford.edu/
Research Administration
Clinical trials directory
System Name: Clinical Trials at Stanford
INFO/Help:
http://med.stanford.edu/clinicaltrials/
Launch System:
http://med.stanford.edu/clinicaltrials/
Federal government grant submission
System Name: Grants.gov
INFO/Help:
http://ora.stanford.edu/grantsgov/default.asp
Launch System: *
http://www.grants.gov/
Protocols: lab animals
System Name: eProtocol Animal Subjects
INFO/Help:
http://labanimals.stanford.edu/protocols/
Launch System:
http://aplac.stanford.edu/
Protocols: human subjects
System Name: eProtocol
INFO/Help:
http://humansubjects.stanford.edu/general/eprotocol/help.html
Launch System:
http://hs.stanford.edu/
Protocols: stem cells
System Name: eProtocol Stem Cell
INFO/Help:
http://med.stanford.edu/rmg/funding/stem_cell.html
Launch System:
https://scroprotocol.stanford.edu/
PTA setup
System Name: ePTA (sponsored research)
INFO/Help:
http://ora.stanford.edu/ora/osr/award_initiation_pta_setup/pta.asp
Launch System:
Contact OSR
Quarterly expenditure certification tracking
System Name: eCertification
INFO/Help:
http://med.stanford.edu/rmg/roles/postaward.html
Launch System: *
ecertification.stanford.edu/
Sponsored projects proposal tracking system
System Name: SPIDERS
INFO/Help:
http://med.stanford.edu/rmg/SPIDERS%20access.html
Stem cell research tracking
System Name: HESCRT Form
INFO/Help:
http://med.stanford.edu/rmg/forms/hescrt%20form%2002_01_08.doc
Students and Postdoc Support
Admissions - Biosciences
System Name: Admissions (PeopleSoft), and Biosciences Admissions (FMPro)
INFO/Help:
http://med.stanford.edu/biosciences/admissions.html
Launch System: *
Requires software download
Admissions - Biosciences
System Name: Applicant Status Biosciences Application Status Request
Info/Help:
https://med.stanford.edu/bioscienceStatus/status/
Launch System: *
https://med.stanford.edu/bioscienceStatus/status/
Admissions - MD and MD/PhD
System Name: MeSA - Med School Student Admissions
Info/Help:
http://med.stanford.edu/md/admissions/
Launch System:
restricted to MD Admissions staff and reviewers
Admissions -graduate (general)
System Name: Admissions (PeopleSoft)
Info/Help:
http://gradadmissions.stanford.edu/programs/index.html
Launch System: *
https://axess.stanford.edu
Clerkships (MD)
System Name: theDraw
Info/Help:
http://medfishbowl.stanford.edu.laneproxy.stanford.edu/
Launch System: *
Course catalog - SoM
System Name: SoM Online Course Catalog
Info/Help:
http://medcatalog.stanford.edu/
Launch System:
http://medcatalog.stanford.edu/php/catsearch.php
Course records
System Name: Course Records (PeopleSoft)
Info/Help:
http://www.stanford.edu/services/peoplesoft/learningcenter.html https://www.stanford.edu/dept/registrar/staff/scheduling/instructions.htm http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System:
https://axess.stanford.edu
Courses and associated people - MD
System Name: CoPe - MD Courses and People
Info/Help:
internal to Ed Tech and OME staff
Financial aid
System Name: Financial Aid (PeopleSoft)
Info/Help:
http://financialgateway.stanford.edu/staff/supptstudents/financial_aids.html
http://www.stanford.edu/dept/finaid/
Launch System: *
https://axess.stanford.edu
Medical scholars research proposals
System Name: Medical Scholars
Info/Help:
see Mara Violanti
Launch System: *
Paying graduate students and postdocs
System Name: Graduate Financial Support - GFS (PeopleSoft)
Info/Help:
http://financialgateway.stanford.edu/staff/supptstudents/index.html
Launch System:
https://axess.stanford.edu/
Postdoc fellowship applications
System Name: Office of Postdoc Affairs website
Info/Help:
http://postdocs.stanford.edu/scholars/fellowships_SoM.html
Launch System: *
http://postdocs.stanford.edu/scholars/fellowships_SoM.html
Postdoc health insurance
System Name: Bisnet
Info/Help:
http://postdocs.stanford.edu/benefits/bisnet_instructions.html
Launch System: *
https://www.bisnet.com/stanford.asp
Postdoc research profiles
System Name: Community Academic Profiles
Info/Help:
http://med.stanford.edu/profiles/
Launch System:
http://med.stanford.edu/profiles/
Reports - students
System Name: ReportMart1
Info/Help:
http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf
Launch System: *
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu/
Student records
System Name: Students (PeopleSoft)
Info/Help:
http://www.stanford.edu/services/peoplesoft/learningcenter.html https://www.stanford.edu/dept/registrar/staff/learning/index.htm
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System: *
https://axess.stanford.edu
Student records - MD
System Name: Student Records internal to MD Registrar staff
Info/Help:
Launch System: *
Identity Management/Security/Authority
Authority maintenance
System Name: Authority Manager
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html
Launch System:
https://authority.stanford.edu
Faculty/staff directory update
System Name: StanfordYou
INFO/Help:
https://stanfordyou.stanford.edu/html/StanfordYouHelp.html
Launch System:
http://stanfordyou.stanford.edu
Securing local systems via SUNet ID login
System Name: WebAuth
INFO/Help:
http://med.stanford.edu/irt/web/references/secure-webauth.html
Launch System:
SUNet ID request
System Name: SUNet ID
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/sunetid
Launch System:
http://accounts.stanford.edu
SUNet ID sponsorship
System Name: Sponsorship Manager
INFO/Help:
http://med.stanford.edu/irt/web/references/sponsored_id.html
Launch System:
https://sponsorship.stanford.edu
Travel & Reimbursement
Petty cash
System Name: Petty Cash
INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html
Launch System: *
https://ofweb.stanford.edu/
Purchasing cards
System Name: PCards (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html
Launch System: *
https://ofweb.stanford.edu/
Reimbursements (including travel)
System Name: Expense Requests
INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html
Launch System:
https://ofweb.stanford.edu/
Reports - reimbursement
System Name: Expense Requests
INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html
Launch System: *
https://reportmart3.stanford.edu/
Miscellaneous
Email distribution lists
System Name: Mailman
INFO/Help:
http://www.stanford.edu/services/mailman/
Launch System:
http://www.stanford.edu/services/mailman/
Faculty/staff directory lookup
System Name: StanfordWho
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/stanfordwho/
Launch System:
http://stanfordwho.stanford.edu
Faculty/staff directory update
System Name: StanfordYou
INFO/Help:
https://stanfordyou.stanford.edu/html/StanfordYouHelp.html
Launch System:
http://stanfordyou.stanford.edu
Organization code tree
System Name: Budget Office Org Code Hierarchy
INFO/Help:
http://www.stanford.edu/dept/presprovost/budget/org/orgchart/index.html
Launch System:
http://www.stanford.edu/dept/presprovost/budget/org/orgchart/index.html
Organization code and name management
System Name: Organization Manager
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/organization/index.html
Launch System:
http://organization.stanford.edu/
Recommended desktop software (email, security, plugins, utilities, etc.)
System Name: Essential Stanford Software
INFO/Help:
http://www.stanford.edu/services/ess/
Launch System:
http://www.stanford.edu/services/ess/
Seminar registration management (simple)
System Name:Reggie
INFO/Help:
http://med.stanford.edu/irt-resources/web/site_tools/reggie.html
Launch System:
http://reggie.stanford.edu/
Survey setup and management
System Name: Qualtrics
INFO/Help:
http://med.stanford.edu/irt-resources/web/site_tools/qualtrics.html
Launch System:
https://stanfordmedicine.qualtrics.com
Training and course registration
System Name: STARS - Stanford Training and Registration System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/Internal-Audit/stars/index.html
Launch System:
https://axess.stanford.edu/
* Requires Authority
Financial / Budget
Budget: consolidated 9/1 budget
System Name: Hyperion Planning
INFO/Help:
http://www.stanford.edu/dept/pres-provost/budget/planning/
Launch System: *
Budget: updates/changes (non-sponsored)
System Name: iBudgets (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/fundsmgmt/about_iBugets.html
Launch System: *
https://ofweb.stanford.edu/
Buying and paying (purchasing)
System Name: iProcurement (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/about_iProcurement.html
Launch System:
https://ofweb.stanford.edu/
Capital equipment and property management
System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System
INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html http://material.stanford.edu/material_tracking/default.asp
Launch System: *
https://ofweb.stanford.edu/
http://material.stanford.edu/material_tracking/default.asp
Chart of accounts changes PTA
System Name: Request Process and PTA Change Process
INFO/Help:
http://fingate.stanford.edu/staff/acctstructure/PTA_req_process.html
Chart of accounts inquiry
System Name: SU Inquiry: Expenditure Type Query and Fund Title Query (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/acctstructure/SU_chart_acct.html
Launch System:
https://ofweb.stanford.edu/
eCommerce services
System Name: eCommerce Services
INFO/Help:
http://ecommerce.stanford.edu
Journals and expense corrections
System Name: iJournals (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/fundsmgmt/about_iJournals.html
Launch System: *
https://ofweb.stanford.edu/
Paying graduate students and postdocs
System Name: Graduate Financial Support - GFS (PeopleSoft)
INFO/Help:
http://financialgateway.stanford.edu/staff/supptstudents/index.html
Launch System:
https://axess.stanford.edu/
Petty cash
System Name: Petty Cash
INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html
Launch System: *
https://ofweb.stanford.edu/
Purchase requisition and order inquiry
System Name: SU Inquiry: Requisition and Purchase Orders Query (Oracle Financials)
INFO/Help:
http://fingate.stanford.edu/staff/buypaying/
Launch System:
https://ofweb.stanford.edu/
Purchasing cards
System Name: PCards (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html
Launch System: *
https://ofweb.stanford.edu/
Reimbursements (including travel)
System Name: Expense Requests
INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html
Launch System: *
https://ofweb.stanford.edu/
Reports - financial, purchasing, reimbursements
System Name: Reportmart3 (Category: Financial)
INFO/Help:
http://financialgateway.stanford.edu/staff/finreporting/about.html
Launch System: *
https://reportmart3.stanford.edu
Salaries: correcting expenses
System Name: Labor Distribution Adjustments (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Salaries: paying employees
System Name: PeopleSoft HRMS & Payroll
INFO/Help:
http://fingate.stanford.edu/staff/payemployee/index.html
Launch System: *
https://axess.stanford.edu/
Salaries: payline distributions
System Name: Labor Distribution (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Signature authority inquiry
System Name: Signature Authority Query (Oracle Financials: SU Inquiry Tools)
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/quick_steps/view_auth_assignmt.html
Launch System:
https://ofweb.stanford.edu/
Strategic reporting (self-service ad hoc)
System Name: Decision Support System (University)
INFO/Help:
http://www.stanford.edu/dept/pres-provost/dss/index.shtml
Launch System: *
requires software download
Human Resources / Payroll
Authority maintenance - HR
System Name: Authority Manager
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html
Launch System: *
https://authority.stanford.edu
Faculty appointment and salary database
System Name: Faculty Events (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System: *
https://axess.stanford.edu/
Human resources
System Name: HR Management System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System: *
https://axess.stanford.edu/
Organization code and name management
System Name: Organization Manager
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/organization/index.html
Launch System: *
http://organization.stanford.edu/
Organization code tree
System Name: Budget Office Org Code Hierarchy
INFO/Help:
http://www.stanford.edu/dept/pres-provost/budget/org/orgchart/index.html
Launch System:
http://www.stanford.edu/dept/pres-provost/budget/org/orgchart/index.html
Reporting - HR and payroll
System Name: Reportmart 1
INFO/Help:
http://financialgateway.stanford.edu/staff/finreporting/about.html
Launch System: *
https://reportmart1.stanford.edu/
Resume management
System Name: Trovix Resume System
INFO/Help:
http://ose.stanford.edu/trovix.html
Salaries: correcting expenses
System Name: Labor Distribution Adjustments (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Salaries: paying employees
System Name: PeopleSoft HRMS & Payroll
INFO/Help:
http://fingate.stanford.edu/staff/payemployee/index.html
Launch System: *
https://axess.stanford.edu/
Salaries: payline distributions
System Name: Labor Distribution (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html
Launch System: *
https://ofweb.stanford.edu/
Time and leave records
System Name: KRONOS Time and Leave Reporting
INFO/Help:
http://financialgateway.stanford.edu/staff/payemployee/time_leave_reporting.html
Launch System: *
https://axess.stanford.edu/
Training and course registration
System Name: STARS - Stanford Training and Registration System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/Internal-Audit/stars/index.html
Launch System:
https://axess.stanford.edu/
Capital Equipment and Property Administration
Capital equipment and property administration
System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System
INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html
http://material.stanford.edu/material_tracking/default.asp
Launch System *:
https://ofweb.stanford.edu/
http://material.stanford.edu/material_tracking/default.asp
Property Reuse
System Name: Property ReUse
INFO/Help:
https://orasecurestanford.stanford.edu/ora/pmo/reuse/info.asp
Launch System:
https://oraSecureStanford.stanford.edu/ora/pmo/reuse/
Facilities
Classroom schedules
System Name: Resource25
INFO/Help:
http://med.stanford.edu/irt/classrooms/
Launch System:
http://resource25.stanford.edu/r25som
Floor plans
System Name: Stanford Building Search
INFO/Help:
https://maps-secure.stanford.edu/sims/building/building-search.cfm
Launch System:
https://maps-secure.stanford.edu/sims/building/building-search.cfm
Maps and directions
System Name:SoM Directions and Maps
INFO/Help:
Launch System:
Reports - facilities
System Name: ReportMart1
INFO/Help:
http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf
Launch System:
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu
Space utilization
System Name: iSpace
INFO/Help:
Launch System*:
http://ispace.stanford.edu/
Work orders: Med Center
System Name: SUMC Maintenance and Locksmith Request Forms
INFO/Help:
http://medfacilities.stanford.edu/orders.html
Launch System:
http://medfacilities.stanford.edu/orders.html
Faculty Support / Academic Affairs
Authority maintenance - Faculty Events
System Name: Authority Manager
INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html
Launch System:
https://authority.stanford.edu
FAAS (Faculty Affairs/Academic Secretary Database)
System Name: FAAS *(Faculty Affairs/Academic Secretary Database)
INFO/Help:
Contact Jane Volk-Brew or Kathleen Warmoth
Launch System*:
Faculty appointment and promotion processing
System Name: Fast|Fac
INFO/Help:
http://med.stanford.edu/academicaffairs/fastfac/
Launch System*:
http://med.stanford.edu/fastfac/listActionsInProcess.do
Faculty appointment and salary database
System Name: Faculty Events (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System*:
Faculty billets - SoM (in development)
System Name: Faculty Billets
INFO/Help:
Contact Jane Volk-Brew or Kathleen Warmoth
Launch System*:
Student and Postdoc Support
Admissions - Biosciences
System Name: Admissions (PeopleSoft), and Biosciences Admissions (FMPro)
INFO/Help:
http://med.stanford.edu/biosciences/admissions.html
Launch System: *
Requires software download
Admissions - Biosciences
System Name: Applicant Status Biosciences Application Status Request
Info/Help:
https://med.stanford.edu/bioscienceStatus/status/
Launch System: *
https://med.stanford.edu/bioscienceStatus/status/
Admissions - MD and MD/PhD
System Name: MeSA - Med School Student Admissions
Info/Help:
http://med.stanford.edu/md/admissions/
Launch System:
restricted to MD Admissions staff and reviewers
Admissions -graduate (general)
System Name: Admissions (PeopleSoft)
Info/Help:
http://gradadmissions.stanford.edu/programs/index.html
Launch System: *
https://axess.stanford.edu
Clerkships (MD)
System Name: theDraw
Info/Help:
http://medfishbowl.stanford.edu.laneproxy.stanford.edu/
Launch System: *
Course catalog - SoM
System Name: SoM Online Course Catalog
Info/Help:
http://medcatalog.stanford.edu/
Launch System:
http://medcatalog.stanford.edu/php/catsearch.php
Course records
System Name: Course Records (PeopleSoft)
Info/Help:
http://www.stanford.edu/services/peoplesoft/learningcenter.html https://www.stanford.edu/dept/registrar/staff/scheduling/instructions.htm http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System:
https://axess.stanford.edu
Courses and associated people - MD
System Name: CoPe - MD Courses and People
Info/Help:
internal to Ed Tech and OME staff
Financial aid
System Name: Financial Aid (PeopleSoft)
Info/Help:
http://financialgateway.stanford.edu/staff/supptstudents/financial_aids.html
http://www.stanford.edu/dept/finaid/
Launch System: *
https://axess.stanford.edu
Medical scholars research proposals
System Name: Medical Scholars
Info/Help:
see Mara Violanti
Launch System: *
Paying graduate students and postdocs
System Name: Graduate Financial Support - GFS (PeopleSoft)
Info/Help:
http://financialgateway.stanford.edu/staff/supptstudents/index.html
Launch System:
https://axess.stanford.edu/
Postdoc fellowship applications
System Name: Office of Postdoc Affairs website
Info/Help:
http://postdocs.stanford.edu/scholars/fellowships_SoM.html
Launch System: *
http://postdocs.stanford.edu/scholars/fellowships_SoM.html
Postdoc health insurance
System Name: Bisnet
Info/Help:
http://postdocs.stanford.edu/benefits/bisnet_instructions.html
Launch System: *
https://www.bisnet.com/stanford.asp
Postdoc research profiles
System Name: Community Academic Profiles
Info/Help:
http://med.stanford.edu/profiles/
Launch System:
http://med.stanford.edu/profiles/
Reports - students
System Name: ReportMart1
Info/Help:
http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf
Launch System: *
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu/
Student records
System Name: Students (PeopleSoft)
Info/Help:
http://www.stanford.edu/services/peoplesoft/learningcenter.html https://www.stanford.edu/dept/registrar/staff/learning/index.htm
http://www.stanford.edu/dept/as/sandhr/peoplesoft
Launch System: *
https://axess.stanford.edu
Student records - MD
System Name: Student Records internal to MD Registrar staff
Info/Help:
Launch System: *
Research Administration
Clinical trials directory
System Name: Clinical Trials at Stanford
INFO/Help:
http://med.stanford.edu/clinicaltrials/
Launch System:
http://med.stanford.edu/clinicaltrials/
Federal government grant submission
System Name: Grants.gov
INFO/Help:
http://ora.stanford.edu/grantsgov/default.asp
Launch System: *
http://www.grants.gov/
Protocols: lab animals
System Name: eProtocol Animal Subjects
INFO/Help:
http://labanimals.stanford.edu/protocols/
Launch System:
http://aplac.stanford.edu/
Protocols: human subjects
System Name: eProtocol
INFO/Help:
http://humansubjects.stanford.edu/general/eprotocol/help.html
Launch System:
http://hs.stanford.edu/
Protocols: stem cells
System Name: eProtocol Stem Cell
INFO/Help:
http://med.stanford.edu/rmg/funding/stem_cell.html
Launch System:
https://scroprotocol.stanford.edu/
PTA setup
System Name: ePTA (sponsored research)
INFO/Help:
http://ora.stanford.edu/ora/osr/award_initiation_pta_setup/pta.asp
Launch System:
Contact OSR
Quarterly expenditure certification tracking
System Name: eCertification
INFO/Help:
http://med.stanford.edu/rmg/roles/postaward.html
Launch System: *
ecertification.stanford.edu/
Sponsored projects proposal tracking system
System Name: SPIDERS
INFO/Help:
http://med.stanford.edu/rmg/SPIDERS%20access.html
Stem cell research tracking
System Name: HESCRT Form
INFO/Help:
http://med.stanford.edu/rmg/forms/hescrt%20form%2002_01_08.doc
Purchasing and Paying Vendors
Buying and paying (purchasing)
System Name: iProcurement (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/about_iProcurement.html
Launch System:
https://ofweb.stanford.edu/
Capital equipment and property management
System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System
INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html http://material.stanford.edu/material_tracking/default.asp
Launch System: *
https://ofweb.stanford.edu/ http://material.stanford.edu/material_tracking/default.asp
eCommerce services
System Name: eCommerce Services
INFO/Help:
http://financialgateway.stanford.edu/staff/bankcommerce/ecommerce.html
Launch System:
Purchasing cards
System Name: Pcards (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html
Launch System: *
https://ofweb.stanford.edu/
Petty cash
System Name: Petty Cash
INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html
Launch System: *
https://ofweb.stanford.edu/
Travel and Reimbursement
Petty cash
System Name: Petty Cash
INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html
Launch System: *
https://ofweb.stanford.edu/
Purchasing cards
System Name: PCards (Oracle Financials)
INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html
Launch System: *
https://ofweb.stanford.edu/
Reimbursements (including travel)
System Name: Expense Requests
INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html
Launch System:
https://ofweb.stanford.edu/
Reports - reimbursement
System Name: Expense Requests
INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html
Launch System: *
https://reportmart3.stanford.edu/
Facilities and Space Management
Property Administration / Capital Equipment
Identity Management / Security / Authority
Training
Other
Email distribution lists
System Name: Mailman
INFO/Help:
http://www.stanford.edu/services/mailman/
Launch System:
http://www.stanford.edu/services/mailman/
Faculty/staff directory lookup
System Name: StanfordWho
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/stanfordwho/
Launch System:
http://stanfordwho.stanford.edu
Faculty/staff directory update
System Name: StanfordYou
INFO/Help:
https://stanfordyou.stanford.edu/html/StanfordYouHelp.html
Launch System:
http://stanfordyou.stanford.edu
Organization code tree
System Name: Budget Office Org Code Hierarchy
INFO/Help:
http://www.stanford.edu/dept/presprovost/budget/org/orgchart/index.html
Launch System:
http://www.stanford.edu/dept/presprovost/budget/org/orgchart/index.html
Organization code and name management
System Name: Organization Manager
INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/organization/index.html
Launch System:
http://organization.stanford.edu/
Recommended desktop software (email, security, plugins, utilities, etc.)
System Name: Essential Stanford Software
INFO/Help:
http://www.stanford.edu/services/ess/
Launch System:
http://www.stanford.edu/services/ess/
Seminar registration management (simple)
System Name:Reggie
INFO/Help:
http://med.stanford.edu/irt-resources/web/site_tools/reggie.html
Launch System:
http://reggie.stanford.edu/
Survey setup and management
System Name: Qualtrics
INFO/Help:
http://med.stanford.edu/irt-resources/web/site_tools/qualtrics.html
Launch System:
https://stanfordmedicine.qualtrics.com
Training and course registration
System Name: STARS - Stanford Training and Registration System (PeopleSoft)
INFO/Help:
http://www.stanford.edu/dept/Internal-Audit/stars/index.html
Launch System:
https://axess.stanford.edu/
* Requires Authority