AnimalTrax

Animal Orders and Census Management

Announcements

❄ Be Prepared: Read About Impacts to Ordering, Transfer Deadlines, and Barcode Sticker Requests during Winter Closure (SUNet ID Required) ❄

Overview

The VSC uses AnimalTrax to process many VSC requests, such as animal ordering, requesting housing transfers, census management using information imported from your APLAC protocol. Some of the key features are:

Submitting animal requisitions online
Online PTA management (add PTAs based on each protocol you have assigned)
Real-time tracking of the number of animals available for ordering
Monthly invoices sent to your financial contacts
Automated census and cage tracking via green RFID cards
Email notifications of animal deliveries

Access

Access to AnimalTrax is linked directly with approved APLAC protocols and is only granted to researchers listed on an approved APLAC protocol. The two primary roles that can be assigned to researchers are as follows.

Investigator
Department Financial Administrator (DFA)

Personnel listed on approved and active APLAC protocols are automatically assigned the Investigator role. Approval authority is assigned to the higher tier of There are two categories of Investigator:

Top 4: Equivalent to the Top 4 on a protocol (Protocol Director, Co-Protocol Director, Admin Contact, Other Submitter). Investigators listed as the "Top 4" can create and submit requisitions, approve requisitions to be processed by the VSC, add/delete PTAs, and submit all other requests.
Other Personnel: Equivalent to the "Other Personnel" found on protocol details on eProtocol. Investigators that are listed as "Other Personnel" can create requisitions, but they must be approved by someone in the "Top 4" or "DFA role. PTA information cannot be added/removed by those listed under "Other Personnel". However, investigators can submit transfer and split/wean barcoded sticker requests without requiring approval.

The Department Financial Administrator (DFA) role on AnimalTrax requires written approval from the requestee's departmental Director of Finance and Administration (DFA) or the requestee's financial manager. Submit requests for DFA access using the button below.

The VSC will assign this role upon approval from the department's financial contact manager's approval. Those listed under this role can review all invoices associated with a specific department. Multiple departments can be assigned to users assigned the "DFA" role on AnimalTrax.

The DFA role is able to approve requisitions and add/delete PTAs. The same authority is assigned to the DFA role as the "Top 4" Investigator. There can be multiple DFA roles for a department.

Note: AnimalTrax cannot assign one specific protocol or PI to the DFA role. To be assigned to one specific PI or protocol, please request a personnel update on eProtocol.

Submit Requests for DFA Access