AnimalTrax
Animal Orders and Census Management
Announcements
The VSC AnimalTrax Census Team has implemented recent changes to better assist our research community. Please read carefully as these changes may impact your work.
New Split/Wean Sticker Sheet Distribution Process
- The VSC is updating the process for distributing and picking up Split/Wean sheets. After you submit and get approval for a request, the VSC Census Team will deliver the sheets to your room within two business days.
- If you are a RAF or CVRB user, you no longer need to pick up sheets from the VSC front office. Sheets will be delivered directly to your designated folders in your holding rooms.
This updated process will be effective starting Monday April 14th, 2025.
If you are in need of expedited services, or have issues with the request process, please reach out directly for assistance.
New RP Name Change Sticker Request Form
To make it easier to change the Responsible Person (RP) for cages, AnimalTrax has created a request form for name change labels. These labels can be placed over the old RP information on cage cards. Important: you must also update this information in AnimalTrax.
To submit requests, go to the "Request Name Change Stickers" webpage. Our team will process your request and place the labels in your designated Split/Wean folders inside the housing room within two business days.
New Checkout Stations!
Two new checkout stations at our MSLS Score and CVRB animal housing locations have been set up.
- CVRB: A kiosk has been set up to check out cage cards. The tall, tan bin previously used to check out cages has now been discontinued.
- MSLS Score: A laptop has been set up on the work bench across from the old RFID collection bin.
Overview
The VSC uses AnimalTrax to process many VSC requests, such as animal ordering, requesting housing transfers, census management using information imported from your APLAC protocol. Some of the key features are:
- Submitting animal requisitions online
- Online PTA management (add PTAs based on each protocol you have assigned)
- Real-time tracking of the number of animals available for ordering
- Monthly invoices sent to your financial contacts
- Automated census and cage tracking via green RFID cards
- Email notifications of animal deliveries
Access
Access to AnimalTrax is linked directly with approved APLAC protocols and is only granted to researchers listed on an approved APLAC protocol. The two primary roles that can be assigned to researchers are as follows.
Personnel listed on approved and active APLAC protocols are automatically assigned the Investigator role. Approval authority is assigned to the higher tier of There are two categories of Investigator:
- Top 4: Equivalent to the Top 4 on a protocol (Protocol Director, Co-Protocol Director, Admin Contact, Other Submitter). Investigators listed as the "Top 4" can create and submit requisitions, approve requisitions to be processed by the VSC, add/delete PTAs, and submit all other requests.
- Other Personnel: Equivalent to the "Other Personnel" found on protocol details on eProtocol. Investigators that are listed as "Other Personnel" can create requisitions, but they must be approved by someone in the "Top 4" or "DFA role. PTA information cannot be added/removed by those listed under "Other Personnel". However, investigators can submit transfer and split/wean barcoded sticker requests without requiring approval.
