2022 Winter Closure

In accordance with the School of Medicine's decision to close operations during the winter break, the Research Management Group (RMG) offices will be closed from 5:00 PM, December 20, 2022 – 8:00 AM, January 4, 2023.  RMG staff will not be available during this period.  

Grant, Contract, and Fellowship proposals

To ensure timely submission of proposals, please note the following internal deadlines:

Sponsor Deadline

Stanford Internal Proposal Deadline 
(by 9am of the date noted below)

Tuesday, December 20, 2022 through Tuesday, January 3, 2023

Tuesday, December 13, 2022

Wednesday, January 4, 2023

Wednesday, December 14, 2022

Thursday, January 5, 2023

Thursday, December 15, 2022

Friday, January 6, 2023

Friday, December 16, 2022

Monday, January 9, 2023

Monday, December 19, 2022

Tuesday, January 10, 2023

Tuesday, December 20, 2022

Please notify your RPM or Fellowship Manager immediately of your intent to submit an application so that the budget preparation and PIF/PDRF submission and routing processes can begin.  We recommend notifying RMG 4-6 weeks in advance of the sponsor deadline to support RMG’s efforts to manage and complete all proposals.

Clinical Trial Contracts that must be completed before Dec. 31, 2022

To ensure timely budget development and contract negotiation for industry-funded clinical trials, please note the following:

  1. The contract must be fully executed by all parties by 5 PM PST, Tuesday, December 6, 2022 in order to allow sufficient time to issue an Award Acceptance Notification (AAN) and establish the PTA and 98/Mnemonic accounts.  ORA has said that to issue an NOA by December 20 they must have “all necessary information” in SeRA from the department by Tuesday, December 13, 2022 @ 5 PM.
  2. If you are not already working with a CT RPM or CCTO Financial Analyst on a final budget for your industry-funded study, it will be extremely unlikely that we will be able to complete the study budget and contract before the December 6 deadline. 
  3. Contact your CT RPM or CCTO Financial Analyst if you have questions about processing of clinical trials.


In the event of an emergency during the closure, please leave a voicemail message at 650-725-0661.  Be sure to leave a call-back number.  Voicemail will be monitored and your call will be returned. 

Questions about proposals and award processing may be directed to institutional officials on RMG's Department Assignments webpage. Thank you.