2023 Winter Closure

In accordance with the School of Medicine's decision to close operationsduring the winter break, the Research Management Group (RMG) offices will be closed from 5:00 PM, Dec 20, 2023 to 8:00 AM, Jan 4, 2024. RMG staff will not be available during this period.

Grant, Contract, and Fellowship proposals

To ensure timely submission of proposals, please note the following internal deadlines:

Sponsor Deadline

Stanford Internal Proposal Deadline 
(by 9am of the date noted below)

Thursday, December 21, 2023 through 
Wednesday, January 3, 2024

Wednesday, December 13, 2023

Thursday, January 4, 2024

Thursday, December 14, 2023

Friday, January 5, 2024

Friday, December 15, 2023

Monday, January 8, 2024

Monday, December 18, 2023

Tuesday, January 9, 2024

Tuesday, December 19, 2023

Wednesday, January 10, 2024

Wednesday, December 20, 2024

Please notify your assigned Research Process Manager (RPM) or Fellowship Manager immediately of your intent to submit an application so that the budget preparation and PIF/PDRF submission and routing processes can begin.  We recommend notifying RMG 4-6 weeks in advance of the sponsor deadline to support RMG’s efforts to manage and complete all proposals. (Find your RPM & Fellowship Contacts).

Clinical Trial Contracts that must be completed before Dec. 31, 2023

To ensure timely budget development and contract negotiation for industry-funded clinical trials, please note the following:

  1. The contract must be fully executed by all parties by 5 PM PST,Wednesday, December 6, 2023 in order to allow sufficient time to issue an Award Acceptance Notification (AAN) and establish the PTA and 98/Mnemonic accounts. ORA has said that to issue an NOA by December 20 they must have “all necessary information and approvals” from the department in SeRA by Wednesday, December 13, 2023 @ 5 PM.
  2. If you are not already working with a CT RPM or CCTO Financial Analyst on a final budget for your industry-funded study, it will beextremely unlikely that we will be able to complete the study budgetand contract before the December 6th deadline.
  3. Contact your CT RPM or CCTO Financial Analyst if you havequestions about processing of clinical trials.


In the event of an emergency during the closure, please leave a voicemail message at 650-725-0661.  Be sure to leave a call-back number.  Voicemail will be monitored and your call will be returned. 

Questions about proposals and award processing may be directed to institutional officials on RMG's Department Assignments webpage. Thank you.