2025 Winter Closure

In accordance with the School of Medicine's decision to close opera ons during the winter break, the Research Management Group (RMG) offices will be closed from 5:00 PM, Dec 19, 2025 – 8:00 AM, Jan 5, 2026. RMG staff will not be available during this period.

To ensure timely submission of proposals, please note the following internal deadlines:

Please notify your RPM or Fellowship Manager immediately of your intention to submit an application, so that the budget preparation and PIF/PDRF submission and routing processes can commence. We recommend notifying RMG 4-6 weeks in advance of the sponsor deadline to support RMG’s efforts to manage and complete all proposals promptly. (Find your RPM & Fellowship Contacts).

To ensure timely budget development and contract negotiation for industry-funded clinical trials, please note the following:

1. The contract must be fully executed by all par es by 5 PM PST, Friday, December 5, 2025 to allow sufficient time to issue an Award Acceptance No fica on (AAN) and establish the PTA and Hospital account. ORA has stated that to issue an NOA by December 19, they must have “all necessary information” in SeRA from the department by Friday, December 12, 2025, at 5:00 PM.
2. If you are not already working with a CT RPM/ SCI-CTO Financial Analyst on a final budget for your industry-funded study, it is unlikely that we will be able to complete the study budget and contract before the December 5 deadline.
3. If you have questions about the processing of clinical trials, please contact your CT RPM or SCI-CTO Financial Analyst. (Find your CT RPM & SCI-CTO Contacts).
   

In the event of an emergency during the closure, please leave a voicemail message at 650-736-8125.  Please be sure to leave a call-back number.  Voicemails will be monitored, and your call will be returned. 

Questions about proposals and award processing may be directed to institutional officials on RMG's Department Assignments webpage. Thank you.