Pathology Trainee Mentored Award

Overview

Introduction: The Pathology Trainee Mentored Award supports innovative research projects led by clinical trainees in the Pathology Department, in partnership with Stanford University faculty members. This grant program fosters mentored research experiences, promoting academic and professional growth in the field of pathology.

Category: Grants for Pathology Trainees and their Faculty mentor.

Eligibility: New and continuing clinical trainee(s) in the Pathology Department partnered with a Stanford University Pathology faculty member.

Application Cycle: The annual application deadline is July 31st, 11:59 PM, with funding expected to be released on September 1st. As part of the review process, all applicants are required to present a brief PowerPoint overview of their project proposal to the Teaching & Training Committee at the August T&T Meeting.

Responsibilities:

  1. Faculty mentors must stay involved in all phases of the project, including review of budget expenses, results and any changes in project direction.
  2. Present research at a Department of Pathology meeting (examples include but are not limited to research retreat, current concepts, chair rounds, department research meetings).
  3. Submit a brief project update by January 7th and a Final Report by June 15th, ensuring timely progress tracking and completion reporting.
  4. Utilize funds between September 1st and June 1st, ensuring all expenses are accounted for within this timeframe. Unused funds are returned to the department. No budget extensions can be granted.

Important Dates:

July 31st: Applications due
August TBD: Grant proposal presentations
September 1st: Funding becomes available
January 7th: Midpoint check-in with the award recipient. Access the form.
May 15th: Deadline to submit expenses
June 1st: Funding ends
June 15th: Due date for Final Report submission. Access the form.

Funding

Award Levels: Awards of $1,000–$10,000 are available. Requests must include a detailed budget (usually for materials/tests; see allowed expenses). Final funding may be reduced based on budget review and annual availability. Funds are valid from September 1st to June 1st only.

Review Committee: Teaching & Training Committee (T&T)

Applying

Cover Letter: Title, names of research team members (including Pathology Department Faculty Mentor), 250-word summary of the project, indicate your budget justification and if you have other existing funding related to the proposed project.

Application: Should be no more than 3 pages (excluding references) and must include sections on hypothesis and specific aims, significance, innovation, approach, plan for publication, and plan for presentation at a Department of Pathology meeting.

Budget: Provide a detailed proposed budget with itemized costs (e.g., 100 samples × $50/test = $5,000). Download budget template.

Please note that due to various finance policies, grants cannot be used for stipends (unless for approved services), travel/meeting costs, or computer/computer equipment. For questions, contact Olena Janczewski at olena@stanford.edu. The proposed budget will play a key role in determining whether your project receives full funding

Curriculum Vitae: CVs of the trainee(s) and faculty mentor(s). If a CV for the faculty mentor is unavailable, a biosketch will suffice.

PowerPoint Proposal Presentation: All applicants must prepare and present a brief PowerPoint presentation (~3 minutes/6 slides max., including a detailed budget proposal with cost justification) on their project to the T&T Committee during the meeting. Applicants will also have time to answer any questions the committee may have (~2 minutes).

Scoring: Applications are evaluated by the T&T Committee based on project value to the field, feasibility of completion, and its detailed budget justification. Funding awarded may be lower than requested depending on budget details and available funds.

Submitting: Applications should be submitted through the Trainee Mentored Award Application. If you have any issues submitting, please contact Gabby Barela (gbarela@stanford.edu). Please note: Graduating trainees must name an alternate trainee to present at the upcoming Department of Pathology department meeting in their application. All documents should be merged into one document. Submit your slides a day before the meeting to Olena Janczewski at olena@stanford.edu.