Winter Closure 2025

Each year Stanford University suspends operations, where feasible, during the winter holiday season as outlined in the Administrative Guide 2.1.13. The dates for Winter Closure 2025 will be from Monday, December 22, 2025, through Friday, January 2, 2026, with the following dates designated as University holidays:

• Wednesday, December 24, 2025
• Thursday, December 25, 2025
• Thursday, January 1, 2026
  
  

During Winter Closure, each employee will need to submit a combination of personal accruals (vacation, PTO, floating holiday), Additional Days Off, and Holiday hours (if non-exempt). If you do not have enough accruals to cover the time, you can “borrow” from your 2026 accruals and submit the time on your timecard.

Regular operations will resume on Monday, January 6, 2026, expect where operations must continue. Supervisors must send the request to Rachel Cowan at cowanr@stanford.edu for DFA approval.

Please note the following items related to the different pay groups:

• Non-Exempt Staff
  All non-exempt staff will use the Additional Day Off – AOH time reporting code for the University provided additional days off. Full-time non-exempt regular employees receive time and one-half pay for the hours worked on the holiday and either another day off with regular pay in the same pay period, or, when time off cannot be provided, eight hours of extra pay (including shift premium, if applicable).

• Exempt Staff
  All exempt staff will use the Additional Day Off – ADO time reporting code for the University provided additional days off. Full-time and part-time exempt salaried employees may receive partial or full compensatory time off when authorized by the supervisor as appropriate for the operational circumstances.

• Part-Time Benefitted Staff
  If a part-time benefits-eligible employee does not regularly work on a day that is considered a university holiday, then the supervisor must identify an alternative day in the same workweek to allow the employee to use as their University holiday. For example, if an employee's schedule is Monday, Wednesday and Friday for this week, the employee could take either Monday or Wednesday as a holiday (replacing Thursday) so that they receive credit for both days of holiday pay. Part-time non-exempt regular employees receive time and one-half pay for the hours worked on the holiday and either time off with pay for the same number of hours within the pay period, or, when time off cannot be provided, extra pay for this number of hours.

• Temporary, Casual, and Student Workers
  Temporary or casual employees, including student employees, receive the established straight-time rate of pay for the time worked or the overtime rate if any time actually worked exceeded eight hours in a day or 40 hours in a work week. These employees do not receive holiday pay or vacation accruals to utilize during winter closure.