Resources for Supervisors

Human Resources

Our Supervisor Resources page provides a centralized hub for the tools and guidance managers need to support and lead their teams effectively.

From policies and timecard information to recruiting support and wellness resources, each section offers practical information to help supervisors navigate their responsibilities.

Administrative Guide Policies

Administrative Guide (all policies)
Stanford University Code of Conduct Policy
Privacy Policy
Human Resources (employment policies)
Trial Period
Workplace Accommodation for Disability
Lactation Accommodation

Timecard & Time Off Information

Reviewing Timecards

Timecard Contact Information

For questions on how to approve employee timecards please contact Phil Richmond at philrd@stanford.edu or Alyssa Celzo at alyssamc@stanford.edu .

Requests for Time Off

Recruiting & Classification

HR Recruitment Services

HR Recruitment Services:

Pathology HR offers the following services to assist you with your recruitment. Please let us know which of the following services you would be interested in utilizing or if you would like a full recruitment done by our team.

Screening of resumes so that only applicants meeting the minimum required qualifications are sent to you. This means that we will also complete the applicant disposition process throughout the resume screening process.
Conducting screenings of the most qualified applicants, based on their resumes and applications, using Spark Hire.
Creation and/or selection of interview questions using a interview question bank (includes candidate evaluation form).
Conducting reference checks of your final candidate(s) using Checkster.

Please read the following carefully and completely:

All positions must remain open to applicants for at least ten (10) calendar days before final selection and offer are made.

Please visit the Stanford Careers webpage and enter your Job Req. number to view the job posting live: http://stanfordcareers.stanford.edu/.

All applicants must apply through the Stanford Careers webpage to be considered for any benefits-eligible position: http://stanfordcareers.stanford.edu/.
All candidates with layoff preference who meet the minimum required qualifications of the position must be considered for hire prior to any other candidate being selected.
Upon an applicant's request, we must provide the pay scale for the position to which the applicant applied. In order to ensure a transparent hiring process, it is strongly considered best practice to discuss salary requirements with each candidate at the beginning of the hiring process.
Once you have identified a final candidate and completed a minimum of two (2) professional reference checks, a formal job offer must be made in writing prior to initiating a background check. For internal applicants, a personnel file review must be completed by our Pediatrics HR team prior to formally hiring the internal candidate.

Pathology New Staff Hiring Request:

All new and replacement position requests must be reviewed and approved by the Pathology’s HR and Finance teams prior to posting a benefitted position or hiring a contingent worker. Please click the appropriate button below to complete and submit the Pathology New Staff Hiring Request. Once submitted, the request will be automatically routed to the Pathology’s HR and Finance teams for review and approval.

Visit one of these links below that pertains to you request:

pathologyhr@stanford.edu

Classification Definitions

Academic Staff - Research (AS-R)

Casual Employees

Please click here to review this classification description

Employees on the University payroll appointed less than 50% FTE and work no more than 980 hours during the calendar year for all job assignments.

Temporary Employees

Please click here to review this classification description

Employees on the University payroll appointed at 50% FTE or more for no longer than six consecutive months and work no more than 980 hours during the six-month period for all job assignments.

Stanford Student Employees & Federal Work Study

Employees who are registered Stanford students have "student" status excepting those whose employment is totally independent of and unrelated to their Stanford student role.

Exempt Employees

At Stanford, "exempt" positions typically include executive officers, faculty, academic staff, other teaching staff, and certain professional, administrative, and executive staff.

Please click here to review this classification description

Non-Exempt Employees

These are the employees who are not "exempt" under federal and state overtime regulations.

Please click here to review this classification description

Salaried vs. Hourly Employees

Please click here to review this classification description

Bargaining Unit Employees

Job Descriptions

Stanford Job Description Library

Please click here to review the Stanford Job Description Library powered by University HR

This resource is for reference purposes only.

Bargaining Unit Job Description Templates

Please click here to review the Bargaining Unit Job Description LIbrary powered by the University HR

This resource is used to create Bargaining Unit positions in the SoM

Pathology New Staff Hiring Request

Visit one of these links below that pertains to you request:

New Staff Hiring Request

New Contingent/Temp Hiring Request

New ASR Hiring Request

Recruitment Tools & Resources

In an effort to ensure a consistent method for evaluating candidates across the School of Medicine, the Pathology Department would like to offer hiring managers the following resources to use during their interview processes.

For additional Recruitment Resources you can visit the Cardinal at Work Manager's Toolkit here. Please let us know if you have any questions when using these resources during your interview processes.

Learning and Development for Managers

Trial Periods & Performance Evaluations

Trial Periods

The trial period is extended for the duration of any approved leave of absence. No other extensions of the trial period are permitted. Please review the admin guide for more information.

During trial periods, employees are not eligible for a salary increase based on merit. More information can be found here.

The trial period for non-bargaining unit positions is a 12-month period of service, whilethe trial period for bargaining unit positions is a 3-month period of service. During this time, the department assesses the performance of a newly hired, benefitted employee to determine if the employee meets the requirements and expectations of the position.

Supervisors are expected to contact to Pathology HR at pathologyhr@stanford.edu immediately with any performance concerns.

Please click the button below to review the Trial Period (for non bargaining-unit) and BU policy.

Trial Period Policy

Supervisors may click the form below to download the current Performance Evaluation. Please work closely with Pathology HR to submit the completed Performance Evaluation upon an employee's Trial Period completion.

Performance Evaluations

Performance Management involves continuous and regular check-ins between employees and supervisors to achieve excellence in aligning organizational performance goals with personal performance goals. The performance management process helps to ensure that employees have the opportunity to strive towards improving their job performance.

Annual Performance Evaluations in the Department of Pathology are typically completed between March and May of each calendar year. A performance evaluation must also be completed upon the successful completion of each employee's 12-month trial period.

Please download and review the following performance management documents, including the performance evaluation form and additional resources to use throughout the performance cycle. Supervisors are expected to contact Pathology HR at pathologyhr@stanford.edu immediately with any performance concerns.

Personnel File Review Request

Digital personnel files in OpenText are currently for active benefits-eligible employees (no temps or casuals). E-files are not available for employees who terminated prior to 2012, when e-file usage began.

We are available to assist with all personnel file review requests (e.g. employee request or hiring manager request for internal final candidate) in a confidential manner.

If you would like to request a personnel file review, please contact pathologyhr@stanford.edu.

Work Arrangement

For detailed information, please refer to the Work Arrangement Policy.

“Telecommuting” means performing Stanford work on a regular, part-time basis from a location other than the employee’s Regular Stanford Work Location, provided the location is not the Stanford Campus or a Stanford Alternative Work Location.

“Remote employee” means a Stanford employee who is approved, assigned, or designated by Stanford to work from a site other than the Stanford Campus or a Stanford Alternative Work Location as their primary work location. This also includes an employee who is approved, assigned or designated by Stanford to telecommute on a full-time but temporary basis (more than 4 consecutive weeks) from a location other than the employee’s Regular Stanford Work Location.

Please note that we have created resources for individuals working from home on our Wellness Resources page.

Full-Time Equivalent (FTE)

Wellness Resources

Find a doctor

Clinics & Services

Research Resources

Professional Training

Education Resources