Your Badges:
☐ Stanford University ID Card at Tresidder Memorial Union: Stanford ID website and map to Tresidder
☐ Hospital ID Badge (if applicable): map to badge office
Your Computer & Devices:
☐ For IT help, please call (650) 725-8000 and TDS can assist.
☐ SoM Stanford BOX (store documents in the Cloud): Stanford Box
☐ Stanford Cardinal Key (reduces need for passwords): Cardinal Key
☐ Stanford Remote Access VPN (Virtual Private Network): Stanford VPN
☐ SPOK Mobile (Smart Paging App): SPOK
☐ Add Duo app to phone: Duo Mobile
☐ Any other software that may be needed: Software at Stanford (contact your admin for processing)
☐ Attest phone, laptop and any other devices that will be used for work: My attestation & My devices
Lab Services & Operations (SOM only):
Contact Karen Kunkel, kdkunkel@stanford.edu for department lab equipment and repair, badge access, furniture, lab space and renovations (lab and office)
☐ Set up time to meet for items you may need
☐ Check for keys to office (if applicable)
☐ Check for keys to lab space (if applicable)
☐ Any additional access you may need
Facilities (SOM only):
Contact Karen Kunkel, kdkunkel@stanford.edu for housekeeping, building issues (HVAC, electrical, plumbing), general safety (seismic bracing, medical/sharps waste disposal pickup)
Digital letterhead, email signature, new lab website, etc:
Please reach out to our administrative coordinator, Brenda Alvarez, alvarez0@stanford.edu.
Research Administration:
For sponsored and non-sponsored award transfers and required research compliance training, contact our Assistant Director of Research Administration, Jasmin Ramirez, at jasminj@stanford.edu.
Stanford Axess:
Login to Axess to complete the list below: (https://axess.sahr.stanford.edu)
☐ Complete Training Needs Assessment in Stars Axess
☐ Complete all required training in the assessment
☐ Complete HIPAA/ Protecting Patient Privacy
☐ Complete Harassment Prevention Training for Supervisors and Faculty
☐ Ergonomics- computer workstation
☐ Enroll in Direct Deposit
☐ Complete ACEs Training:
Part I: Online self-learning (at your own pace) link: https://med.stanford.edu/aces/education.html
Part II: 2-hour group skills practice hosted live via ZOOM (Registration available after completing Part I)
☐ Complete Withholding Allowances (W-4)
☐ Complete W-2 consent
☐ Complete Patent Agreement SU-18
☐ Complete Disability/Veteran/Race
Stanford You:
Login to Stanford You to complete the list below: https://stanfordyou.stanford.edu
☐ Complete Personal Info
☐ Complete Office Contact Info
☐ Complete Emergency Contact Info
☐ Complete Alert SU
Stanford CAP Profile:
Login to Stanford Profiles to complete the list below: https://profiles.stanford.edu/ Complete within first week so internal and external colleagues have accurate information for networking and collaboration opportunities. Consider adding your Administrative Associate as a profile maintainer, allowing them to edit and keep your profile up-to-date on your behalf.
☐ Bio section: for a good example of a bio please go here: A good bio example
☐ Research & Scholarship section
☐ Teaching section
☐ Publications section
☐ Biomatrix
☐ Photo (contact Norm Cyr, norm.cyr@stanford.edu if you would like an official faculty portrait)
☐ Office location and admin contact
☐ Add your assigned administrative assistant as a CAP user for your profile
Parking and Transportation: https://transportation.stanford.edu
☐ Purchase a parking permit online
☐ Register for a Clipper Card online
Benefits: https://cardinalatwork.stanford.edu/benefits-rewards/my-benefits
☐ Enroll in medical health plan within 30 days of hire
☐ [Optional] Enroll in benefits retirement after your first paycheck
