Submit an Abstract and Electronic Poster

The abstract submission period ends on May 31, 2019.

Who is eligible to submit an abstract?

Premedical and post-baccalaureate students who have led or participated in community-relevant work focused on health and wellness. Affiliation with Stanford University or Stanford School of Medicine is not a requirement. Presenters must have had  a significant role in the project and have the appropriate authorization from the primary author/co-authors to deliver an oral or poster presentation.

What types of abstracts are eligible for submission?

• Abstracts containing community-based, community-based participatory, or translational research findings based on initiatives targeting specific populations in a community or region.
• Abstracts featuring case reports, retrospective, or case studies may be submitted
• Abstracts previously presented at local, regional, national, or international meetings may be submitted.
• Abstracts published as an article accepted for publication (including manuscripts) in printed or electronic formats may be submitted.
• Ideal submissions will highlight projects, programs, initiatives, activities, or events that: 
  1. Focus on a health inequity/health disparities-related issue
  2. Target traditionally vulnerable or underserved segments of the population
     
  3. Highlight a local or regional health/wellness issue
     
  4. Were conducted with a community partner
  5. Improve health, illness, or wellness broadly (education and awareness, political activism, community-building and organizing, faith-based and social interventions are eligible) in the Northern California region
• Scientific abstracts with no connection to community/population health or wellness will be rejected.

How are projects presented?

Projects will be selected for oral presentation or skill-building workshops. You will submit an ELECTRONIC poster for in BOTH .pdf and .ppt formats. There is no cost for your particiaption.

Author requirements for submission

• Authors, co-authors, and other authorized project assistants are permitted to submit abstracts
• Submission of an abstract and poster constitutes a commitment by the submitting party or designee to present if the abstract is accepted.
• Expenses associated with the submission and presentation of an abstract are the sole responsibility of the presenters/co-presenters
• Don't forget to REGISTER for the symposium. 

How do I submit a project  and abstract?

All submissions MUST be completed online NO LATER THAN 11:59 p.m. on May 31, 2019, PST. No faxed, emailed, or mailed submissions will be accepted.

Is there a fee to submit a project or abstract?

There is no fee to submit an abstract, present, or participate in this symposium.

Are symposium-related expenses covered or reimbursed?

Expenses, including travel and lodging, associated with the submission and presentation of a project are the sole responsibility of the presenters/co-presenters

Can I edit an abstract that has already been submitted?

No. It is recommended that you complete the call for submissions offline and submit once you have made all of your edits.

When will I be notified of my submission status?

Notifications will be sent via email on or before June 8, 2019. 

Abstract Title

There is a limit of 300 characters, including spaces, for the title of an abstract. Identifying information such as author or institution names should not be included in the title. Please use mixed case font and proofread the title since it will be printed exactly as entered if selected for presentation at the symposium. Only enter the title in the title field and do not include it in the body of the abstract.

Abstract Body

There is a limit of 250 words, including spaces, for the abstract body text. Tables and images should not be included in the abstract.

Informed Consent

Any study involving human subjects must meet all of the requirements governing informed consent of the country in which it was performed and applicable sponsoring university, organizational, and institutional guidelines.

Additional Requirements

An author can have more than one abstract or proejct accepted but may present only one oral presentation.  

Abstracts must be submitted using the abstract submission form. 

Permission for all copyrighted material (drawings, illustrations, video footage) must be obtained with attribution of permissions included in the  credits. 

When will I be notified if my submission has been selected?

Presenting authors will be notified of the status of their submissions via email on or before June 7, 2019. It is the responsibility of the presenting author to notify any co-authors/co-presenters of the decision. 

What steps should I take if my abstract is selected?

IIf your abstract is selected, you will receive an email invitation to participate in the symposium. You must formally accept the invitation to participate by June 10, 2019. If an invitation remains unanswered after this date, the abstract will be withdrawn. Declined invitations will result in automatic withdrawal. 

Authors invited to make oral presentations automatically grant permission to include their presentations, abstracts, and likeness,  in part, or in whole on the symposium website, and in promotional materials and other print and electronic media. 

Submission of an abstract/project form constitutes a commitment to participation.

Where will accepted abstracts be published?

Abstracts selected for presentation will be published online at coe.stanford.edu. They will also be published in an electronic publication. 

How can I withdraw an abstract?

Email coeoutreach@stanford.edu with the title of your abstract in the body of the email and "withdrawal request" in the subject header.

Questions?

Please contact coeoutreach@stanford.edu if you have any questions.

Abstract Submission Checklist

• Dowload the submission document and prepare your submission, including poster offline.
• Read and follow all submission instructions. 
• Compose your abstract, ensuring that it adheres to published word count limitations and formatting.
• List all co-authors along with their email addresses and institutions. 
• Edit, review, and proof abstract. 
• Finalize abstract and electronic poster and submit by the stated deadline. 
• Print a pdf copy of your submission for your records.

All selectees will submit an ePoster at no cost for inclusion on the symposium brochure and the event website beginning the day of and for two months following the symposium. Space constraints may limit the number of posters.

(Adapted from the Stanford Medicine Office of Community Health Community Health Symposium Poster Guidelines)

Posters should be structured to include each of the following sections:

1. Title and Authors
2. Background/Need: The identified health need and some of the pertinent epidemiology/policy history.
3. Community Partner: Information about your community partner (mission, program areas, how your project fits with these)
4. Project Description: Description of your project, objectives, major activities and analytic approaches, if appropriate.
5. Outcomes: Main results and outcomes, milestones, impact(s) on the community partner/community.
6. Lessons Learned: A reflection on your role as a health professional in engaging with your community partner and implRecommendations: Next steps for sustaining and disseminating the project, ideas for future projects to build on results and additional needs that were identified.ementing your project and project challenges.
7. Recommendations: Next steps for sustaining and disseminating the project, ideas for future projects to build on results and additional needs that were identified.
8. Acknowledgements: Recognize project mentors and funders (e.g. Medical Scholars, Valley Foundation) Posters should not include any confidential information or any information that your community partner has not deemed public information.

Format

Posters should be:

1. Printed: Single sided (Example: Scientific Posters) 
2. Orientation: Landscape
3. Size: Standard Poster size is Width 48” x Height 36” 
4. Sections: Posters shall include all of the above sections and an additional acknowledgement section should be included. If appropriate, posters should include pictures, tables, and/or graphs.

Does the symposium offer poster printing?

No - printing is not required as the posters will be presented in powerpoint (or prezi) and published to an electronic brochure. 

Poster Examples

• Poster Example #1
• Poster Example #2