2025-26 Annual Scheduling Resources

Timeline and Progress

Scheduling Timeline for Classrooms:

AY26 Spring/Summer (March 30-August 23, 2026): Priority deadline is Friday, October 17, 2025. We will begin confirming reservations in January 2026, after courses have been scheduled and confirmed. Requests received after the priority deadline will be processed after all pre-deadline requests.

The annual scheduling project is a tremendous undertaking in which our team works through thousands of requests in order of priority. We understand that each of our customers have their own deadlines and reasons for needing confirmation as soon as possible. We respectfully ask that requesters refrain from calling or emailing medscheduler to check on the status on their requests, as responding to these requests pulls us away from time that should be spent scheduling.

If you have not received your "Required MD/MSPA Courses and ILC" Smartsheet from Medscheduler, click here to request your Smartsheet.

All Other Academic Courses FAQs

How can I get my Smartsheet form for academic courses?

No Smartsheet form is needed for academic courses. You will enter course room preferences into Coursedog. Medscheduler will access those preferences when assigning your classroom.

What if I don't know the exact headcount for my course?

Give us your best estimate. If the course needs to relocate later because the headcount exceeds classroom capacity, it may be more difficult to find an appropriate classroom to relocate to.

Is there a list of resources to choose from?

For a list of all SoM resources, go to Room Features in Coursedog.

What if I want to try to schedule consecutive or related courses in the same classroom?

Refer to the SoM Registrar's Office Annual Course Catalog Review and Update website for instructions about consecutive related courses.

How do I advise Medscheduler of the room layout my faculty is requesting?

Choose your preferred room layout using the Preferred Room Features in Coursedog.

How will I know when my course has been scheduled and which room has been assigned?

The Medregistrar's Office will send an email once course scheduling has been completed. Follow instructions to view room assignments and to learn how to request changes.