The Office of Communications can assist journalists with filming and photography on Stanford Medicine property, including helping to arrange for locations and access when permission to film or photograph has been granted. 

Contact: Lisa Kim, Senior Manager, Media Relations at likim@stanfordhealthcare.org.

Journalists must notify the Office of Communications to obtain permission to come onto Stanford Medicine property. Whenever possible, we request 24 hours’ notice.

Journalists must adhere to the university’s privacy policies. No one at Stanford can be filmed without their permission, except at public events to which the public and media have been invited. 

Journalists must obtain prior permission in order to film or photograph in any interior spaces at the medical school and hospital. This includes administration and office buildings, classrooms, laboratories, and clinical spaces.

If you are a reporter and would like to be added to our distribution list to receive press releases about Stanford Medicine's research, clinical breakthroughs and organizational updates, please fill out this form. Subscribe here

Stanford has broadcast studio facilities available to the news media on a first-come, first-served basis for interviewing faculty and staff. We have the capacity to transmit by the LTN Global Network for television and by ISDN and IP for radio for live broadcast feeds. For more information, contact Stanford Video at 650-725-4872.

Documentary/Non-news media, education-related requests to film on campus should be made in writing at least five business days in advance.

Contact: sm_filmrequests@stanford.edu

To request permission, please send the following information (Note that completion is not a confirmation of filming):

• Name and description of organization or individual making request

• Name of Stanford researchers/faculty members (or desired subjects) involved in filming or photography

• Project description, including the way in which Stanford will be portrayed, the resulting use of the material, and whether the material will be used for marketing purposes.

• Name of distribution company and/or plans for distribution

• Primary audience for project

• Name of funding agency for project

• Date(s) requested, time and duration of proposed shoot (please include estimated time including set-up, interview, b-roll and breakdown):

• Specific site(s) requested. Requests absent specific locations will not be considered. Be advised that filming/photography at locations such as The Oval, Hoover Tower, in the Main Quadrangle, in Memorial Court and in Memorial Church is prohibited.

• Number of people and amount and type of equipment involved, including vehicles.

Proof of adequate insurance coverage and indemnity is required. Certificates of liability insurance should name the Board of Trustees of the Leland Stanford Junior University (450 Jane Stanford Way, Stanford, CA 94305), its officers, agents, representatives, students, employees and volunteers as additional insured.

A Stanford location agreement must be executed in advance, if the request is approved.

Permission to shoot b-roll must be obtained prior to filming. Request access to download high-quality, Stanford Medicine-produced b-roll of the campus and hospital by emailing sm_filmrequests@stanford.edu.

Non-Stanford entities and campus guests are prohibited from flying drones and other unmanned flying vehicles above or from within Stanford lands. Faculty, students, staff and approved vendors are required to obtain advance approval for such flights from a university committee. For more information and instructions on requesting review of a proposed flight, see the Policy on Operation of Unmanned Flying Vehicles.

Publicity release forms (also referred to as a “photo release” or “model release“) are needed when photographing or recording individuals for Stanford use, or to obtain permission for using personal photos in an editorial video or other similar product. HIPAA release forms are required by law if patient information is included. Contact Lisa Kim at likim@stanfordhealthcare.org or Margarita Gallardo at mjgallardo@stanford.edu.

Review the Film, Photography and Video Requests page on the University Communications website. You can also check out their Filming FAQ page for additional information.

Use of Stanford’s name, other trademarks and emblems, or campus images by third parties is prohibited without written permission by the university. The guidelines are designed to protect perceptions of Stanford’s academic and research integrity and independence; maintain its tax-exempt status; avoid the appearance of endorsing non-Stanford entities; and ensure accurate representations about its relationships with other organizations. See Stanford’s Name Use Guidelines. 

For media inquiries related to pediatrics or obstetrics or for matters involving Stanford Medicine Children's Health and Lucile Packard Children's Hospital Stanford, please contact the Stanford Children’s Health Media Relations team at: media@StanfordChildrens.org

 In order to request information on a Financial Conflict of Interest (FCOI) identified on or after 8/24/12 related to Public Health Service (PHS) sponsored research, please obtain a Request for Information form (.pdf) from the Conflict of Interest Review Program. The form must be completed and returned via email to the address specified to facilitate a timely response.