Deliveries

All Deliveries to the School of Medicine Main Campus must come through the Central Loading Dock (1291 Welch Rd., Stanford, CA, 94305).

• The Dock will be staffed Monday to Friday between 7:00am and 4:00pm
• Trucks will be allowed to enter until 4:00pm, no entry will be allowed after 4:00pm
• Gates will be locked upon departure of the final vehicle, but in no case later than 6:00pm
• There is NO overnight parking of vehicles or ancillary equipment

Loading Dock Contact Information:

• Loading Dock Manager:

Jim Barela

650-721-2726

jbarela@stanford.edu

• Loading Dock Assistant:

Tim Peoples

650-721-2058

tpeoples@stanford.edu

Loading Dock Access for Deliveries:

During normal business hours, security gates at the ramp entrance will be open and unlocked and any vehicle has access to the dock. Certain areas of the dock will be designated for first-com-first-served staging of materials. Other areas and/or secure cage locations may be reserved for certain vendors for use on a routine basis. Loading Dock personnel will direct drivers to an available and appropriate loading bay or layover parking space.  SOM is an “open” campus, and all buildings are unlocked from 7:30 a.m. – 5:00 p.m. every weekday.

Dock Access for Contractors and Service Repairman:

Contractors or service repairman requiring dock access to unload equipment and tools typically will not be allowed to leave their vehicles at the loading dock. Surface lots are intended to accommodate longer-term parking for contractor vehicles.

Parking

• 15-minute parking is OK
• You may park here to drop something off to the Loading Dock Manager
• If you need to park for a longer period, please use metered spaces
• See University Parking Information

Package Deliveries:

• See Delivery Guidelines on Fingate for more information.
• A complete delivery address consists of:
  • Ship-to address, including street address, city, state and ZIP code
  • Building name
  • Department name
  • Room number(you can locate room numbers on the FIMS website: here)
  • Individual’s contact information (first and last name, phone number)

·       If a purchaser would like a phone number included on the Purchase Order associated with a delivery, you must ensure you have an associated phone number on your StanfordYou account: here. Your number will then auto populate from eAM when submitting the PO.

Note: For SoM community residing in the following buildings:

When you enter your specific building location (if one of the above listed buildings), your default delivery address in Oracle Procurement will be the SoM loading dock, 1291 Welch Rd. and will include the building name. This is defaulted in the back end in Oracle Procurement to ensure deliveries to your final location come through the loading dock.

Loading Dock Support/Responsibilities:

Loading dock Staff WILL direct drivers in finding building locations via the tunnel system, and provide security access badges as required.

Loading Dock Personnel WILL NOT sign for packages. Please ensure appropriate departmental representative is available to sign and receive the package, either at the final delivery destination or at the loading dock.

Recommendations when placing orders:

·       Ensure the purchaser or designated representative is on-campus to receive the order.

·      Ideally, ensure the package can be tracked live.

·       Especially for packages that have a high value or have time sensitive storage requirements, consider ordering from companies that provide “white glove” service, and provide a contact phone number.

Mail Delivery

There are two ways to receive a delivery through the loading dock: (1) The carrier delivers the package directly to the consignee at their office, or (2) the consignee makes arrangements with the carrier to sign for the package at the loading dock.

For mail services, such as Inter Department mail or USPS, please refer to the Mail Room or contact them at 723-5130.

Deliveries are made directly to the purchaser’s address.

The building address should auto populate in Oracle Procurement, but the purchaser must review and confirm the address is to the correct building.

Stanford Redwood City (SRC) Deliveries

Please refer to the following website for instructions on all deliveries to the SRC Campus.

When you’re in Oracle Procurement and ordering through each of the available options, you input your delivery address in your Oracle Purchase Order and not the suppliers webpage. One thing to note is that on Amazon business is unique, in the fact that you’re default address is auto populated to 450 Jane Stanford Way on the Amazon Business website. This is a procurement default that you leave as is, and then you enter your specific delivery address will be added in Oracle.

Stanford Purchasing Card:

When using a P-Card, this is the only way to order outside of Oracle Procurement. The purchaser must ensure the correct delivery address and contact info. If ordering to one of the buildings that require delivery through the loading dock, please see list above. It is advised to have 1291 Welch rd as the primary address and then add your specific building address on the next line.

A complete delivery address consists of:

• Ship-to address, including street address, city, state and ZIP code
• Building name
• Department name
• Room number (you can locate room numbers on the FIMS website:here
• Individual’s contact information (first and last name, phone number)