Virtual Poster Sessions

Video/Animated Research Summary

The video/animated summary of your research will accompany your poster and made available to symposium registrants for about a week before the symposium.

Whether you’re a novice in front of the camera or a pro at animations or video editing, we welcome all formats of video submissions! Unleash your creativity, expand your communication skills, and be inspired to share your incredible work with the research community. 

The video should explain your research in 1 to 3 minutes. Authors are encouraged to explore the most effective means to communicate their research and may include, video of themselves, photographs and other images, animations, video of an experiment running or a lab tour, and/or any other idea you can think of.  

We recognize authors may not have access to professional video equipment to record your presentation. If you have a smartphone that produces reasonable quality video, please feel free to use this.

How to Submit Your Video/Animated Summary

In producing a video/animated research summary, please adhere to the following basic guidelines.

• A video/animated research summary must be between 1 to 3 minutes
• A video/animated research summary should introduce the topic of the research, highlight the key background, methods, results and conclusions, and discuss future potential developments in the field as a result of the work.
• Save your video/animated research summary in one of the following file formats: MOV, .MPEG4, or .MP4.
• Upload your video/animated research summary to YouTube.*
  • Title your submission, “2020 MCHRI Symposium – Your Last Name, First Name.” 
  • You may first need to create an account with YouTube if you do not have one already.
  • Do not upload to other video hosting services or send files to MCHRI directly.
• Provide the YouTube Video ID in the Video and Poster Presentation Submission form. (See example)

*Note: Be sure to update your video privacy settings to "Unlisted" on YouTube when uploading your video. Please visit this link for more information on YouTube privacy settings.

Ideas for Video/Animated Research Summaries

Aim to keep your video simple and concise, refrain from using jargon, and – if possible – tell a story that will hook your viewers within the first 30 seconds and keep them watching until the end.

Length: Between 1 to 3 minutes. Videos that exceed 3:00 minutes will be returned for correction.

Video/animated research summaries can be use many creative forms, including,

• Traditional poster presentation (e.g. a video recording of you presenting your poster using standard video, Zoom, loom or other means)
• Lightening-talk presentation (e.g. Zoom recording; PowerPoint w/narration)
• Computer-generated animations
• Videotaped technique demonstration
• Interviews with the author(s)
• Multiple presenters in group discussions/presentations
• Any combination of the above or other similar recordings that will help viewers understand and engage with your work.

Editorial Guidelines

The video/animated research summary should be understandable to non-experts within your field as it relates to maternal and child health research.

• The audio should be clear and easy to understand.
• Verbal descriptions and/or subtitles/text descriptions are highly recommended for clarity.*
• Text and images should be large enough to be easy to read.
• A title should be included at the start including the full title of your abstract, authors, affiliation(s), and COI, as relevant.
• Any conflicts of interest are to be shown on a disclosure slide following the title slide. If no potential conflicts of interest please state: The authors declare no financial or non-financial interests related to this research.**
• Any form of acknowledgment, funding, or support from third parties must be clearly stated as coming from the authors (e.g., “The authors would like to thank…”).
• Do not use any music or other materials/media copyrighted by any entity other than yourself unless appropriately licensed for public use.
• Videos may not include advertisement or promotion of products.

*How to enable subtitles on YouTube:  https://support.google.com/youtube/answer/2734796?hl=en

**Conflict of Interest Disclosure: For example, “The authors declare the following interests related to this research:” Report any affiliation or involvement in an organization or entity with a financial interest (such as honoraria, educational grants, participation in speakers’ bureaus, membership, employment, consultancies, stock ownership, or other equity interest, and expert testimony or patent-licensing arrangements), or non-financial interest (such as personal or professional relationships, affiliations, knowledge or beliefs) in the subject matter or materials discussed in the presentation. 

Virtual Poster

You will also submit a PDF version of your poster, in a more traditional poster session format. You can create your poster using PowerPoint, Adobe Illustrator, Canvas, or any other appropriate program. Upload your virtual poster in the Video and Poster Presentation Submission form.

Design your poster for the following dimensions:

• The maximum width is 48 inches; the maximum height is 36 inches.

Include the following components in your poster presentation:

• Title
• Author(s), Affiliation(s)
• Institute or Center name/logos – if funded by MCHRI, please include the MCHRI logo.

Content:

• Introduction (providing background information)
• Brief statement of the purpose of the project
• Participants and/or materials and methods used
• Results
• Interpretation(s) and Conclusion(s)

General Guidelines for Poster Layout:

• A light background with dark text is easiest to read
• Use one font and style to integrate all portions of your poster
• Make sure the poster can be read when viewed on a laptop computer screen
• Label graphics directly and use tables for small data sets
• Figures, diagrams, and bullet points are better than paragraphs of text
• A general rule of thumb is to allow 40% of your space for graphics, 20% for text, and 40% for white space

Poster Resources

• MCHRI Poster Template
• Creating and Presenting Dynamic Posters

Zoom Meeting Link

Your Notice of Acceptance letter will list instructions for submitting additional materials for the virtual poster session, as well as an assigned time slot for the poster session. 

On the day of the event, you must be available during your assigned poster session time. Attendees will login through your Zoom Meeting  and interact with you during the virtual symposium.

How to Set Up your Zoom Meeting 

• Schedule a Zoom Meeting through your Stanford account for the assigned time at the Virtual Poster Session
• Set up with a password with the meeting (see below for instructions) 
• Submit your Stanford Zoom Meeting Link in the Video and Poster Presentation Submission form

Zoom Resources

How to schedule Zoom Meetings

All abstracts will be reviewed for presentation at the virtual poster sessions of the symposium. They will also be viewable to the public in the week leading up to the event. Five abstracts will be selected from the submissions for oral presentations during the afternoon session of the virtual symposium.

This is an opportunity for instructors, fellows, residents, postdocs, students, and faculty of all disciplines from Stanford to share the latest research developments in maternal or child health. 

General Requirements

• One submission per presenting author (no limit on submissions as non-presenting co-author).
• Abstracts must be 300 words or less, not including title.
• ALL abstracts will be reviewed and considered for virtual oral presentation (five will be selected) and poster presentation
• Presenting authors will be notified of decisions in early October.
• Research must be related to maternal or child health. We highly encourage ALL Stanford individuals to submit an abstract, whether or not you and the research were funded by MCHRI.
• MCHRI-funded faculty and trainees (past and current) are highly encouraged to submit an abstract. MCHRI awardees must still complete the abstract submission form describing their research.
• If you are selected to a) orally present at the virtual symposium or b) showcase your research at the virtual poster session, presenters are expected to be available during this time and participate in the activity. All presenters are also highly encouraged to attend the all-day virtual symposium.
• Presenting authors will be invited to share their scientific work with attendees in creative and interactive ways, through video/animated research summaries, poster presentations, and video-conferencing.

Abstracts must be received by Monday, September 21, 5:00 PM PST.

Note: Please remember that publishing data in an abstract or presentation has intellectual property implications. If you want to include data that might result in patentable ideas (or if you are uncertain) be sure you receive permission from your PI/mentor before you submit.

Abstract Format

Abstracts should be concise and able to appropriately describe your research within the 300 word limit. You are encouraged to use a structured abstract format. The general flow and structure of your abstract should be as follows:

1. Context/Purpose: One to two sentences explaining why you studied this particular topic and what is significant about it. Has past research been done? How does your research add to existing knowledge?
2. Methods: One to two sentences outlining the methods you used to conduct your research. How did you collect your data (including participant recruitment, if relevant)? How did you process your data?
3. Results: Three to four sentences about what you found through your research. Include relevant quantitative or qualitative results and statistical testing, if appropriate.
4. Interpretation: Up to four sentences discussing those findings. What do the results mean?
5. Conclusion: One sentence summarizing what you have learned from your research and why it is significant.