Zoom for School of Medicine Users

Why Use Zoom

Zoom provides the best video conferencing experience at Stanford. It's also approved for high risk data.

Zoom enables you to host or join a virtual meeting from anywhere - your office, a conference room, your home, or on the go. With the Zoom app you can participate in meetings using your smartphone or tablet.

Zoom lets you collaborate with colleagues both within and outside of the Stanford community. Meetings can be scheduled ahead of time or initiated on the fly. And with Zoom, you don't need to share contact information with meeting participants. Instead, you simply email an invitation containing the link to the meeting room.  Due to its ease of use, video and audio quality, and instant messaging, screen sharing, and whiteboard functions, Zoom is Stanford’s recommended video conferencing tool. It's available at no charge to faculty, students, and staff with a full-service SUNet ID.

Zoom Features

  • High quality video, audio, screen sharing and stability of connection
  • Device and OS parity: same features and functionality available on both laptops (Windows and Mac) and mobile devices
  • One touch to start or join meetings
  • Easy chat and presence functionality
  • Mobile collaboration with co-annotation

Data Security and Recorded Meetings

Holding Zoom meetings, sharing screens, and recording meetings is approved for High Risk Data, as defined in Stanford Risk Classification Guidelines. When recording meetings that include Protected Health Information (PHI) or other regulated data, please be aware that all regulatory requirements apply, including HIPAA. While Zoom has been certified for use with meetings that include such data, you are responsible for ensuring regulatory requirements are met sharing, downloading, and storing the recordings, as with any other regulated content.

Get Started with Zoom

Start by going to the Zoom Download Center or go to stanford.zoom.us and click Download in the footer.  For more information, including instruction on how to get room support for conference rooms and shared spaces that use audiovisual equipment, visit Stanford University IT: Zoom Video Conferencing.

How to Use the Cisco Panel

You'll find Cisco TelePresence Touch devices in video-equipped conference room around campus. Use the panel to make and manage video calls, share content, and access advanced features-all with the simple touch of a finger. These training videos will show you how to use the device to start a Zoom call, share content, and more. For more information, refer to How to Schedule, Launch, and Manage a Video Conference. Short on time? Download the quick reference sheet: How to use video conferencing hardware.

Enterprise room video/audio conferencing

Need to upgrade your conference rooms and interconnect across the university, hospitals, and external partners? Want help with the set up and support of your meetings? TDS's AV Tech team is accepting requests for consultations and quotes to help you equip your conference rooms with the latest technology. 

Get More from Zoom

With a small amount of effort, you can further enhance your virtual meeting experience. Here's some resources to get started.