SoM Staff JEDI Collective
The School of Medicine Staff JEDI Collective brings together representatives from across the School to connect central and local efforts around justice, equity, diversity, and inclusion (JEDI). The group is led by the Staff JEDI Team and the direction of the group is co-created across the membership.
Members attend monthly meetings, engage with each other via a Slack channel, mailing list, and community-building opportunities, and connect the collective’s efforts to their DFA and departmental DEI committee. Currently, the Collective has three subgroups to advance efforts around organizational change for JEDI: Advisory Board; Employee Education and Advancement; and (Inter)Departmental Collaboration.
The focus areas for each subgroup are listed below.
Advisory Board assists the Staff JEDI team in strategic planning for the Collective, including its sustainability and long-term vision, informed by Collective members’ experience.
Employee Education and Advancement ideates, curates, and coordinates optional learning and professional development opportunities for Collective members. These learning opportunities include hosting lunch and learn workshops and supporting staff in professional development and upskilling opportunities related to organizational change for JEDI.
(Inter)Departmental Collaboration facilitates and creates a more robust culture of collaboration and connection between SoM departments and units. This subgroup seeks to foster transparency, increase critical information sharing, and distribute best practices by hosting DEI committee cross-talks and the Staff JEDI Collective mini-grant program.
Resource Guides
The SoM Staff JEDI Collective created 15 resource guides to embed leading JEDI practices into employee experience resources. These resource guides were generated by members of each subgroup. Overall, each guide seeks to better embed JEDI strategy into personal interactions, organizational structures, and daily practices, thus fostering cultural transformation.
Open each accordion tab to download its respective guide and view its corresponding companion slide deck.
View this recording to learn more about the resource guides and companion decks (password: t!y*$G7@).
(Inter)Departmental Mini-Grant Program
The 2025 Staff (Inter)Departmental Collaboration Mini-Grant Program is a mechanism to support innovative programming, activities, and planning that promote understanding, knowledge, and action toward building a stronger, more inclusive culture and community at Stanford School of Medicine.
This program, funded by the School of Medicine Human Resources Group, provides an opportunity for departments and units to enhance collaboration and advance strategic priorities.
Eligibility Criteria:
Proposals must be for an event, activity, or offering exploring topics related to community, culture, belonging, and understanding.
Proposals must be jointly hosted between 2 or more departments/units, benefiting multiple groups.
Proposals must significantly include School of Medicine staff.
Proposals with impact/sustainability beyond a singular event will be given priority consideration. For example:
Book club series
Media projects (videos, interviews, podcasts)
Art projects (zines, murals, building decor, etc)
Learning lending libraries (shared books/resources)
Host strategic planning sessions for department and committee leaders
Funding Amount: A limited number of mini-grants will be distributed this fiscal year, with no proposal receiving more than $1,000. Priority consideration will be granted to proposals from departments/units with less available funding. Funding must be utilized by the first week of August.
Application Deadline: Monday, April 28th by 11:59 PM PST. Questions? Email somhrgjedi@stanford.edu.
Coffee Connections for Collaboration
Coffee Connections for Collaboration was created in response to the community’s ask for more points of connection outside of Collective meetings, with folks who could advise or collaborate with them on new ideas.
WHO can request reimbursement?
A SOM Staff JEDI Collective member should serve as the requester and point of contact for reimbursement; however, any Stanford staff member can be invited to meet up.
WHAT qualifies as a reimbursable meetup?
Staff from different departments
Attendees can include staff across the enterprise (University and the Hospitals)
There’s no limit to how many people meetup, so make it a collaboration party!
Discuss issues on JEDI, building a positive culture, and/or collaboration function
WHAT is reimbursable?
One beverage (non-alcoholic, e.g., coffee, tea, etc.) per person per meetup, with a limit of three reimbursable meetups per requester.
Virtual meetups (with online orders for beverages) are reimbursable too, as long as beverages are purchased on the same card!
HOW do I request reimbursement?
Before the meet-up, submit a request in the Coffee Connections Pre-Approval Intake Form here. This ensures we have sufficient funds to cover your reimbursement!
Once approved, you will receive a confirmation message from us giving you the go-ahead to have your coffee connection.
Meet up with JEDI practitioners from other departments
Pay for your beverages on one card/receipt
Optional: Snap a selfie for attendance verification and send it to somhrgjedi@stanford.edu with the title [Coffee Connections Verification].
Submit your reimbursement directly on OfWeb with fund information to be provided (utilizing your own department/team finance representatives as needed). The HRG Finance team will approve your request.
Funding for this initiative is first-come-first-serve, so reach out to a potential connection today!
Questions? Email somhrgjedi@stanford.edu.