Hours are accrued at the end of each month. Balances can be found on your Axess profile and are usually updated on the first week of each month. Click here for policies and guidelines regarding vacation accruals.

STAP (Staff Training Assistance Program) can be found by following this path. Log in to Axess-> Click STARS -> STAP Balance

Employees have the privledge of using STAP funds for a variety of activities and classes offered by Stanford. Some examples include courses from Stanford Continuing Studies, BeWell Program, STARS training, as well as other classes that further your professional development. If you have questions or requests on if a particular class can be covered through STAP, please reach out to your HR Manager. For more information please click here.

STARS (Stanford Training and Registration System) can be found by following this path. Log in to Axess-> Click STARS -> My Training >All Learning >Training History

The Stanford BeWell Program promotes a culture of care and well-being at Stanford. BeWell is part of Employee Support Programs & Services and inspires Stanford community members to lead healthy lifestyles. 

BeWell provides evidence-based offerings and services to help you achieve optimal well-being. Click Here for more information!

To find answers for Stanford policies visit the Administrative Guide. If you have further questions, please contact your local HR representative.

Winter Closure dates can be found with the other 10 University holidays at the Cardinal at Work site.

Expenditures for mobile equipment and services follow a strict approval process to review the Stanford business necessity based on the employee’s job duties, budget availability and local policy, custom and practice. The policy is outlined in Admin Guide 8.1.3

Please speak with your direct manager to discuss eligibility.

Current and former employees requiring employment, salary and/or immigration verification, should use The Work Number - 1-800-367-2884, company code 10526.

Step by step instructions for immigration or employment verification with or without salary can be found on Fingate.

Please send an email request to the SOM Facilities Coordinator. Please make sure to include employee’s info (full name, SUnet ID, SU ID Number & email address) and cc the supervisor.

Evan Conway 

Facilities Coordinator

Office of Facilities Planning & Management

E: emconway@stanford.edu

O: (650) 725-6191 C: (408) 242-5757

Yes! When logged in to the career website, click "Recommend Job to Friend" on the job"s detail page. From there you can share the job on LinkedIn or Twitter

Copy and paste your unique referral link into an email if you prefer not to use social networks.

The Faculty and Staff Help Center offfers a variety of services for the Stanford community including confidential counseling, workshops, discussion groups, facilitated conversations, consultation and training. Their webpage provides resources including appointment scheduling, links to emergency resources, training and other offices and programs that may assist you with a variety of issues including health, and diversity. Additional information, including how to access resources through medical providers can be found at the Cardinal at Work and IDEAL websites. Reach out to your local HR business partner should you need help navigating resources or with using eligible time off to manage your needs.

View your current salary on your pay stubs accessible in Axess. You may also Contact your local HR Represenative. Click here Find Your Local HR Contact

Please contact local HR to assure you have the date that is entered in your personnel record.

Each employee is responsible for their own career planning and growth. Managers and local HR can partner with you to support your growth and should be available for dialogue and to help navigate resources. The HR Services team has created a visual chart on how to start career path discussions. This can be found under Employee Resources in the Job Opportunities section. Additional professional development resources and information can be found on the Talent Development webpage and in the Develop section of the Cardinal at Work website.

You can view and download all of your bi-weekly paystubs on the Employee Center of Axess. Click here!

You can locate and edit this information on StanfordYou. Click here!

Federal and state laws require non-exempt employees to keep an accurate daily record of hours actually worked, including actual start and stop times and meal breaks. Axess Timecard, in the human resources management system (HRMS) is the system of record to indicate hours worked, including overtime hours and vacation, sick, holiday and other leave time taken by each non-exempt employee. Axess Timecard, in the human resources management system (HRMS), is the system of record to indicate vacation, sick and other leave time taken by each regular exempt employee.

Time and leave policies can be found in Admin Guide 2.1.5, 2.1.6, 2.1.7, 2.1.8, and 2.1.13

Learning and resources on the Axess timecard system can be found on the Fingate site. Contact your local HR for specific time and leave and Axess timecard questions.

The overall goal of the Winter Closure is to provide an opportunity for a meaningful break from work. All areas are encouraged to close.

In areas that are required to stay open (eg; animal facilities and clinical areas) The DFA or Department Director reviews operational need for an employee to work and approves only those requests that are critical to department operations in consult with SoM Employee Relations.

Employees in operational areas that observe the closure will receive holiday pay for the holidays that fall during the close and may use available PTO, floating holiday, accrued vacation, unpaid time off, or any combination of these, on the remaining closure days.

Local HR will provide specific detail and process for your department or unit in the fall.

To qualify for retirement benefits, you must be a benefits-eligible employee in good standing and have not been terminated for misconduct. In addition, you must meet one of the following requirements:

If hired before January 1, 1992:
You are at least age 55; and
You have at least 10 years of benefits eligible service;

OR

Rule of 75 (for anyone):
Your age + years of benefits-eligible service equals at least 75, and
You complete at least 10 years of benefits-eligible service

To establish if you meet eligibility rules to be an official retiree and possible benefits complete the Eligibility for Retiree Status form .

All retirement benefits resources can be found at the Cardinal at Work site.

Federal and state laws require non-exempt employees to keep an accurate daily record of hours actually worked, including actual start and stop time and meal breaks. Admin Guide 2.1.5 provides policy for meal periods for non-exempt employees. This includes a minimum of 30 minutes of duty-free time after no more than 5 hours of work.

Exempt employees are not required to enter hours worked or meal periods.

For information on how to manage time and leave in your Axess timecard please go to Fingate.

If you opted to receive your W-2 online, log on to Axess-> Employee Center-> Taxes.

Physical W-2 forms are usually mailed out by January 31st to the mailing address on file with Stanford.

For more resources on W2 forms please go to Fingate.

Log in to Axess -> Employee Center -> Personal information

Click here to find and contact your local HR Representative.

New Staff to Stanford will be enrolled in the Welcome Center for orientation on their first day of work by your HR team. Click here for New Hire Resources

Please contact your local HR representative and be sure to follow the termination checklist for guidance.

The Stanford Manager Academy is not School of Medicine specific and enrollment is through nomination by human resources groups across the 8 schools. Eligibility for staff members includes managing at least one full-time benefits-eligible employee and being in your current managerial role for at least six months.

Contact Your Local Human Resources Manager to learn how you would process a pay adjustment or bonus. You may also see Staff Compensation information to learn more about the University policy and practices surrounding this topic.

Professional and personal development for leadership roles in IT - learn more here

The review and approval of employee time and leave is required by university policy and is an important step in ensuring that employees are paid correctly. Summarized timecard details and employee filters are available in Axess Timecard to assist with the review of timecards for large groups of employees.

To begin a discussion on how to recalssify an employee, talk with your HR Rep.

The Stanford University Board of Trustees resolution provides that the President of the University is authorized to approve emeritus or emerita titles for retiring members of the Academic Staff as defined in Admin Guide Memo 2. 2.1 and Senior-Level staff as defined in Admin Guide Memo 2.1.14, who shall have served twenty (20) or more years previous to normal retirement date. The President of the University is also authorized in exceptional cases to approve an emeritus or emerita title for Academic Staff and Senior-Level staff with less than 20 years of service and for other staff employees with unusually long service, of twenty-five (25) years or more. When planning your retirement, please have your immediate manager contact your local HR group to establish eligibility and complete requisite paperwork, should you meet the criteria.

Employee occupational injuries or illnesses need to be reported within 24 hours of the event. Reach out to your HR Manager and/or to the Environmental Health and Safety office to report and complete necessary forms.  Employee is also responsible for completing forms if they want to file a claim. In cases of emergency, call 911.

Contact your HRM before approving any staff to move outside of the Bay Area. Staff should also speak to their local HRM prior to making the move. 

Expenditures for mobile equipment and services follow a strict approval process to review the Stanford business necessity based on the employee’s job duties, budget availability and local policy, custom and practice. The policy is outlined in Admin Guide 8.1.3

The Technnology and Digital Solutions, TDS, team, can assist you with the ordering and setup of your new departmental computer by submittting a help ticket!