Ann Dohn, MA
Director, Graduate Medical Education
Designated Institutional Official (DIO), ACGME
Training Program Liaison, ECFMG
Special Programs Coordinator, Medical Board of California
Institutional Official, NRMP
Last Revised 08/13/2018
About J-1 Visas
- Stanford Hospital and Clinics uses the J-1 visa program sponsored by the Educational Commission for Foreign Medical Graduates (ECFMG).
- Stanford does not sponsor H-1B visas for graduates of international medical schools.
- Graduates of Canadian medical schools must also use the J-1 program.
- Incoming and continuing J-1 visa house staff are required to obtain their J-1 visas before their training. Failure to submit the requested documentation will result in a delayed start date.
- Outgoing J-1 house staff are required to complete mandatory tasks in the Exiting House Staff Checklist.
Start the process 6 months in advance.
To Program Directors and Coordinators
Program leadership and coordinators must review the ECFMG certificate requirements to ensure the applicant is eligible to participate as a J-1 visa holder in the training program.
New U.S. Citizenship and Immigration Services (USCIS) Policy, Effective August 9, 2018
Violation of status becomes an "unlawful presence"
- Effective August 9, 2018 - Update in policy on violations of status - Violation of status is considered "unlawful presence."
- No advance warning is provided to inform a visa holder that he/she has begun to accrue unlawful presence.
- A violation of status is triggered often times when a foreign national seeks to adjust permanent resident status or returns from a trip abroad.
- What is considered a violation of status?
- nonimmigrant status overstays
- unauthorized employment
- failure to maintain required course loads
- other violations of status
- Visa holders, please be mindful of the following:
- Make sure that you firmly understand both the time limits as well as the scope of authorized activities within your visa classification.
- Particularly, as of August 9, 2018, make sure that you are acting in a manner fully consistent with your visa status, since any unauthorized activity following that date will trigger the “unlawful presence” accrual periods.
- Remember that these harsh consequences for a violation of status apply also to your dependent family members.
- Please consult with the your appropriate advisors if you have any questions on whether or not you are maintaining fully your immigration status.
The J-1 Visa Process: Initial
When an international medical graduate (IMG) is accepted into a Stanford training program, the GME office will initiate the J-1 visa application for the IMG housestaff. The J-1 applicant has the following responsibilities:
- Eligibility Requirements
- Apply for a J-1 Visa
- New/Arrival of J-1 Visa
- Maintain a J-1 Visa
- Expired J-1 Visa
- End a J-1 Visa
The J-1 visa process is a time-sensitive process. All e-mails sent by Ann Dohn are considered high priority.
The J-1 Visa Process: Renewals/Transfers
If the trainee is from an outside institution with a J-1 and plans to attend Stanford, the Stanford training program must inform GME/TPL the following:
- Trainee has a J-1 visa already sponsored at another institution in the US.
- Is trainee qualified for a renewal/transfer/sponsorship at Stanford?
Frequently Asked Questions (FAQs)
I am attending a conference outside of the U.S. What do I need to know?
You must notify Ann Dohn 3-4 weeks in advance that you are leaving for a conference outside of the U.S. Your DS-2019 will be updated by Ann. According to ECFMG, to reenter the U.S. following international travel, you are required to bring a(n):
- Passport, valid for at least six months beyond the program end date on the most recent Form DS-2019.
- Valid J-1 or J-2 visa. (Note: A visa is not required for Canadian citizens seeking to reenter the United States.)
- Original Form DS-2019 with travel signature in the “Travel Validation by Responsible Officer” box on lower right side of Form DS-2019. Only ECFMG personnel can provide the required travel validation signature.