Mitra Haddad, BA

Administrative Coordinator

MHaddad@stanfordhealthcare.org

650-723-5948 (office)

Away Electives Rotations

Continuing House Staff

Occupational Health Compliance

Outgoing/Graduating House Staff

Loan Deferments/Forbearances

Postdoctoral Appointments

Reimbursements

Notary

Jury duty Letter

Certificates

Stanford Health Care/Lucile Packard Children’s Hospital

Away Rotation, Instructions, Checklist, Application Form & PLA

 

Announcement 2-24-21

The GMEC has approved away rotations for domestic travel. There are ongoing discussions about international travel and visiting resident policies. Away Rotation Policy for domestic rotations:

·       A COVID vaccine is highly encouraged for all participants

·       Each request for an away rotation (other than our standard VA, SCVMC, Kaiser, etc. rotations) must be approved by the program director and GME. Forms are available on the GME website.

·       Hospital policies regarding COVID testing on return must be followed.

·       The away rotation policy will be reconsidered depending on serial review of pandemic case and hospital COVID volumes.

Away electives are defined as rotations outside of Stanford Health Care (SHC) and Lucile Packard Children’s Hospital (LPCH) that generally fall into two (2) categories with different processes that require the Stanford Program Director (PD) & Stanford Designated Institutional Official (DIO) approvals. Below is an explanation of the two (2) types of electives & their processes:

Standard Off-Site Electives:

Are rotations to institutions where SHC/LPCH fellows and residents rotate on an on-going basis. Examples of such sites are the Palo Alto Veterans (VA) Healthcare System, Kaiser Permanente, Santa Clara (KPSC) & Santa Clara Valley Medical Center (SCVMC).

Non-Standard Off-Site Electives:

Are rotations to institutions where no master affiliation agreement exists with the program or SHC/LPCH.

The standard off-site institution’s master affiliation agreement covers the malpractice.

Non-Standard Off-Site rotations must provide malpractice coverage during the elective rotation.

All Away electives must be submitted to GME by the Stanford Program Coordinator (PC) & qualify as:

·       Cases/clinical experience from the rotation must count for board certification.

·       Faculty supervision must equal the level of supervision on other rotations.

All PD approved elective rotations must be approved by the Stanford DIO

60 days prior to the start of the away rotation.

Continuation of salary & benefits during away rotations is subject to the approval of the Stanford PD & Stanford DIO.

The standard off-site institution’s master affiliation agreement covers the malpractice.

Malpractice coverage for non-standard off-site rotations must be provided by the host institution & not Stanford.

Standard Off-Site Electives must submit the following to Mitra Haddad mhaddad@stanfordhealthcare.org in the GME office 60 days prior to the start of the proposed away rotation for approval:

 

·       Name of trainee and Stanford program name

·       Host institution name, program name, contact person name, address, phone & email.

·       Rotation start & end dates

Submit the completed Non-Standard Off-Site Elective packet in one (1) PDF file format to Mitra Haddad mhaddad@stanfordhealthcare.org 60 days prior to the start of the proposed away rotation for approval.