MSOB Suite 100 rooms may be reserved for meetings only. Please review the MSOB Suite 100 Policy and Procedures. 

Reservations are managed through Outlook shared calendars. Select "+Add Calendar" from Outlook webmail, then add the calendar addresses for any spaces you'd like to reserve:

MSOBx130 (capacity 2): cal_lo_medical_school_office_bldg_x130_eps_room@o365.stanford.edu

 MSOBx138 (capacity 8): cal_lo_medical_school_office_bldg_x138@o365.stanford.edu

MSOBx140 (capacity 22): cal_lo_medical_school_office_bldg_x140@o365.stanford.edu

MSOBx146 (capacity 8): cal_lo_medical_school_office_bldg_x146@o365.stanford.edu

When adding events, include a meeting title, the name, email address, and phone number of the person reserving the room, the number of meeting attendees, and the date when the reservation was made.

1520 Page Mill Road features nineteen reservable spaces, with capacity ranging from 3 to 50.

Reservations for 1520 Page Mill Road rooms are made through your Outlook calendar. Create an event, and enter your desired room as the location. Select "Scheduling Assistant" to view further availability.

Rooms and capacities:

1520 Page Mill Road 105 (capacity 8); 1520 Page Mill Road 108 (capacity 8); 1520 Page Mill Road 110 (capacity 10); 1520 Page Mill Road 115 (capacity 25); 1520 Page Mill Road 117 (capacity 25); 1520 Page Mill Road 131 (capacity 6); 1520 Page Mill Road 142 (capacity 5); 1520 Page Mill Road 151 (capacity 3); 1520 Page Mill Road 152(capacity 6); 1520 Page Mill Road 207 (capacity 8); 1520 Page Mill Road 211 (capacity 6); 1520 Page Mill Road 227 (capacity 4); 1520 Page Mill Road 240 (capacity 16); 1520 Page Mill Road 243 (capacity 8); 1520 Page Mill Road 245 (capacity 6); 1520 Page Mill Road 248 (capacity 8); 1520 Page Mill Road 249 (capacity 16); 1520 Page Mill Road 254 (capacity 10)

Rooms 115 and 117 can be booked together to create a 50-person capacity meeting space. 

When adding events, include a meeting title, the phone number of the person reserving the room, and the number of meeting attendees.

To request other School of Medicine spaces, including MSOBX303, outdoor courtyards, LKSC Seminar Rooms, Alway Fleischmann labs, the Alway computer lab, and CCSR seminar rooms, use the forms provided at the Medscheduler website. This group also maintains a database of non-SoM conference rooms that may be reservable if other spaces are unavailable.

Badge access is necessary for after-hours access to the primary EPS work locations (MSOB, LKSC, Lane Library, and 1520 Page Mill Road) as well as to many other continously secured work locations. To request changes in badge access for yourself or others, please email the employee name, Stanford badge number, and requested changes to Pinky Medina. 

For access issues requiring immediate attention, contact Security at 650-723-7222 (or 37222 from a Stanford phone). 

To request duplicate or replacement keys, submit an Office of Facilities and Planning Management (OFPM) help ticket. Duplicate or replacement office keys cost $5; duplicate or replacement cabinet keys are provided free of charge. Keys can be picked up from the Stanford Lock Shop, located on basement level of Stanford Hospital in Room C021.

To request a cubicle relocation, email EPS Operations Manager Pinky Medina.

All offices and cubicles should be labeled with the employee's name and department/unit. A template is available here.

For the latest Stanford faculty, staff, student, and community updates about COVID-19, visit the centralized COVID-19 Health Alerts page.

Please familiarize yourself with your building's Emergency Assembly Point: Lane Library, LKSC, MSOB, and 1520 Page Mill Road.

The SoM-wide Department Emergency Plan (DEP) can be found here. In addition to adhering to the SoM DEP, each SoM academic and administrative department is responsible for developing and maintaining an emergency plan that addresses life safety and business continuity specific to that department. To aid in these efforts, the Office of Facilities and Planning Management has made available an emergency plan template and a staff roster template.

All new hires must complete the ergonomic training and evaluation created by the Stanford Ergonomics Program. Marcia Cohen, Senior Associate Dean for Finance and Administation, also recommends that all employees retake this training in light of our extended shelter-in-place.

If there is something you would like to purchase to improve your health and comfort working from home, please provide a justification to your unit director. The recommended threshold is $250 per person one-time (with managerial discretion). Please refer to the Curated SoM Operations Ergonomics List for approved items. 

If you would like to visit campus to retrieve ergonomic equipment, please complete the EPS On-Site Work Approval Request Form.

Please refer here for additional resources related to telecommuting and working from home during the shelter-in-place.

To purchase a new computer or peripheral devices, please complete the EPS request form here.

EPS offers a $1700 subsidy for each employee on new computer and peripheral device purchases, provided that your current computer is no longer under warranty (click to check the status of your Dell computer warranty or Apple computer warranty). If your current computer is under warranty and you are experiencing performance issues, please submit an IRT Help Ticket. 

Shelter-in-Place Procedure: During the 2020 COVID-19 shelter-in-place, IRT, EPS, and the employee will coordinate to arrange a safe pickup date, time, and location. You'll be asked to complete the EPS On-Site Work Approval Request Form. You'll also receive an automatic reminder to complete the Health Check on the morning of your planned equipment pick-up visit. 

Stanford IRT will install all basic operating software on to your device at the time of its deployment. You can also review and download other SoM-recommended software. 

Adobe programs, if desired, must be installed by the user. Faculty, staff, and postdocs may purchase a one-year Adobe Acrobat DC Professional license for $35 through this Stanford-specific link. 

For tech support for SoM computers, visit the Stanford Information and Resources Technology (IRT) website, call 650-725-8000 (x58000 from a Stanford phone), or submit a Help Ticket.

To request a new desk phone service for your office or cubicle, please complete the New Phone Order Form. 

To make changes to an existing desk phone service (for example, to change the subscriber/display name, or change an associated PTA), please complete the Change Phone Order Form. 

To enable Jabber for an existing desk phone or have voicemails forwarded to your email, submit an IRT Help ticket. 

The business need for provision of a cell phone to an employee is established at the School or departmental level.  Once a business need is established, the School or department may either provide the employee a phone though UniversityIT Mobile Services or provide a monthly payroll stipend of up to $25 for business cell phone usage on the employee’s personal phone. Please refer to the EPS Cell Phone Policy for EPS-specific restrictions and recommendations. 

This template may be used to document approval of the provision of mobile phones, tablets (iPads), laptops and like equipment and communications services (e.g., cellular and data services) in support of such equipment. Note that reimbursement of home internet is authorized only as provided in Administrative Guide Memo 2.1.20.

Please refer here for instructions on what to do if a Stanford cell phone is lost or stolen.

For new cell phone service or to request changes to your existing cell phone service, including upgrading your device or plan, please email Rosie Hallett.

Slack is the preferred instant messaging system for EPS employees. New hires are added to the EPS workspace and to the EPS-wide #announcements channel. Employees will be added to department, team, or project-specific channels as needed by the managers of those channels.

EPS hosts several social channels, which are opt-in and exclusive to the EPS community. Click the links to learn more or join: #fitspiration, #foodnetwork, #bowwowmeowmeow, #shelterhacks, and #wellness.

EPS encourages the use of a standardized email signature to help our colleagues and customers contact us quickly and efficiently. Please refer to this template for email signature options. 

All employees will be subscribed to the moderated, EPS-wide list-serv som_epsgroup@lists.stanford.edu on their first day of employment. Other email list-servs exist based on job function or work location. Managers will add employees to appropriate lists; employees can also manage their subscriptions through Mailman.

Shelter in Place Procedure: During the 2020 COVID-19 shelter in place, incoming mail and packages are being held by Stanford Mail Services (650-723-5130) or Security. 

The MSOB and 1520 Page Mill mail rooms are located directly behind the reception desks. Boxes are arranged alphabetically by last name or by department mail code; mail is delivered and picked up once a day between 11:00am and 2:00 PM. ILC mail is delivered to the ILC front desk and then distributed by Ling Lu.

If you require a new mail code or postage (metered mail) code, email Reynaldo Damian and/or Daniel Cerrato. To view or update your public mail code listing, visit StanfordYou and select "Maintain your directory & AlertSU emergency contact information."

If your primary office location is 1520 Page Mill Road, your mail code is:

If your primary office location is MSOB, your mail code is:

For more information, please visit the Mail Services section of the Stanford Admin Guide.

FedEx: To create a FedEx account linked to your departmental PTA, use the Stanford FedEx Account Management Application. Use your FedEx account to arrange pick-up orders, or make use of the FedEx Drop Boxes outside the Varian Cafeteria at 3100 Hansen Way (closest box to 1520 Page Mill Road), or by the west entrance of MSOB (closest box to MSOB, LKSC, and Lane Library). 

For questions about shipping with FedEx, refer to the Stanford FinGate page Shipping via FedEx Online at Stanford.

UPS: UPS provides daily pick-up service at 1520 Page Mill Road; leave prepared packages with the security guard for pick-up between 11:00am and 2:30pm. MSOB, LKSC, and Lane Library staff should utilize the drop box outside the west entrance of MSOB.

Packaging materials can be found in the Suite 100 Copy Room at MSOB, or with the HR/Ops team at PMR. 

To gain access to MSOB Suite 100 or 1520 Page Mill Road printer/copy machines, please submit an IRT Help ticket and request to have the following copiers mapped to your device:

MSOB Suite 100 Print/Copy/Fax Machine (Fax Number: 650-725-3867)

    Name: EPS-MSOB-Canon-irC5255; IP address: 171.65.28.45

1520 Page Mill Road Print/Copy Machine

    Name: Canon C250 Page Mill; IP address: 10.110.124.153

Several EPS departments contract with DataSafe for off-site records storage and data and media protection. Management and retrieval of records or data can be accomplished via the DataSafe web portal or by phone (1-800-275-SAFE).

EPS contracts with DataSafe to provide weekly shred pick-up services for MSOB and 1520 Page Mill Road. Secure destruction bins  are located in the Suite 100 copy room at MSOB and in the EPS copy room at 1520 Page Mill Road.