When adding events, include a meeting title, the name, email address, and phone number of the person reserving the room,  and the number of meeting attendees. 

• Capacity & Amenities to consider:
• x130: 3 maximum. Phone & whiteboard.
• x138: 8 maximum. Phone, whiteboard, speaker,TV screen & tablet.
• x140: 20 maximum. Phone, whiteboard, speaker, TV screen & tablet.
• x146: 8 maximum. Phone, whiteboard, speaker, TV screen & tablet.

Outlook on the web

1. Open a new meeting window.

2. In the People field, type the name of a resource or conference room.

3. Click Search Directory.

4. Scroll down the search results and click the resource or conference room.

5. To view available dates/times, click “Scheduling Assistant”

Outlook for Windows

1. In a New Meeting window, click Scheduling Assistant.

2. Click the Add Rooms button at the bottom of the window

3. Enter a search term, select the room, and then click OK.

4. To view available dates/times, click “Scheduling Assistant”

Outlook for Mac

1. In a New > Meeting window, click the book icon to the right of the Location field.

2. In the Contacts Search window, enter a search term.

3. Select the room and click the Add to Meeting button at the bottom of the window.

4. Close the Contacts Search window.

5. To view available dates/times, click “Scheduling”

How to: View Resource Calendar Availability

• Add Resource Calendar via Office365 Outlook Web. Skip to 0:45-1:20.

  1. Add the following resource calendars:

     1. Medical School Office Bldg x130 

     2. Medical School Office Bldg x138

     3. Medical School Office Bldg x140

     4. Medical School Office Bldg x146

1520 Page Mill Road features 17 reservable spaces, with capacity ranging from 3 to 50.

Reservations for 1520 Page Mill Road rooms are made through your Outlook calendar. Create an event and enter your desired room as the location. Select "Scheduling Assistant" to view further availability.

Rooms and capacities:

1520 Page Mill Road 105 (capacity 8); 1520 Page Mill Road 108 (capacity 8); 1520 Page Mill Road 110 (capacity 10); 1520 Page Mill Road 115 (capacity 25); 1520 Page Mill Road 117 (capacity 25); 1520 Page Mill Road 142 (capacity 5); 1520 Page Mill Road 152(capacity 6); 1520 Page Mill Road 205 (capacity 18); 1520 Page Mill Road 207 (capacity 8); 1520 Page Mill Road 211 (capacity 6); 1520 Page Mill Road 227 (capacity 4); 1520 Page Mill Road 240 (capacity 16); 1520 Page Mill Road 243 (capacity 8); 1520 Page Mill Road 245 (capacity 6); 1520 Page Mill Road 248 (capacity 8); 1520 Page Mill Road 249 (capacity 16); 1520 Page Mill Road 254 (capacity 10)

Rooms 115 and 117 can be booked together to create a 50-person capacity meeting space. 

When adding events, include a meeting title, the phone number of the person reserving the room, and the number of meeting attendees.

To request other School of Medicine spaces, including MSOBX303, outdoor courtyards, LKSC Seminar Rooms, Alway Fleischmann labs, the Alway computer lab, and CCSR seminar rooms, use the forms provided at the Medscheduler website. This group also maintains a database of non-SoM conference rooms that may be reservable if other spaces are unavailable.

Badge access is necessary for after-hours access to the primary EPS work locations (Alway, MSOB, LKSC, Lane Library, and 1520 Page Mill Road) and many other continuously secured work locations. To request changes in badge access for yourself or others, please email the employee name, Stanford badge number, and requested changes to  Ling Lu. 

For access issues requiring immediate attention, contact Security at 650-723-7222 (or 37222 from a Stanford phone). 

For all SoM Building Office [MSOB, PMR, Alway, Edward, Lane, LKSC] key requests, please contact Ling Lu. 

For cabinet keys, please email  Vivian Jones. The keys will have to be picked up in person with security at 1701 Page Mill Road lobby. 

To request a cubicle relocation, email the Associate Director of Operations Pinky Medina.

All offices and cubicles should be labeled with the employee's name and department/unit. A template is available here.

For nameplates for 1520 Pagemill Rd (PMR), please contact Ling Lu. 

For nameplates for MSOB, please contact Angela Pelayo. 

For the latest Stanford faculty, staff, student, and community updates about COVID-19, visit the centralized COVID-19 Health Alerts page.

Department Emergency Plan (DEP) provides a framework, guidelines, and procedures for emergency response. The DEP was written in compliance with the Stanford University Campus Emergency Plan and is reviewed and updated annually. EPS’ updated emergency plan can be found here.

Emergency Assembly Point (EAP) Maps for EPS locations can be found below:

·       Alway

·       Edwards

·       Lane Library

·       Li Ka Shing Center (LKSC)

·       Medical School Office Building (MSOB)

·       1520 Page Mill Road (PMR)

Call 911 to report any life-threatening emergencies.

Security: (650) 723-7222                 

Facilities Operations/ Work Flow Desk: (650) 721- 2146                  

All new hires must complete the ergonomic training and evaluation created by the Stanford Ergonomics Program. Marcia Cohen, Senior Associate Dean for Finance and Administation, also recommends that all employees retake this training in light of our extended shelter-in-place.

If there is something you would like to purchase to improve your health and comfort working from home, please provide a justification to your unit director. The recommended threshold is $250 per person one-time (with managerial discretion). Please refer to the Curated SoM Operations Ergonomics List for approved items. 

If you would like to visit campus to retrieve ergonomic equipment, please complete the EPS On-Site Work Approval Request Form.

Please refer here for additional resources related to telecommuting and working from home during the shelter-in-place.

To purchase a new computer or peripheral devices, please complete the EPS request form here.

EPS offers a $1700 subsidy for each employee on new computer and peripheral device purchases, provided that your current computer is no longer under warranty (click to check the status of your Dell computer warranty or Apple computer warranty). If your current computer is under warranty and you are experiencing performance issues, please submit an IRT Help Ticket. 

Stanford IRT will install all basic operating software on to your device at the time of its deployment. You can also review and download other SoM-recommended software. 

Adobe programs, if desired, must be installed by the user. Faculty, staff, and postdocs may purchase a one-year Adobe Acrobat DC Professional license for $35 through this Stanford-specific link. 

For tech support for SoM computers, visit the Stanford Information and Resources Technology (IRT) website, call 650-725-8000 (x58000 from a Stanford phone), or submit a Help Ticket.

To request a new desk phone service for your office or cubicle or to make changes to an existing desk phone service (for example, to change the subscriber/display name or change an associated PTA), please complete the Phone Order Form. 

To enable Jabber for an existing desk phone or have voicemails forwarded to your email, submit an IRT Help ticket. 

Slack is the preferred instant messaging system for EPS employees. New hires are added to the EPS workspace and the #announcements channel. Employees will be added to the department, team, or project-specific channels as needed by the managers of those channels.

EPS hosts several social channels which are opt-out and exclusive to the EPS community. Click the links to learn more: #foodnetwork, #bowwowmeowmeow and #wellness.

EPS encourages the use of a standardized email signature to help our colleagues and customers contact us quickly and efficiently. Please refer to this template for email signature options. 

All employees will be subscribed to the moderated, EPS-wide list-serv som_epsgroup@lists.stanford.edu on their first day of employment.

Below are the other email listservs that exist based on job function or work location. 

• eps_1520pagemill@stanford.edu

• msob1stfloor@stanford.edu  

• eps_peoplemanagers@stanford.edu

• eps_temps_contingents@stanford.edu

   

Managers will add employees to appropriate lists; employees can also manage their subscriptions through Mailman.

Incoming Mail

Campus Mail— U. S. Mail for campus departments is received and sorted at the U. S. Post Office, Palo Alto. Mail carriers deliver mail once a day to departmental building delivery points.

Outgoing Mail

Pickup Point— Carriers pick up mail at delivery points as a courtesy to customers. Because of limited capacity by the mail carrier, large outgoing mailings may not be picked up. U.S. Post Office mailboxes are provided throughout the campus for outgoing mail. Collection hours are posted on each box.

Format for Stanford Addresses

A complete return address must be given for all correspondence. The electronic equipment for sorting mail scans the last two lines of the address. For fastest delivery, the preferred format for campus address information is:

Line 1. Person's Name
Line 2. Stanford University
Line 3. Department, Building and Room Number
Line 4. Street Address
Line 5. Stanford, CA 94305-nnnn (Zip+4)

Avoid putting "Stanford University" in the last two lines. If Stanford University appears in either of the last two lines, the mail is delivered in bulk to the Stanford Post Office, where it is sorted by hand. The USPS Zip Code+4 is not the same as the “ID” mail code. Use “StanfordWho” to look up correct information for individuals.

Interdepartmental Mail Services

ID Mail Services are provided primarily for conveyance of messages concerning the University's official business. ID mail may be used between the various University departments and administrative units. 

If your primary office location is 1520 Page Mill Road, your mail code is:

If your primary office location is MSOB, your mail code is:

For more information, please visit the Mail Services section of the Stanford Admin Guide.

Get started with Cardinal Print.  Please submit a  Cardinal Print Ticket for further support.

MSOB Suite 100 Print/Copy/Fax Machine (Fax Number: 650-725-3867)

Location: MSOB X102

    Name: EPS-MSOB-Canon-irC5255; IP address: 171.65.28.45

1520 Page Mill Road Print/Copy Machine

Location: 

    Name: Canon C250 Page Mill; IP address: 10.110.124.153

Several EPS departments contract with Vital Records for off-site records storage and data and media protection. Please contact vital records at 1 (650) 875-3800 service-ds@vrcofca.com

EPS contracts with Vital Records to provide shred pick-up services.  

PMR- as needed                                                                                                                                                                                            MSOB- every 4 weeks                                                                                                                                                                                  LKSC- every 3rd Thursday of the month

Contact Ling Lu if you need additional shredding service.