The trial period is an initial 12-month period of service during which the department assesses the performance of a newly hired, benefitted employee to determine if the employee meets the requirements and expectations of the position. Please review the Trial Period policy.

All workers who can complete their job functions remotely are currently being asked to do so.

If there is something you would like to purchase to improve your health and comfort working from home, please provide a justification to your unit director. The recommended threshold is $250 per person one-time (with managerial discretion). Please refer to the Curated SoM Operations Ergonomics List for approved items.

Resources for Telecommuting and Remote Work:

• Work Anywhere website
• Flexible Work Arrangements & Policies 
• Telecommuting and Mobile Ergonomics
• EPS Flex Work Guidelines 

Transportation recommendations continue to evolve in response to the COVID pandemic. Please refer to these websites for updates.

Parking is free for employees and visitors at 1520 Page Mill Road.

For information about parking near LKSC, MSOB, and Lane Library, please refer to the Stanford Transportation Parking website. 

Businesses may be closed or have limited operating hours during the COVID-19 Shelter-in-Place.

Near MSOB, LKSC, and Lane Library:

• Med Cafe* 1st Floor, Li Ka Shing Center, 291 Campus Drive - Starbucks beverages, rotating buffet for breakfast, lunch, and dinner with gluten-free and vegan choices, and grab-n-go pastries, salads, and wraps
• Nexus Cafe, 1st Floor, Clark Center, 318 Campus Drive - Salad bar, grab-n-go foods, and a variety of dining stations (grill, Mexican food, Asian food, pasta, pizza, and chef's specialty salad) offering vegetarian and non-vegetarian specials
• Peet's Coffee, 3rd Floor, Clark Center, 318 Campus Drive - Coffee, tea, pastries, salads, and boxed coffee for meetings
• Beckman Bistro, Ground Floor, Beckman Building, 279 Campus Drive - Freshly ground pour-over coffee, gourmet teas, Mexican breakfast and lunch options
• Lutticken's Deli, Ground Floor, CCSR, 269 Campus Drive - Salads and sandwiches
• Market Square Cafe, Ground Floor, Stanford Hospital, 300 N. Pasteur Drive - Grill, grab-n-go meals and snacks, salad bar, sandwich bar, Urban Remedy food and drinks
• Zoom Caffe Mobile Coffee Truck, by the fountain, Stanford Hospital, 300 N. Pasteur Drive - Espresso bar, hot and iced drinks, pastries
• Olives @ Building 160*, Basement, Building 160, Main Quad - Self-serve coffee and espresso, panini, daily salmon specials 
• Bytes Café, Ground Floor, David Packard Electrical Engineering Building, 350 Jane Stanford Way - Espresso bar, soup, sandwiches, salads, pizza, rotating hot specials
• *Staff may purchase Cardinal Dollars , which are valid at MedCafe in LKSC or Olives @ Building 160 in the Main Quad. You'll receive a 10% bonus on any Cardinal Dollars purchased. The funds are automatically loaded on to your Stanford ID Card and never expire.

Near 1520 Page Mill Road:

• Ray's Grill, 750 Escondido Road - Espresso bar, grill, Tex-Mex and Asian specialty dishes, snacks, wine and draft beer
• The Fish Market, 3150 El Camino Real, Palo Alto - Chowder, fish and chips, freshly caught seafood dishes
• Mediterranean Wraps, 433 California Ave, Palo Alto - Falafel, Shawarma, and Kufta wraps and platters
• Zombie Runner, 429 California Ave, Palo Alto - Freshly ground pour-over coffee, teas, espresso bar
•  

For employees and students who wish to carry out their breastfeeding goals after returning to work or study, Stanford seeks to provide an accommodating and supportive environment. Please visit the Lactation Support website for policies and resources to aid you as a lactating mother returning to work. 

You may express breastmilk wherever you feel comfortable. A list of all known dedicated lactation spaces is available here. The list includes details about rooms in or near EPS work locations: Alway M225; Beckman B1S3, B2S2, B3S3, and B4S4; Lane L2R3A; LKSC313; and 1520 Page Mill Road 320R.

Please contact the EPS HR Team for any additional support or questions, including assistance designing alternate lactation locations or arrangements. 

The pay periods at Stanford are the 1st-15th and the 16th-end of the month.

Timecards must be submitted by the employee and approved by the supervisor before the last day of the pay period, although individual departments may set earlier deadlines. Earlier deadlines are set for all departments before Winter Closure and in the case of a holiday near the end of a pay period. Watch for reminder emails from HR Administrator Martha Moreno each pay period, which will list deadlines and any special considerations.

Pay dates are the 7th and 22nd of each month. Direct deposit can be managed at Axess.

For questions about W-2s or withholdings, please contact Payroll by submitting a Payroll Help Ticket. 

Stanford recommends electronic delivery of W-2s. To opt in, open the Axess Employee Center tab, then select Taxes, then W-2/W-2c Consent. Here, you may view or update your consent preferences. Once electronic delivery has been approved, you will be able to receive your W-2s on Axess. 

If you are considering a leave of absence, please contact EPS HR at eps_human_resources@stanford.edu.

On-Site Work Arrangement

Employees in an active regular benefits eligible (RBE) role with an approved on-site work agreement will receive a $12.50 per pay period ($25 monthly) stipend to support connectivity services.

Hybrid Work Arrangement

Employees in an active regular benefits eligible (RBE) role with an approved hybrid work agreement on file can be reimbursed up to $250 for essential, necessary ergonomic home office equipment after completing the below steps.

1.     Register and complete the Ergonomics Training – EHS-3400 Computer Workstation Ergonomics, if not completed in the past two years. 

2.     Complete the computer workstation self-assessment tool.

3.     Select necessary items from the EH&S Pre-Approved Computer Ergonomics Product List

4.     Follow your local unit’s reimbursement process. Be sure to submit receipts and a copy of your certificate of completion for the EHS-3400 Computer Workstation Ergonomics. If a Pcard is used to purchase items from the approved computer ergonomic product list, reimbursement is not necessary, but the department should ensure the $250 max is not exceeded. 

These reimbursements are processed at the local unit level and approved by the EPS finance team.

In addition, they will receive a $12.50 per pay period ($25 monthly) stipend to support connectivity services.

Remote Work Arrangement

Employees in an active regular benefits eligible (RBE) role with an approved remote work agreement on file will be provided a one-time taxable stipend of $750 to purchase essential home office equipment.  

·       Basic home office equipment includes an external keyboard, mouse, free-standing monitors, monitor risers, docking stations, headsets, web cameras, footrests, and chairs. 

·       All home office equipment purchased by the remote employee using the $750 payment is considered their personal property and would not need to be returned to Stanford at the end of their remote work assignment. 

·       Any equipment that exceeds the $750 stipend requires review by the supervisor and approval from EPS HR.

In addition, they will receive a $12.50 per pay period ($25 monthly) stipend to support connectivity services.

NOTE: Employees with an active Stanford-sponsored cell phone plan are not eligible for connectivity service stipends. 

The EPS HR Team will send all eligible employees corresponding stipend agreements via Adobe Sign.

For the latest Stanford faculty, staff, student, and community updates about COVID-19, visit the centralized COVID-19 Health Alerts page.

If you are considering a leave of absence or need support managing an unexpected leave due to your own health, please contact EPS HR at eps_human_resources@stanford.edu.

If you are injured on the job, notify your supervisor immediately, even if the injury seems slight. Many forms need to be completed within the first 24 hours after an injury occurence.

All workers who can complete their job functions remotely are currently being asked to do so.

All new hires must complete the ergonomic training and evaluation created by the Stanford Ergonomics Program. Marcia Cohen, Senior Associate Dean for Finance and Administation, also recommends that all employees retake this training in light of our extended shelter-in-place.

If there is something you would like to purchase to improve your health and comfort working from home, please provide a justification to your unit director. The recommended threshold is $250 per person one-time (with managerial discretion). Please refer to the Curated SoM Operations Ergonomics List for approved items, and contact the Operations team (Pinky Medina, Manager, and Rosie Hallett, Assistant) for help ordering. 

If you need to make a visit to campus to work or pick up ergonomic equipment, please complete the EPS Travel Authorization Request Form.