Student Positions at EdTech and AV Tech

Do you like working on projects where you have the capacity to make a truly meaningful contribution?  Are you interested in being a part of how medical education is changing at Stanford?  If yes, then one of the below positions is for you!

Video and Audio Production Assistant [VAPA]

Undergraduate/Graduate Student Job Description

The Video and Audio Production Assistant role offers a unique opportunity to gain hands-on experience in project-based educational media creation within the dynamic Stanford EdTech team. This position involves collaborating with a team engaged in various media production activities. The responsibilities of the Video and Audio Production Assistant will be tailored to their individual skills and experience, but may include any listed below, and will result in portfolio pieces and hands-on experience. We look forward to hearing from you!

This is a part-time position, expecting approximately 10 hours per week, with the potential for additional hours based on project needs. Specific duties will be assigned based on your skills and interests. Please submit a portfolio, resume, and statement of interest along with your application.

Pay Rate

Responsibilities

  • Support the use and maintenance of EdTech's recording studios on campus.

  • Participate in project-based learning experiences.

  • Assist in podcast and audio production tasks.

  • Contribute to various video production projects.

  • Catalog and maintain video production equipment.

  • Learn and assist in setting up video production environments.

  • Gain experience in capturing professional audio.

  • Act as a production assistant on EdTech video shoots.

  • Provide basic photo and video editing assistance.

  • Organize and inventory production equipment.

  • Act as an assistant editor, sorting and labeling footage.

  • Shadow team members on high-profile media projects.

  • Collaborate on streaming media initiatives.

  • Assist in equipment setup and breakdown for video shoots, including gaffer duties.

  • Prepare and maintain equipment for shoot days.

  • Document video production setups and best practices.

Qualifications

  • A strong interest in media production and technology.

  • Willingness to learn and adapt to a variety of tasks.

  • Excellent organizational skills and meticulous attention to detail.

  • Ability to work independently and as part of a collaborative team.

  • Effective communication and interpersonal skills.

  • Prior experience or coursework in audio and video production is a plus.

Eligibility

  • Stanford undergraduate or graduate students

  • Art/Design/Multimedia major preferred

Location

 

Learning Design and Evaluation Assistant [LDEA]

Student Job Description

The Learning Design and Evaluation student assistant supports faculty and staff with designing and implementing course technologies, including LMS’s, microlearning, and curriculum-related research and evaluation. The student assistant will support EdTech staff in developing and delivering instructional materials and academic services across the EdTech team.

  • Estimated hrs/week: 10
  • Period: position available immediately, through August 2024
  • Pay: ~$30/hr
  • Location: Fully remote
  • Eligibility: Any Stanford student
  • Apply at the link above, please include cover letter, resume, and work availability

Duties

  • Assist the instructional design team in developing online and face-to-face courses and course content. This includes writing and editing instructional design documents and audio-visual scripts and participating in content design and creation in an LMS and other content authoring tools.

  • Assist in developing assessments, analyzing data on educators’ and learners’ needs, and using insights to improve current services and programs. 

  • Assist in researching new services, tools, and technologies that meet emerging needs and opportunities.

  • Assist in learner analytics reporting, including qualitative and quantitative methodologies.

  • Contribute to developing and delivering improvements to the inclusion, diversity, equity, and accessibility of course content.

Minimum Qualifications

  • Some background in education, instructional design, or curriculum development

  • Strong written and verbal presentation skills 

  • Ability to work alone or in diverse groups in a creative environment

  • Ability to complete assigned tasks independently and proactively

  • Motivation to learn new technologies relating to teaching and learning

Preferred Qualifications

  • Student pursuing a degree in education, instructional design, or curriculum development are preferred, and students in these related disciplines are encouraged to apply

  • Knowledge of learning management systems and content development

Pay

  • The expected pay rate for this position is ~$30 per hour. 

  • Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and geographic location.

 

AV Tech Classroom Support Student

Position Summary

  • We are hiring first year and second year MSPA students to support faculty in using classroom technology. 
  • Requirements include comfort with: attending class in person, AV troubleshooting, Zoom, Microsoft Office, and assisting faculty
  • Pay starts at $16/hr and you may claim .5 hours per lecturer you support.

Responsibilities

MD and MSPA support students are responsible for coordinating with each other to make sure at least one student support worker is present at all core curriculum lectures. Students are responsible for the lectures they commit to attend and, if they cannot attend, are responsible for asking the other student to cover for them or for notifying Art Bascos (abascos@stanford.edu, 650-575-4232) that the session will need support from AV Tech staff.

MSPA support students are responsible for attending all required MSPA course sessions that are taken separately from the MD class.

All support students are responsible for tracking and submitting their own time worked via axess.stanford.edu. Students must claim only the time that they worked. Any inconsistency between the times claimed and the times actually worked will result in termination.

Though this position is hired for in-person classes, should any situation arise where classes are held remotely, the responsibilities of this position will be shifted to support remote teaching and learning.

Pay rate for this position starts at $16/hr and you may claim .5 hours per lecturer you support.


Before class, I will:

  • Arrive 10 minutes early to each class session I am committed to support. If I am running unavoidably late and cannot contact my support student colleague, I will notify Art Bascos (abascos@stanford.edu, 650-575-4232). If Art is not available, I will notify the Support Line at: 650-724-7370.


When I first enter the classroom, I will:

  • Introduce myself to the speaker as "Your Name, Classroom Support".

  • If necessary, login to the correct Zoom meeting for simulcast.  I will not distribute the Zoom link.

  • Check the charge on the microphones. If they need to be charged, I will call the Support Line at: 650-724-7370 

  • Assist the faculty/speaker with the lighting presets, video routing, mic, presentation and any additional set-up needs.

  • Let the faculty know that I will provide them with time reminders when there are five minutes remaining and then when there is no time remaining for the scheduled session. If faculty do not want to be notified, I will honor their request.

  • Take the aisle seat closest to the lectern (first or second row - to make it easier to assist during the lecture).

During class, I will:

  • Sit near the lectern to assist quickly when needed.

  • Assist with digital inking, polling or other computer support. If there is a question I can't answer, I will call the Support Line at: 650-724-7370

  • Check the microphones at breaks. If they need to be charged, I will call the Support Line at: 650-724-7370

  • Make sure the microphones are turned on after breaks.

  • If there is any media in the classroom presentation that could be PHI, I will notify medcanvas@stanford.edu  

  • Provide time reminders to let the speaker know when time is ending (5 minutes remaining and time is up).

  • On request, upload the original and annotated PowerPoint files to the Mediadropbox (http://med.stanford.edu/mediadropbox).

  • Remind students and faculty to take questions outside the classroom after class – to allow the next class to begin promptly.

On a quarterly basis, I will:

  • Attend brief (30 minute) training updates scheduled by AV Tech.

  • When there's an issue deserving attention, give feedback to supervisor, Art Bascos (abascos@stanford.edu, 650-575-4232).

EdTech Video Quality Assurance (QA) Student

Position Summary

  • We are hiring multiple students to review and report on media from Stanford Medicine's lecture capture system for technical issues and presence of PHI
  • Set your own work schedule
  • Work from home or from any location with high speed internet
  • Get paid $18/hour
  • Students at any level are eligible

Responsibilities

Video QA students perform regular reviews of all media published by Stanford Medicine’s automated lecture capture system. The students are responsible for coordinating with each other to make sure published media is reviewed within 3 business days of the publication date. During this review, the students will confirm that all expected files are published and viable. Students will also note any observed technical issues or suspected PHI. Students are responsible for the media they commit to reviewing and, if they cannot complete the review, are responsible for asking the other student to cover for them or for notifying Tela Caul (tcaul@stanford.edu) that the session will need support from EdTech staff.

Video QA students are responsible for tracking and submitting their own time worked via axess.stanford.edu. Student must claim only the time that they worked.

Weekly hours expected for this role will vary due to fluctuating demand from quarter to quarter and throughout each quarter. Special events, such as conferences, will also cause week to week variances. On average, students can expect approximately 10-15 hours per week during the Fall and Winter quarters, up to 10 hours per week during the Spring quarter, and 3-4 hours per week during the Summer quarter.

Once each week:

  • I will confirm video QA availability and commitments with the other video QA student. In case of a gap in coverage, I will notify Tela Caul (tcaul@stanford.edu).

For each presentation I review, I will:

  • Review media within 3 business days of publication.
  • Verify that the expected 3 files (streaming video, video podcast, and audio podcast) are available and viable.
  • Review the media to detect any technical issues, including missing video feeds or audio issues.
  • Detect any potential PHI, either shown on slides, mentioned by the speaker, or present in the classroom.
  • Complete a File Check Report with presentation details and any issues that require additional review.

On a quarterly basis I will:

  • Be available for a brief (30 minute) training update scheduled by EdTech.

Design, Art, and Technology Assistant [DATA]

Undergraduate/Graduate Student Job Description

The Design, Art and Technology Assistant position offers an exciting opportunity to gain hands-on experience in project-based educational media creation and technology support within the innovative EdTech environment. This role involves collaboration with a skilled team engaged in various design, art, and technology-related activities. The Design, Art, and Technology Assistant’s responsibilities will be tailored to their individual skills and experience, but may include any of the responsibilities listed below. This position will result in portfolio pieces and hands-on experience.

This is a part-time position, expecting approximately 10 hours per week, with the potential for additional hours based on project needs. Specific duties will be assigned based on your skills and interests. Please submit a portfolio, resume, experience in design and art software, and a statement of interest along with your application.

Pay Rate

Responsibilities

  • Clean up illustrations and/or animations to enhance visual content.

  • Collaborate with the experienced team to undertake art and graphic design projects.

  • Design and format slide decks for educational projects.

  • Lead small-scale projects under supervision.

  • Assist in managing rendering processes for multimedia materials.

  • Participate in researching and testing virtual reality and augmented reality projects.

  • Explore and experiment with new media creation technologies being researched by the team, such as A.I. art tools.

  • Contribute to updating and maintaining the EdTech website.

  • Help in setting up and organizing project folders for efficient workflow.

  • Assist in cataloging and organizing digital assets for easy retrieval.

Qualifications

  • Strong interest in media design, art, and technology.

  • Willingness to learn and adapt to a variety of creative tasks.

  • Effective organizational skills and attention to detail.

  • Ability to work independently and collaborate effectively within a team.

  • Proficiency in computer applications and software relevant to design and technology.

  • Prior experience or coursework in graphic design, illustration, animation, or other media technology is a plus.

  • A small collection of portfolio pieces

Eligibility

  • Stanford undergraduate or graduate students

  • Art/Design/Multimedia major preferred

Location