Administrator Systems: Course and class information is published in Explore Courses which is used by both students and staff for enrollment purposes and as a record of information for Stanford University. The course administrators manage course information to ensure relevance and accuracy through the systems below:

Axess: Used to update consistent course information (does not generally change year over year). Webform updates include:

·       Status: signifies if a course is active or inactive (retired)

·       Title: Long Course Title is published on the official transcript with student enrollment

·       Long Description: published in Explore Courses to determine student enrollment, course record

·       Minimum Units: least number of units for a variable unit course

·       Maximum Units: largest number of units for a variable unit course

·       Grading Basis: indicates the grading basis offered to enrolled students – see Grading Basis for MED course requirements

·       Repeat for Credit: specifies whether a course is repeatable for credit

·       Course Attributes: specifies the quarter offering for each course – used to add or remove quarterly scheduling

·       Special Instructions: please include a summary of your updates

*Axess webforms require approval and will be updated in Explore Courses within one hour of approval.

CLSS/CPS/Course Leaf: Used to update quarterly class scheduling information:

·       Status: controls the status of enrollment

        o   Active – enrollment is open to students

        o   Cancelled Section – will only be processed with zero enrollment

        o   Stop Further Enrollment – course is active but students will not be able to enroll

·       Consent: controls whether permission numbers are required for enrollment

·       Grading Basis: must be updated prior to the opening of enrollment

·       Cross-list With: used to add cross-listed courses

·       Instruction Mode:

        o   In Person: class must have been approved through SoM Education Restart

        o   Remote Asynchronous: learning that happens in real time; the instructor and students interact in a specific virtual place at a specific time

        o   Remote Synchronous: learning that happens based on the student schedule; the instructor provides the class materials such as readings, lectures and assignments using an online platform- offers flexibility for the student to access and complete necessary work.

        o   Independent Study: for INS and TGR classes

·       Schedule Print: confirms course information will be published in Explore Courses

·       Section Type: used to identify discussion sections for a class

·       Link To: discussion sections must be linked to a lecture section, etc.

·       Meet Frequency: enforces meeting patterns according to selection

·       Instructor: used to add the primary and secondary instructor as well as TA information

        o   Instructor: select the relevant instructor/TA

        o   Role: select the appropriate title

            - Primary instructor: Faculty with an appointment in the UTL, NTL, MCL, or CE lines. This does not include             adjunct or affiliate faculty. 

            -Secondary instructor: all other titles, requires a primary instructor to be listed as well

            -Grade proxy: receives grading access

            -Teaching assistant

·       Roster: select Approve

·       Print: select for primary and secondary instructors – information will be printed on the official transcript

 **If the relevant party is not listed under the drop down, they will need to be approved through Axess

        -Add a new instructor

        -Update an existing instructor

·       Room: used to indicate the room assignment for each class

    ·       Remote: for all remote: asynchronous and remote: synchronous classes

    ·       Specific room: Choose approved Med room from the drop down - room is not available in the drop down,             contact medregistrar@stanford.edu for assistance

    ·       No Room Assigned: For INS and TGR sections that do not have meeting patterns

·       Schedule: indicates the meeting pattern (dates and times) for each class

*CLSS information will update in Explore Courses within an hour of entry and/or approval (if required).