Course Administration Resources 

For all of the necessary course administrator access, complete the following:

1. PeopleSoft training (Student Records and Course Maintenance)
2. Complete the class permissions training (this will allow you to generate codes for courses with required enrollment permissions)
3. For access to the Coursedog scheduling system, enroll in CMS Intro Courses: 
   1. Curriculum Management Basics
   2. Introduction to Coursedog
4. Review the information regarding course administration and classroom scheduling on the Curriculum Management website
5. Review the academic calendar and deadlines

After completing the PeopleSoft training and reviewing information regarding Coursedog, contact medregistrar@stanford.edu for authority. You will also be added to the SOM course administrator mailing list: som_course_administrators@stanford.edu.

System Links: 

• 25 Live Scheduling: used to verify main campus room availability- request submitted through Coursedog   https://25live.collegenet.com/pro/stanford#!/home/dash
• Axess: system of record for Stanford University   https://axess.sahr.stanford.edu/
• Coursedog: University course/class management scheduling system  https://stanford.coursedog.com/
• Coursedog Tutorials: how-to guides for class scheduling  https://rise.articulate.com/share/mbyTous_xWdDFRn3p5zkT3bav6FoXyNO#/
• People Soft training:  https://uit.stanford.edu/service/peoplesoft/requirements
• Permissions training: information on how to generate permission codes for classes requiring consent for enrollment https://inside-studentservices.stanford.edu/publications/curriculum-management/class-permission-numbers 
• Instructor requirements:
• Primary instructors for School of Medicine classes must have an appointment in the UML, NTL, UTL, or CE lines - this does not include adjunct or affiliate faculty. Other titles may be listed as a secondary instructor and are required to list an additional, eligible primary instructor. 
• Remote teaching approval: 
• As of Winter Quarter 2023-2024, classes offered for remote instructions must apply for approval.  Requests are evaluated based on the following guiding principles:

• Course format is conducive to an online Zoom modality. If the course is small group and interactive, these should be held in-person.  
• Course objectives align with remote learning (i.e., telehealth, radiology review, computational).
• Virtual format will allow for participation from a diverse speaker or patient population. (The default expectation is that speakers and/or patients should be Zoomed into in-person classes). 
• Seminar series are approved to be held virtually.
• Courses that were online prior to the pandemic can continue virtually.

Complete the remote instruction application here.