Course Administration Resources 

1. These two required courses provide essential knowledge for staff new to managing curriculum at Stanford:
   1. Intro to Curriculum Management (CMS-0100) - prerequisite for CMS 0101
      • Sign up for CMS-0100
   2. Intro to Coursedog (CMS-0101)
      • Sign up for CMS-0101
   3. Email medregistrar@stanford.edu once trainings are completed for Coursedog access
2. Review the information regarding course administration and classroom scheduling on the Curriculum Management website
3. Review the academic calendar and deadlines

After completing the Coursedog trainings and reviewing the information above, contract medregistrar@stanford.edu for authority. You will also be added to the SOM course administrator mailing list: som_course_administrators@stanford.edu.

System Links: 

• 25 Live Scheduling: used to verify main campus room availability- request submitted through Coursedog   https://25live.collegenet.com/pro/stanford#!/home/dash
• Axess: system of record for Stanford University   https://axess.sahr.stanford.edu/
• Coursedog: University course/class management scheduling system  https://stanford.coursedog.com/
• Coursedog Tutorials: how-to guides for class scheduling  https://rise.articulate.com/share/mbyTous_xWdDFRn3p5zkT3bav6FoXyNO#/
• People Soft training:  https://uit.stanford.edu/service/peoplesoft/requirements
• Permissions training: information on how to generate permission codes for classes requiring consent for enrollment https://inside-studentservices.stanford.edu/publications/curriculum-management/class-permission-numbers 
• Review Tuition Review Sharing
• Financial questions should be directed to the DFA for the offering department. 
• Instructor requirements:
• Primary instructors for School of Medicine classes must be a faculty member with an appointment in the University Tenure Line (UTL), Non-Tenure Line (NTL),  University Medical Line (UML), or Clinician Educator (CE) lines. Note this does not include adjunct or affiliate faculty. In terms of rank within those lines, instructor and above are eligible. Other titles may be listed as a secondary instructor, in addition to an eligible primary instructor. 
• To request an exception of the primary instructor requirements, complete the form Primary Instructor Exception Request.
• Remote teaching approval: 
• As of Winter Quarter 2023-2024, classes offered for remote instructions must apply for approval. 
• Requests are evaluated based on the following guiding principles:

• Course format is conducive to an online Zoom modality. If the course is small group and interactive, these should be held in-person.  
• Course objectives align with remote learning (i.e., telehealth, radiology review, computational).
• Virtual format will allow for participation from a diverse speaker or patient population. (The default expectation is that speakers and/or patients should be Zoomed into in-person classes). 
• Seminar series are approved to be held virtually.
• Courses that were online prior to the pandemic can continue virtually.

• According to Stanford University's Undergraduate Academic Residency, undergraduate students are required to maintain in-person academic residency while enrolled in courses. Except for disability-related academic accommodations, which may include remote instruction, School of Medicine courses do not allow exceptions for an undergraduate to attend an entire course remotely. In such cases, we advise students to consult their VPUE academic director to explore available options.
• Some courses are designed as hybrid where in-person instruction is combined with online instruction. There is detailed guidance on blended or hybrid instruction on CTL’s teaching commons website.

Complete the remote instruction application here.